Philomath Community Gleaners

Sunday, October 13, 2024

Current changes-who is helping etc--Folks need to read this!

Hello friends,

We have had to make a few changes recently. I (Alicia) are no longer able to be available on Mondays. We do have new leaders as of this past week.

Mondays

1st, 2nd, & 3rd Mondays will be Michelle Finley. She has been helping lead the past few months. Her number will be listed on the volunteer form as well as on the blog to the right hand side. .

4th and 5th (when we have a 5th) will be Jen Love. Jen has been the veggie queen for years, knows how the Monday team runs, etc and will be a great leader! Jen used to lead our Wedneday distribution pre-covid.

Sandy Heath will be a Monday backup for all Mondays. Your first point of contact for Mondays should be Michelle and Jen.

I am still doing my best manage the job of the secretary until 12/31/2024 and make sure folks are trained to keep things running smoothly. I have been training Michelle Reeves for the past 5-6 months as my backup in case of emergency. At this point, my family has immediate needs and I can not be focused on the program. We have due dates that must be adhered to for LBFS and Michelle R has been meeting all of them. Thank you Michelle.

Jennie W has been doing all the setup of the Sign up Genius forms online. She send the list to Anna to post (Karyn as a backup blog poster). She is not your point of contact, but you should know we have a lot of helpers to get a week of volunteering put together.

Anna has been helping with posting to the blog and setting up gleans. Anna can help you sign up to volunteer or with shopping. If you have changes to your volunteering and can't figure it out, she is your contact. Please let her know you need help and how she can help you. Her email is gleaners.volunteer@philomathcommunityservices.org

Karyn has joined the team to help with posting to the blog, helping with Civic Champs, making sure people get their hours in (with the collaboration of Patty). Please be kind if you get a letter for hours as we are all human and she is just doing what the data says. You can be the most helpful by making sure you get your hours in monthly so she doesn't have to send you a letter! Anna and Karyn share an email so please add who you are writing to: gleaners.volunteer@philomathcommunityservices.org

As many of you know, Patty and Timmy have given their notice and we are encouraged that there are volunteers who are willing to take on volunteer positions. Nominations are up right now and you can nominate yourself or a friend.

Alicia

Friday, October 11, 2024

Fish - Special Distribution 10/15

Fish (Salmon and about 18 - 20 POUNDS each fish)- Special Distribution 10/15-Sign up/Cleanup REQUIRED

Fish are coming - For New members, These fish come from a fish hatchery and come as the whole fish. You take it home to

gut it, clean it, eat it. A crew of volunteers will go to pick up the fish and bring them back to PCS. From there, distribution happens and everything MUST be cleaned up that day. We do not save fish for anyone. This is non negotiable.

We DO NOT KNOW and can't tell you when the fish will be here in Philomath. Our plan is for the fish to arrive around 11am.

We will only offer fish on this day for pickup. All fish that will come in, will go out that same afternoon.

You must bring your own containers to haul fish. Suggestions are coolers, buckets, totes. Plastic bags or trash bags often rip right through. Please sign up by 5pm on 10/14. IMPORTANT: Please put in how many fish you would like to get (if we have enough).

It will be first come first serve, signing up will help us decide how many people want fish (so that everyone can get at least the same amount and more if requested). We will do our best - but sign up is REQUIRED!

Everyone will need folks to help clean up afterward.

NO ANIMALS ALLOWED ON SITE AT ALL, EVEN IN YOUR VEHICLES AS SALMON ARE POISONOUS TO THEM.

Communications will ONLY be send via WhatsApp on Tuesday (if needed) as the posting people are not available at the drop of a hat, but WhatsApp is available from the phone and can be easily accessed.

https://docs.google.com/forms/d/e/1FAIpQLSdfSBOx29e-TwJQxiNAqfblDD-ec20K8ulhF8n0TSs7yTOrcw/viewform?usp=sf_link

Thursday, October 10, 2024

Shopping Sign up for October 12th and 14th

**REMINDER for everyone: Please remember that there it is imperative to keep the shopping schedule accurate, we need shoppers to get through the shopping line without having side conversations. This is to keep the check-ins on-time and the carts in constant rotation. If you want to have conversations with the friendly members, we ask you refrain until the cart is returned.**

Saturday - Please text Patty if you need a spot after 9pm Friday

Saturday list -

Monday - Please text Alicia if you need a spot after 9pm Sunday

Monday List -

Sign up rule: If your time slot is full, please sign up for a later time slot in the day and add a NOTE that says (time slot full). You can also sign up for cleanup shift if the space is open. If all the slots are full after (and cleanup is full), then you can contact Patty for Saturday or Alicia for Monday to get a slot prior to your name slot. We try hard to keep folks in their last name slot for fairness. Also, we do sometimes have to add slots before the shop time or double up in order to make sure every family has an opportunity to shop.

Failure to follow these directions may result in your name being taken off and you will need to re-schedule. Please keep your personal calendar open for shopping and do not plan events around shopping time if you plan to shop and ask for us to re-schedule you. There are 2 opportunities (days) for you to shop. There are times for many reason Patty and I may ask to move you. Please be mindful we are coordinating over 150 families and just over 450 individuals.

There are also slots for our volunteers to shop mid shopping to make the day smoother and allow for our volunteers to shop the same day. Some of the names will NOT be in the correct space because they are volunteering and pre-scheduled weekly for the slot. If you have suggestions to make this program better, we welcome them.

Please be mindful that you click the proper day below-I made the title link easier (Click the day of the week to get to the sign up). Please be mindful of signing up that you will actually shop. If you shop on Saturday and skip, do not call with notice, etc you will not be allowed to shop on Monday. Our membership is FULL and every shopping spot is important.

Please be patient as we are adjusting to a new system and we are attempting a start time for shopping at 11:30. We will be testing the times to see if this start time works for our program. Our goal is to maintain our cleanup time and be able to serve all of our families.

Drawing ends on Friday, Oct 11th @ 2pm

Please sign up by 2pm on Friday, Oct 11th. You MUST plan on shopping either Oct.12th (Saturday) or Oct.14th (Monday). We will not tell you if you won or not as that is a lot of emails, etc. If you are not in town or do not plan to be shopping, then do NOT sign up. Any items not picked up by Monday shopping will be put back into the drawing for the next drawing. We do not save items unless we forget your items or we miss it on our end.

If you sign up and skip shopping or don't let us know, you will not be able to enter into the next drawing.

You can enter for ONL Y 3 items. Please tell us your 1st, 2nd, & 3rd choice.

NEW!!! Example:
First Last Name - 1S (Add day of week HERE "M for Monday or "S" for Saturday)
First Last Name - 2M (Add day of week HERE "M for Monday or "S" for Saturday)

First Last Name - 3M (Add day of week HERE "M for Monday or "S" for Saturday)

Adding the day of the week after your name will help us with sorting and "hopefully" save us some time.

https://docs.google.com/forms/d/e/1FAIpQLSc61Z7H7mtQTlRxf7WAZwNWk4H9M2H7R1sTlmcq4BfeNEMC-Q/viewform?usp=sf_link

Volunteer Opportunities Week 10/11/24 - 10/17/24

REMINDERS:

1. You can only sign up for 1 shift every 24 hours to allow others the opportunity to sign up.

2. You are limited to 2 check in or out shifts per month.

3. You are not allowed to sign up for check in / out back to back.

4. Everyone must sign up to volunteer via the sign up genius unless pre-authorized by the Volunteer Coordinator, Anna (541-600-7451 or gleaners.volunteer@philomathcommunityservices.org) OR, Patty on Saturday and Alicia on Monday.

5. Volunteers need to be on time or 5 minutes early. If you can't show up on time, please find another time to volunteer. Other volunteers have a schedule and we count on everyone being on time to keep the day moving.

https://www.signupgenius.com/go/70A054EA8A72EA2F58-52093235-volunteer#/