PCS Host is inviting you to a scheduled Zoom meeting.
Topic: Gleaners Bi-Monthly Membership Meeting
Time: Jun 21, 2022 06:30 PM Pacific Time (US and Canada)
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https://us06web.zoom.us/j/82575059366
Meeting ID: 825 7505 9366
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Meeting ID: 825 7505 9366
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Philomath Community Gleaners Monthly Meeting
June 21, 2022 @ 6:30pm via ZOOM & In person
Welcome -
Updates – David from PCS
April Meeting Minutes – Posted 6/20 for reading. Need to approve
Page Break
Treasurer Report (s) -
April Meeting – we forgot to approve the Treasurer report for March and April – see report below:
Page Break
Philomath Gleaners |
| April 2022 |
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REVENUES |
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| Donations | $410.00 |
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| Other Donations | $73.00 |
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| Frog |
| $23.08 |
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| Cans |
| $143.10 |
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| Total Revenues |
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| $649.18 |
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EXPENDITURES |
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| Food Share | $0.00 |
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| Gas | $176.40 |
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| Supplies | $388.85 |
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| Gas | $176.40 |
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| OSU Truck Rental | $184.56 |
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| Total Expenditures |
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| $926.21 |
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Ann Morgan, Treasurer |
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Page Break
Philomath Gleaners |
| May 2022 |
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REVENUES |
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| Frog | $46.00 |
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| Donations | $64.00 |
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| Siletz Grant | $2,000.00 |
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| Cans |
| $216.75 |
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| Charity and Donations |
| $1,500.00 |
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| Total Revenues |
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| $3,826.75 |
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EXPENDITURES |
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| Food Share | $13.59 |
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| Food Share | $117.07 |
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| Supplies | $7.90 |
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| Groceries |
| $477.78 |
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| OSU Truck Rental |
| $130.18 |
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| Total Expenditures |
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| $746.52 |
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Ann Morgan, Treasurer |
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Page Break
Grant information:
Current Grants:
Siletz Grant (food only) from Grant 21-14 $822.78
$1500 donation received from local donors
Grants Pending responses:
Chambers Grant for canning lids and freezer bags
BCF grant for Transportation coverage and possibly plastic warehouse sheeting – we did not get this grant
Costco Community Grant – We got a $50 gift card and purchased TP with it.
Grants Working on:
Fred Meyer Community Grant – Alicia is requesting for Toilet paper and Paper towels – it is almost ready to sent out
Walmart Community Grant – PCS redid a grant for May so we will try to do in August.
Bi-Mart Community Grant – Still working on this one
Monthly service report -
April NUMBERS
Total number of members- 455 (including children) Gleaner Households – 87 Adoptee households – 58 New households - 12 Volunteer hours recorded – 1070 Donated Miles – 2399
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| Total pounds distributed to members: 33,076 Waste (Pallets, trash, Recycle) – 3919 Donation out – other community groups - 2889 other gleaning groups - 5210 Farm / animals - 2931 |
488 Shops for the Month, average pounds per family was 68# each trip. That is an average value of $ 113.19 per shopping trip at 1.67 per pound value.
May NUMBERS
Total number of members- 467 (including children) Gleaner Households – 93 Adoptee households – 57 New households - 9 Volunteer hours recorded – 903 Donated Miles – 2547
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| Total pounds distributed to members: 25,031 Waste (Pallets, trash, Recycle) – 2522 Donation out – other community groups - 692 other gleaning groups - 6294 Farm / animals - 2645 |
454 Shops for the Month, average pounds per family was 55# each trip. That is an average value of $ 92.07 per shopping trip at 1.67 per pound value.
Old Business
1000.00 Funds – most requested we purchases the rolling carts. We purchased 3 already for 389.00. They are $105.00 each plus shipping. With $611.00 remaining. Alicia purchased some small clear totes this week $23.94, current amount avail 586.06 as of October Meeting. We then purchased Totes at Bimart for 39.99, the garden cart for 94.00, 10 ten gallon totes to use at GTF for 103.92, an emergency air pump for 39.99, green tire fixer for 8.99, clamps for the nutcracker at 16.58 for a new remaining balance of 282.59 as of 12/14/2021. We voted in December that anything over the $500 for the red cart would be used form the Youngman Funds. The total was 541.23. So, as of 1/31/2022 we have 241.36 left with the Youngman funds to purchase our needs for the program. 4/12/2022 UPDATE, we purchased 10 totes from Bimart earlier this month @ 99.90, so our new total is $141.46. What are any other needs at the site?
New Business
Increase our volunteer hours to 6 hours per month
Gleaning and the importance this year
July 4th – We will still have distribution and extra store pickups.
Volunteer training for all
Target days – reminder that we are not allowed to take ANYTHING from the site
Racks – Please do not re-arrange racks during distribution
Keurig machine (Commercial) - what to do with them?
Policy and Procedure manual, and site manual
Cooler update
Yard Sale – Mellissa will fill us in
Online yard Sale
Fundraiser for Benton County Fair – August 4th
Open Questions and Answers -- What's going well, what’s not?
REMINDERS:
Gleaners need to sign up at least once for a cleanup shift
You are allowed to volunteer more than 4 hours per month.
Next monthly member meeting will be August 9, 2022