Hi All,
Typically we have our membership meeting on the 2nd Tuesday of the month, but this month there is a scheduling conflict and we will be moving the meeting to the 3rd Tuesday of the month. Please mark your calendars as we will be discussing nomination for the 2024 year as well as the process for voting, etc.
Meeting will be via Zoom on Tuesday, October 17th @ 7pm
Corn Glean!! Saturday - Sept 30th. Please sign up. You will need to make sure you follow/meet Norma B. at the glean location as she is in charge of the glean.
Meet at 9am
3039 Garden Avenue, Corvallis (The Melon Shack)
Sorry, no kids under 12 years old
https://www.signupgenius.com/go/70A054EA8A72EA2F58-44711478-corn#/
Do you need to catch up on your volunteer hours -- Saturday is the last day of the month. We could use help cleaning up the leftover stuff from out back of the building (and you could drive to donate it). Anyone interested, please contact Patty to get direction.
Please be mindful that you click the proper day below-I made the title link easier (Click the day of the week to get to the sign up). Please be mindful of signing up that you will actually shop. If you shop on Saturday and skip, do not call with notice, etc you will not be allowed to shop on Monday. Our membership is FULL and every shopping spot is important.
PLEASE READ THE INSTRUCTIONS!!!!
Drawing :
Please sign up by 3PM on Sept 29th. You MUST plan on shopping either Sept. 30th or Oct. 2nd. to pick up items. We will not tell you if you won or not as that is a lot of emails, etc. If you are not in town or do not plan to be shopping, then do NOT sign up. Any items not picked up by Monday shopping will be put back into the drawing for the next drawing. We do not save items unless we forget your items or we miss it on our end.
If you received a letter for missing hours last month - you are NOT eligible for this drawing.
If you sign up and skip shopping or don't let us know, you will not be able to enter into the next drawing.
You can enter for 3 items. Please tell us your 1st, 2nd, and 3rd choices.
Example:
First Last Name - 1
First Last Name - 2
First Last Name - 3
YOU MUST ENTER YOUR NAME. If you put YES, I don't know who you are.
This will help so if you end up winning for more than one item, we will pick the #1 item and free up the #2 for another member to win.
Membership household can only sign up for 2 desk volunteer (Check in/out) slots per month.
As always, if you make any changes after 9pm the prior evening, you MUST text Patty (DO NOT EMAIL WHEN YOU CANCEL as we do not check email as often) (Tues - Sun volunteer shifts) or Alicia (Monday shifts) so we can get the spot filled.
Please make sure to get our numbers in your phones:
Dear PCS Volunteers & Friends,
We wish to express our heartfelt thanks for your participation in the 2023 Philomath Community Celebration this past Sunday. Your time and efforts contributed to a very successful event with over 200 attendees. We look forward to continuing that spirit of celebration throughout the coming year. All of you and the communities we serve are what make Philomath Community Services a gift to all of us.
Sincerely,
Sharon Thornberry, Executive Director
David Low, Board President
We need a few folks to sign up to help unload product tomorrow at 2pm. Should take about an hour or less. 1 hour volunteer time.
https://www.signupgenius.com/go/70A054EA8A72EA2F58-44671873-wednesday
Dear Members,
The PCS Board has requested that we post the PCS Social Media Policy for all members to know, understand, and abide by. This is our first knowledge that this policy was in place so we are now sharing with our members.
Thank you!
Policy 24: Safety Issues
24.1 Members are not allowed to use their own personal knives on PCS property. Members must use the box knives that are provided at the site.
24.2 Volunteers must always wear closed-toed shoes. No one will be allowed to volunteer if they are wearing open-toed shoes. A volunteer will be sent home to retrieve a pair of closed-toed shoes.
Please be mindful that you click the proper day below-I made the title link easier (Click the day of the week to get to the sign up). Please be mindful of signing up that you will actually shop. If you shop on Saturday and skip, do not call with notice, etc you will not be allowed to shop on Monday. Our membership is FULL and every shopping spot is important.
We had zero sign ups for a morning glean and have now changed this to meet in Corvallis at 2:45pm on Friday (Tomorrow).
Please DO NOT enter the field until Patty has arrived.
8521 NW Arboretum Rd. - Corvallis
Please bring your own clippers!
https://www.signupgenius.com/go/70A054EA8A72EA2F58-44503592-grape
We have a date for our yearly Salmon pickup!!! We need help this year.
We need someone with a truck that can drive to the coast (its a good 1.5 to 2 hour drive) and pickup the fish with a crew of helpers. We would put a large tote or maybe some smaller totes in the back of pickup and load fish into the totes to be hauled back to Philomath.
Mileage Reimbursement rate for this is .575 per mile and comes out to be a reimbursement of $84.75
This is a full day of volunteering as you leave early in the morning and come back and help unload and give out fish to our families. This would easily be your entire volunteer commitment done in 1 day.
Please text or call Patty to sign up to help out for this.
Grape Glean
Friday 9/22
Everyone will meet at the Southtown Corvallis Co-Op (First Alternative) at 8am.
If you have not done your driver release of liability, that will need to be done so you can go.
Questions about this glean need to go to Patty.
Membership household can only sign up for 2 desk volunteer (Check in/out) slots per month.
As always, if you make any changes after 9pm the prior evening, you MUST text Patty (DO NOT EMAIL WHEN YOU CANCEL as we do not check email as often) (Tues - Sun volunteer shifts) or Alicia (Monday shifts) so we can get the spot filled.
Please make sure to get our numbers in your phones:
https://www.signupgenius.com/go/70A054EA8A72EA2F58-44471779-volunteer
Come on down tomorrow and help unload produce. 1 hour volunteer commitment. 4 slots open to help!
https://www.signupgenius.com/go/70A054EA8A72EA2F58-44470960-produce
We will have corn available for pickup tomorrow
(Wednesday the 20th) at 10:00 - 11:00 at the site.
We need a few helpers at the site at 11:00 am today to help unload corn. Please let Patty know (Text) if you can come. No sign up needed.
1. Backup Drivers for all days: Monday, Wednesday, Friday, Saturday
2. Rack fixers - if you can 9:fix the metal racks and the wheels on them, we need you!
3. Safeway pickup person for Alternating Thursdays
4. Winco Pickup person for Mondays in November (All of November)
5. McDonalds in Philomath - pickup in the mornings 9:15 - 9:30am
Please be mindful that you click the proper day below-I made the title link easier (Click the day of the week to get to the sign up). Please be mindful of signing up that you will actually shop. If you shop on Saturday and skip, do not call with notice, etc you will not be allowed to shop on Monday. Our membership is FULL and every shopping spot is important.
Membership household can only sign up for 2 desk volunteer (Check in/out) slots per month.
As always, if you make any changes after 9pm the prior evening, you MUST text Patty (DO NOT EMAIL WHEN YOU CANCEL as we do not check email as often) (Tues - Sun volunteer shifts) or Alicia (Monday shifts) so we can get the spot filled.
Please make sure to get our numbers in your phones:
https://www.signupgenius.com/go/70A054EA8A72EA2F58-volunteer65
We no longer separate the jobs as we now have the forklift and we will assign jobs as needed. You must commit to at least an hour of work when you sign up.
Do not bring any extra people to your shift without PRIOR approval from PATTY!
Apple Glean happening tomorrow (Saturday) at 11am
Philomath Community Garden - behind the Philomath Community Services building.
Sign up below:
TOMORROW for setup-quick sign up!!!
Saturday
Monday
Wednesday - final cleanup
Please make sure you are not shopping during your yard sale volunteer slots...plan accordingly.
Please be mindful that you click the proper day below-I made the title link easier (Click the day of the week to get to the sign up). Please be mindful of signing up that you will actually shop. If you shop on Saturday and skip, do not call with notice, etc you will not be allowed to shop on Monday. Our membership is FULL and every shopping spot is important.
Philomath Community Gleaners
Monthly Meeting Minutes
August 8, 2023 @ 7:00pm via ZOOM ONLY
Attendess included: Dana H., Michelle H., Eddi S., Jennie W, Linda O, Norma Bronson, Jill N., James B., Michelle R., Karen C., Elaine K., Ann M., Bond N., Sandy H., Jodi B., Valerie S., Cole W., Susan R., Patty N., Holly K., Kimberly S., Amy I., Kristi K., and Miranda J.
Patty opened the meeting at 7:04pm
Updates from PCS – The PCS Board is on the hunt for a new ED.
April & June Meeting Minutes were moved to be approved by Elaine K and 2nd by Sandy H. All were in favor of approving the minutes.
Treasurer Report (s) -
We discussed the purchase of the pallet stacker and that we were able to keep the pallet stacker. We discussed the cost of the LBFS bill and how in June our bill was 312. 21 and in July it was just 77.43. We are seeing a large decrease in the availability of purchasing food through LBFS.
June and July –
We had questions on the treasurer report and how much was actually for the yard sale vs. Donations. Alicia will get that info to Ann and we will post and bring back in October.
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Grant information:
Current Grants:
Siletz Grant 23-04 ($3000). 08/01/2023 ($2828.84 avail)
Beans for Bags has been submitted. - Ann
Reports to be completed (Grants spent in full)
Siletz Grant 22-15 ($2000) - Grant Completely spent as of Feb 2023. Ann Morgan to do the final report
Weyerhaeuser (Update- we got $3K of our grant funded). - Pallet Stacker purchased. ALICIA TO DO
FINAL REPORT
Oddfellows Grant ($500) - Complete! ALICIA TO DO FINAL REPORT
Grants Pending responses:
Oregon Food bank Capital funds – We requested a 75K grant. We will find out Fall 2023.
OSU Thrift Shop Grant – Patty requested $1,000 for food.
Grants Working on:
Siletz Grant due: 9/1/2023 - Ann M – can we have you write this one?
Bi-Mart Community Grant – Still working on this one
Non funded grant:
Walmart Community Grant – submitted 2/15/2023
2023 Grants Completed:
Siletz grant 22-03 – Grant Completely spent. Ann Morgan submitted final report May 2023.
Roundhouse – As of April 15, funds have been spent. Alicia to do final report. The report is done, currently waiting for Mark M to review before being submitted.
OSU Folk Club Grant – Awarded this grant. We asked for $1,000 and they gave us $2,000. Remaining: Complete. FINAL report was submitted 8/4/23
June Monthly service report - report was read
NUMBERS
Total number of members-505(including children) Gleaner Households – 109 Adoptee households – 65 New households - 13 Volunteer hours recorded – 1168 Donated Miles – 3271
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| Total pounds distributed to members: 34,678 Waste (Pallets, trash, Recycle) – 144 Donation out – other community groups – 1451 other gleaning groups - 2518 Farm / animals – 887 |
493 Shops for the Month, average pounds per family was 70# each trip. That is an average value of $117.47 per shopping trip at 1.67 per pound value.
**Hours needed by Gleaner Family – Total Hours recorded (1168) / # Gleaner Families (109) = 10 hours.
July NUMBERS - report was read
Total number of members- 521 (including children) Gleaner Households – 110 Adoptee households – 65 New households - 7 Volunteer hours recorded – 1482 Donated Miles – 3885
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| Total pounds distributed to members: 39,455 Waste (Pallets, trash, Recycle) – 1497 Donation out – other community groups – 2767 other gleaning groups – 3751 Farm / animals – 1381 |
685 Shops for the Month, average pounds per family was 58# each trip. That is an average value of $96.19 per shopping trip at 1.67 per pound value.
**Hours needed by Gleaner Family – Total Hours recorded (1482) / # Gleaner Families (110) = 13 hours.
Old Business
Patty asked that everyone come and help with at least 1 clean up shift per month.
Volunteer Driver Waiver and Release of Liability-if you are driving (also applies to gleans) you must fill this form out. Patty let everyone know that if they are going to go on a glean and drive, they must fill out the driver release of liability in order to attend.
Do we want to pick up Philomath Farmers Market again? Discussion that this is a 1 person job on a Sunday afternoon. It is about 4 totes. Cole W offered to do this weekly.
Benton Co Fair Recap-We were a total success with Benton County Fair. Are we interested in other events that are hosted at the fairgrounds. Patty said this could be good money makers.
Blueberry Gleans – 1,024 total Pounds so far gleaned of blueberries. We will continue to glean throughout the summer. We hope to have a fig glean soon as well as an apple glean soon.
New Business
We acquired a store every other Thursday. Safeway. We could use a volunteer to do this pickup using the PCS Van. Our first pickup helper needed will be the 17. Please contact Patty to help.
We need a helper for Wednesday (Alternating) - Mircro Greens pickup person needed for a 1pm pickup. This person can take the van.
Gleans – Friends produce, etc. Ryan (LBFS) really wants tus to find more gleans this year. If you have friends with farms, please connect us so we can pick.
We are currently at 8 hours per change effective 8/1. This is due to sometimes people don’t sign up to help. We are in the busy busy season and we need help to get gleans done and pickups with our increased pickups of food.
Reminder that we need a 4 hour notice if you are going to cancel your volunteer slot so we can get a replacement for the volunteer slot. If you do not give a 4 hour notice, you will be given a warning. Please CALL Patty if you can’t make a shift.
We could use a substitute driver for Wednesdays – We have a sub now, if anyone else would like to be part of the pickup crew or backup, please contact Patty.
Discussion regarding Christmas and New years that the holiday falls on a Monday – What do we want to do for a plan? Patty says we will close for Christmas day and we (as a group) will decide if what we would like to do for shopping that week. As for New Years, we typically do store pickups just like normal. In fact, we often will have extra pickups as it is a holiday and LBFS drivers will be on Holiday.
Crazy Days (Yard Sale) has been doing fantastic this year. Linda and a great team of volunteers have done an excellent job. Reminder that we can not take broken or dirty items. Please bring clean and working items. Some rules for all to follow:
Sale will happen and all are invited both days
No presales-
Sale is not open before we start – usually 10:30am on the Saturday of the sale.
Our Fridge and Freezers: Cooler is now working. It froze up and the guy working on it thinks there is a leak. We moved food as needed. The freezer is now working but they say it is a bandaid. Thankful for Chelle who works hard to coordinate the repair folks. The cooler is also making a sound and we will let the board know. We all need to be mindful of how long the freezer and cooler doors are open.
Mushrooms-We lost a bunch of mushrooms in the transportation of them from the donor to the site. They fell over in the van.
Open Questions and Answers -- What's going well, what’s not?
Policy updates: Cell Phone policy update was posted to the blog and also the adoptees must wait 24 hours to sign up to volunteer to allow for gleaners who need hours to get signed up.
Patty reminded folks that failure to do volunteer hours will result:
Warning
Suspension
Termination
We discussed how shopping was going with the 6 minute slots. It is working as long as everyone can be patient and that if you are a slower shopper that you allow others to pass you.
REMINDERS:
Gleaners need to sign up at least once for a cleanup shift.
You are allowed and it is appreciated if you volunteer more than 8 hours per month.
Meeting was adjourned at 7:45pm
Next monthly member meeting will be October 10, 2023.
