Shopping sign up for May 4th and May 6th

 Shopping sign up for May 4th and May 6th

Saturday - Please text Patty if you need a spot after 9pm Friday

Saturday list - 

Monday - Please text Alicia if you need a spot after 9pm Sunday

Monday List -

READ TODAY : Sign up rule: If your time slot is full, please sign up for a later time slot in the day and add a NOTE that says (time slot full). You can also sign up for cleanup shift if the space is open. If all the slots are full after (and cleanup is full), then  you can contact Patty for Saturday or Alicia for Monday to get a slot prior to your name slot. We try hard to keep folks in their last name slot for fairness. 

READ TODAY: Failure to follow these directions may result in  your name being taken off and you will need to re-schedule. Please keep your personal calendar open for shopping and do not plan events around shopping time if you plan to shop and ask for us to re-schedule you. There are 2 opportunities (days) for you to shop. There are times for many reason Patty and I may ask to move you. Please be mindful we are coordinating over 175 families and just over 520 individuals. 

There are also slots for our volunteers to shop mid shopping to make the day smoother and allow for our volunteers to shop the same day. Some of the names will NOT be in the correct space because they are volunteering and pre-scheduled weekly for the slot. If you have suggestions to make this program better, we welcome them. 

Please be mindful that you click the proper day below-I made the title link easier (Click the day of the week to get to the sign up).  Please be mindful of signing up that you will actually shop. If you shop on Saturday and skip, do not call with notice, etc you will not be allowed to shop on Monday. Our membership is FULL and every shopping spot is important. 

Volunteer Opportunities Week 05/03/24 - 05/09/2024

 Volunteer Opportunities Week 05/03/24 - 05/09/2024

Garden Hours have been added! Garden Hours are part of the "alternative" hours and limit out at 2 hours per month per household

Everyone must sign up to volunteer via the sign up genius unless PRE-authorized by Patty 

(Tues, Wed Thursday, Friday and Saturday) and Alicia for Monday

REMINDERS: 

1. You can only sign up for 1 shift every 24 hours to allow others the opportunity to sign up. 

2. You are limited to 2 check in or out shifts per month.

3. You are not allowed to sign up for check in / out back to back.

https://www.signupgenius.com/go/70A054EA8A72EA2F58-49378610-volunteer#/ 

Crazy Days (Yard Sale) this weekend!

Donating items: We are taking drop off of goods on Thursday and Friday 9-11. Anything larger than a banana box will need to be approved before dropping it off.

Please make sure your items are clean and ready for selling. Bags will need to be labeled so we can return broken or dirty items back to you. 

SALE TIMES:

Saturday --  10:30 am to 4:00 pm 

Monday -- 11:00 am to 4:00 pm

Drawing closes on MAY 3rd @ 2:00

 

Drawing closes on MAY 3rd @ 2:00 

Please sign up by 2pm, May 3rd.  You MUST plan on shopping either May 4th (Saturday) or May 6th (Monday) .  We will not tell you if you won or not as that is a lot of emails, etc. If you are not in town or do not plan to be shopping, then do NOT sign up. Any items not picked up by Monday shopping will be put back into the drawing for the next drawing. We do not save items unless we forget your items or we miss it on our end.

If you sign up and skip shopping or don't let us know, you will not be able to enter into the next drawing.

You can enter for 2 items. Please tell us your 1st, 2nd choice.

NEW!!! Example:
First Last Name - 1S (Add day of week HERE "M for Monday or "S" for Saturday)
First Last Name - 2M (Add day of week HERE "M for Monday or "S" for Saturday)

Adding the day of the week after your name will help us with sorting and "hopefully" save us some time. 

https://docs.google.com/forms/d/e/1FAIpQLScN723CATKjx8BVR5QANKsjETznhdkce0eypv9zgRhVku-m6Q/viewform?usp=sf_link

Yard sale helpers needed

Looking for volunteers for the Yard Sale this Thursday, Friday, Saturday and Monday

Please make sure you are not shopping during your yard sale volunteer slots...plan accordingly. 

https://www.signupgenius.com/go/70A054EA8A72EA2F58-49377950-yard#/ 

Please help welcome Anna

Hi Everyone! 

Please help welcome Anna to the team of volunteers who will be keeping you connected. Anna is taking over the volunteer coordinating and scheduling person. 

Anna posted her first post on Thursday for shopping sign ups. The email if you need to contact Anna is Gleaners.volunteer@philomathcommunityservices.org

Anna also has Whatsapp and can be contacted through that as well. From here on out, she will be your contact for changes that need done on the volunteer schedule if it is 24 hours prior to your scheduled time. For instance if you need to cancel a sign up at least 1 day before the scheduled volunteer time -- please email/text Anna. If you are cancelling last minutes (0-24 hours until your time), please message PATTY for all days except Monday. On Monday, you can message Linda or Alicia. 

We have had a few glitches - some of her emails went to folks SPAM folder, so if you didn't get the sign up to shop email on Thursday, please check your spam folder and approve so you will get future emails. 

Mini Cakes - Mold

 

Take note- one of our member opened a mini cake thing and it was starting to mold. Please make sure to check if you took the little cakes

Shopping sign up for April 27 and April 29

Shopping sign up for April 27 and April 29

Saturday - Please text Patty if you need a spot after 9pm Friday

Saturday list -

Monday - Please text Alicia if you need a spot after 9pm Sunday

Monday List -

READ TODAY : Sign up rule: If your time slot is full, please sign up for a later time slot in the day and add a NOTE that says (time slot full). You can also sign up for cleanup shift if the space is open. If all the slots are full after (and cleanup is full), then  you can contact Patty for Saturday or Alicia for Monday to get a slot prior to your name slot. We try hard to keep folks in their last name slot for fairness. 

READ TODAY: Failure to follow these directions may result in  your name being taken off and you will need to re-schedule. Please keep your personal calendar open for shopping and do not plan events around shopping time if you plan to shop and ask for us to re-schedule you. There are 2 opportunities (days) for you to shop. There are times for many reason Patty and I may ask to move you. Please be mindful we are coordinating over 175 families and just over 520 individuals. 

There are also slots for our volunteers to shop mid shopping to make the day smoother and allow for our volunteers to shop the same day. Some of the names will NOT be in the correct space because they are volunteering and pre-scheduled weekly for the slot. If you have suggestions to make this program better, we welcome them. 

Please be mindful that you click the proper day below-I made the title link easier (Click the day of the week to get to the sign up).  Please be mindful of signing up that you will actually shop. If you shop on Saturday and skip, do not call with notice, etc you will not be allowed to shop on Monday. Our membership is FULL and every shopping spot is important. 

Volunteer Opportunities Week 04/26/24 - 05/02/2024

Volunteer Opportunities Week 04/26/24 - 05/02/2024

Garden Hours have been added! Garden Hours are part of the "alternative" hours and limit out at 2 hours per month per household

Everyone must sign up to volunteer via the sign up genius unless PRE-authorized by Patty 

(Tues, Wed Thursday, Friday and Saturday) and Alicia for Monday

REMINDERS: 

1. You can only sign up for 1 shift every 24 hours to allow others the opportunity to sign up. 

2. You are limited to 2 check in or out shifts per month.

3. You are not allowed to sign up for check in / out back to back.

https://www.signupgenius.com/go/70A054EA8A72EA2F58-49266691-volunteer#/

Fridge Issues-Check your food please

We had fridge issues this afternoon and it was not keeping the temperature where it should have been at end of day. If you shopped the fridge next to the deep freeze, the food could be compromised.

It will be up to you if you think it is safe to consume what you got from that fridge. 

We will be swapping out the fridge on Wednesday so the new one is ready for Saturday. 

New (Group email) in your inbox.

 Hi everyone, 

I have been working at how to cross share the email list with Patty, Alicia (me), and our new volunteer coordinator. I have created a group for us to share in our system. You likely won't notice much difference other than you might get emails from Patty or the Volunteer Coordinator emails and not all just from me. 

You actually won't be able to email the group at the gleaneractive email, so please just email any questions to us or send us a text. This is LEGIT and not spam. 

Below is an example of an email you will likely get when I add you to the system.

Sunday - April 28th Cleanup 2-5

We need a good set of helpers to come on down on Sunday the 28th and help us do a SPRING CLEAN of the site. Please sign up as soon as you know you are able to help us out. This is a super important cleaning for our program. Would love to see as many people as we can get! 

https://www.signupgenius.com/go/70A054EA8A72EA2F58-49226832-annual

Tuesday help needed - WEEKLY Volunteer position

We need 1 person to volunteer every Tuesday. This volunteer slot will open up immediately. Training will be at 3:30pm on Tuesday the 23rd. After initial training, you might be able to come earlier in the day if our Executive Director is on site to open the door. If not, you would need to wait for the Food Bank to arrive to get into the site. 

This job takes all the clean totes from what was washed on Monday and stacks them and puts them in the outside "can" (big Conex box to the side of the building). This is a guaranteed 1 hour volunteer slot per week but must be done on Tuesday to give space for the food bank to use the tables too. 

Please text Alicia to inquire. If 2 people are interested, we could do alternating weeks as it is also good to have back up folks on hand. 

Free Couch - Drawing ends Friday at 9pm

 

Couch available ASAP here in Philomath. Must be picked up by winner. Owner of couch will not be able to help move. Please sign up if you are interested. AGAIN - You must be able to pick up on your own with your own vehicle. 

ENTER TO WIN HERE!!

Shopping sign up for April 20 and April 22

 

Shopping sign up for April 20 and April 22

Saturday - Please text Patty if you need a spot after 9pm Friday

SAT list - CLOSED

Monday - Please text Alicia if you need a spot after 9pm Sunday

Monday List - Closed

READ TODAY : Sign up rule: If your time slot is full, please sign up for a later time slot in the day and add a NOTE that says (time slot full). You can also sign up for cleanup shift if the space is open. If all the slots are full after (and cleanup is full), then  you can contact Patty for Saturday or Alicia for Monday to get a slot prior to your name slot. We try hard to keep folks in their last name slot for fairness. 

READ TODAY: Failure to follow these directions may result in  your name being taken off and you will need to re-schedule. Please keep your personal calendar open for shopping and do not plan events around shopping time if you plan to shop and ask for us to re-schedule you. There are 2 opportunities (days) for you to shop. There are times for many reason Patty and I may ask to move you. Please be mindful we are coordinating over 175 families and just over 520 individuals. 

There are also slots for our volunteers to shop mid shopping to make the day smoother and allow for our volunteers to shop the same day. Some of the names will NOT be in the correct space because they are volunteering and pre-scheduled weekly for the slot. If you have suggestions to make this program better, we welcome them. 

Please be mindful that you click the proper day below-I made the title link easier (Click the day of the week to get to the sign up).  Please be mindful of signing up that you will actually shop. If you shop on Saturday and skip, do not call with notice, etc you will not be allowed to shop on Monday. Our membership is FULL and every shopping spot is important. 

Volunteer Opportunities Week 04/19/24 - 04/25/2024

 Volunteer Opportunities Week 04/19/24 - 04/25/2024

Garden Hours have been added! Garden Hours are part of the "alternative" hours and limit out at 2 hours per month per household

Everyone must sign up to volunteer via the sign up genius unless PRE-authorized by Patty 

(Tues, Wed Thursday, Friday and Saturday) and Alicia for Monday

REMINDERS: 

1. You can only sign up for 1 shift every 24 hours to allow others the opportunity to sign up. 

2. You are limited to 2 check in or out shifts per month.

3. You are not allowed to sign up for check in / out back to back.

https://www.signupgenius.com/go/70A054EA8A72EA2F58-49129350-volunteer#/

VOLUNTEER OPPORTUNITY: Monday ONLY - April 22nd

VOLUNTEER OPPORTUNITY: 

National Volunteer Week is coming up, and Mark McGuire with PCS would like to gather some Gleaner volunteers for a little mini-interview series for PCS/Gleaner promotion.

We set the time for 10:30am on Monday the 22nd. Members will get 1 hour of volunteer time for coming down to interview with Mark. You MUST sign up on the form below. 

Come prepared to talk about what you like about PCS, the Gleaners, and Philomath. It might be a nice way to show our online community how we are a group of real people.

I have spread out the time in 15 minute increments but be prepared to stay an hour in case someone gets long winded about our program! 

https://www.signupgenius.com/go/70A054EA8A72EA2F58-49155693-mini

Note: I can't get anyone in early to shop if you come for the interview. Regular shop times and by last name will remain the same. Please plan accordingly. 

Drawing closes on April 19th @ 2:00

 Drawing closes on April 19th @ 2:00

Please sign up by 2pm, April 19th.  You MUST plan on shopping either April 20th (Saturday) or April 22nd (Monday) .  We will not tell you if you won or not as that is a lot of emails, etc. If you are not in town or do not plan to be shopping, then do NOT sign up. Any items not picked up by Monday shopping will be put back into the drawing for the next drawing. We do not save items unless we forget your items or we miss it on our end.

If you sign up and skip shopping or don't let us know, you will not be able to enter into the next drawing.

You can enter for 2 items. Please tell us your 1st, 2nd choice.

NEW!!! Example:
First Last Name - 1S (Add day of week HERE "M for Monday or "S" for Saturday)
First Last Name - 2M (Add day of week HERE "M for Monday or "S" for Saturday)

Adding the day of the week after your name will help us with sorting and "hopefully" save us some time. 

https://docs.google.com/forms/d/e/1FAIpQLScSnkMj5mTaoT_D7IFZCkgkNkdF_ryEa-z0s89FRWJieOxQEw/viewform?usp=sf_link

Added on Policies: Volunteering 26.3 and Members: Children

Under Volunteering: 

Policy 26.3 
You must do the task that you signed up to do unless instructed by the person in charge. If you signed up for a desk job, your job is to remain at the desk for the entire time of your volunteering. If you need to use the restroom, please ask an adult to watch the desk for a few minutes.

1.5.9- Children at the site

A) Children under 5 years old must be within their parent our guardian's reach at all times. If a child presents as a safety hazard, they will not be able to accompany their parent to a volunteer shift. 

Volunteer Coordinator / Shopping Schedule - New Position created

Hello Members, 

Since Covid, we set up all communications, sign ups for shopping etc online and it has worked. I know our members don't want to go back to waiting in the lobby for hours and neither do I. I have decided it is time for me to give up a piece of what I do as the Secretary and we created a Volunteer Coordinator / Shopping Scheduler. I can't keep doing all the duties I am doing in gleaners and my personal life/job, etc and maintain my sanity. 

We would propose that the individual would possibly get a separate email with a PCS email address. Would discuss this in next steps when we have a helper.

Interested volunteers should inquire with Patty. We may meet as an advisory board to discuss possible interested volunteers. We also may possibly put a vote out if multiple people interested.

I would estimate this job would take 2-4 hours on the average a week. Likely more in the beginning and then it all depends upon what is going on, if there are additions, changes, etc to what is going on.  

Below are a list of the duties / needs of the job. 

Volunteer Coordinator / Shopping Scheduler

• Must be tech savvy person willing to learn new things 
• Be willing to use personal cell phone for gleaner purposes 
• Have own computer to work on from home 
• Have flexibility to do sign ups at various times of the day 
• Must be willing to sign a confidentiality page 
• Once lists are set up, be able to post to the blog and email out to the group list/post to whatsapp, etc. 
• Help to manage/understand spreadsheets and signup. 
• Post / audit drawings: be able to setup and use google forms for drawings, export to a google file / sort / Organize / create PDF (Currently have help for this but one needs to know how to do it) 
• Audit the sign up and create a PDF on Saturday and Monday mornings for the program.  
• Daily audit of who has signed up for the volunteer slots 
• Work closely with the Coordinator / Co-Coordinator in monitoring the volunteering. 
• Keep up and adhere to the Policy and Procedures 
• Attend Advisory and Membership meetings 
• Message individuals who need to be deleted/changed 
• Email / What’s app / etc out last minute needs for help 
• Set up all the sign up genius (would be the back up for the time being as we have a committed volunteer who does the weekly volunteer setup and shopping days sign up). 
• Setup all other volunteer's opportunities on the sign up genius as needed and approved by the coordinator (Target, last minute requests, etc)