Shopping sign up for March 2nd and 4th 2024.

 

Shopping sign up for March 2nd and 4th 2024.

Saturday

Monday

https://www.signupgenius.com/go/70A054EA8A72EA2F58-48270168-monday#/

READ TODAY : Sign up rule: If your time slot is full, please sign up for a later time slot in the day and add a NOTE that says (time slot full). You can also sign up for cleanup shift if the space is open. If all the slots are full after (and cleanup is full), then  you can contact Patty for Saturday or Alicia for Monday to get a slot prior to your name slot. We try hard to keep folks in their last name slot for fairness. 

READ TODAY: Failure to follow these directions may result in  your name being taken off and you will need to re-schedule. Please keep your personal calendar open for shopping and do not plan events around shopping time if you plan to shop and ask for us to re-schedule you. There are 2 opportunities (days) for you to shop. There are times for many reason Patty and I may ask to move you. Please be mindful we are coordinating over 175 families and just over 520 individuals. 

There are also slots for our volunteers to shop mid shopping to make the day smoother and allow for our volunteers to shop the same day. Some of the names will NOT be in the correct space because they are volunteering and pre-scheduled weekly for the slot. If you have suggestions to make this program better, we welcome them. 

Please be mindful that you click the proper day below-I made the title link easier (Click the day of the week to get to the sign up).  Please be mindful of signing up that you will actually shop. If you shop on Saturday and skip, do not call with notice, etc you will not be allowed to shop on Monday. Our membership is FULL and every shopping spot is important. 

Drawing - Closes Friday 03/01/24 at 3pm

Please sign up by 3pm March 1st.  You MUST plan on shopping either March 2nd (Saturday) or March 4th (Monday) .  We will not tell you if you won or not as that is a lot of emails, etc. If you are not in town or do not plan to be shopping, then do NOT sign up. Any items not picked up by Monday shopping will be put back into the drawing for the next drawing. We do not save items unless we forget your items or we miss it on our end.

If you sign up and skip shopping or don't let us know, you will not be able to enter into the next drawing.

You can enter for 3 items. Please tell us your 1st,  2nd and 3rd choices.

Example:
First Last Name - 1
First Last Name - 2
First Last Name - 3

YOU MUST ENTER YOUR NAME - First and Last name as we have many members who have the same first name. If you put YES, I don't know who you are.

IMPORTANT: IF YOU HAVE NOT done the Civil Right Video -- you will be removed from the drawing. Our members voted that you MUST watch the video and certify--Instructions are on this blog post: (https://philomathcommunitygleaners.blogspot.com/2024/01/serve-safe-test-free.html). 

Drawing: 

https://docs.google.com/forms/d/e/1FAIpQLSd0-KdqIe-nZHGXY7caLT6aq6Gr4aKTAGbWFOqTK25wor8KmQ/viewform?usp=sf_link

Volunteer Opportunities Week February 29th-March 6th

 Volunteer Opportunities Week February 29th-March 6th

Everyone must sign up to volunteer unless authorized  by Patty 

(Tues, Wed Thursday, Friday and Saturday) and Alicia for Monday

https://www.signupgenius.com/go/70A054EA8A72EA2F58-48213821-volunteer#/

KFC Pickup Person/Team needed

We need 1 or 2 people to go to KFC and pickup the donation on Thursday March 29th. This would be a morning time. 

Please contact PATTY to see about helping with this pickup. 

Shopping sign up for February 24th and 26th 2024.

 

Shopping sign up for February 24th and 26th 2024.

Saturday

https://www.signupgenius.com/go/70A054EA8A72EA2F58-47916959-saturday#/-CLOSED

Monday

https://www.signupgenius.com/go/70A054EA8A72EA2F58-47916974-monday#/

READ TODAY : Sign up rule: If your time slot is full, please sign up for a later time slot in the day and add a NOTE that says (time slot full). You can also sign up for cleanup shift if the space is open. If all the slots are full after (and cleanup is full), then  you can contact Patty for Saturday or Alicia for Monday to get a slot prior to your name slot. We try hard to keep folks in their last name slot for fairness. 

READ TODAY: Failure to follow these directions may result in  your name being taken off and you will need to re-schedule. Please keep your personal calendar open for shopping and do not plan events around shopping time if you plan to shop and ask for us to re-schedule you. There are 2 opportunities (days) for you to shop. There are times for many reason Patty and I may ask to move you. Please be mindful we are coordinating over 175 families and just over 520 individuals. 

There are also slots for our volunteers to shop mid shopping to make the day smoother and allow for our volunteers to shop the same day. Some of the names will NOT be in the correct space because they are volunteering and pre-scheduled weekly for the slot. If you have suggestions to make this program better, we welcome them. 

Please be mindful that you click the proper day below-I made the title link easier (Click the day of the week to get to the sign up).  Please be mindful of signing up that you will actually shop. If you shop on Saturday and skip, do not call with notice, etc you will not be allowed to shop on Monday. Our membership is FULL and every shopping spot is important. 

Volunteer Opportunities Week February 22nd-February 28th

Volunteer Opportunities Week February 22nd-February 28th

Everyone must sign up to volunteer unless authorized  by Patty 

(Tues, Wed Thursday, Friday and Saturday) and Alicia for Monday

https://www.signupgenius.com/go/70A054EA8A72EA2F58-48077232-volunteer#/

February 2024 Membership Meeting Agenda

 Philomath Community Gleaners  

Monthly Meeting Agenda 

February 20, 2024 @ 7:00pm via ZOOM ONLY 

• Welcome – 7:00pm 

• Updates from PCS –  

• December Meeting Minutes – were posted for reading. Need to approve.    

 

Treasurer Report (s) - 

December and January –  

 

Philomath Gleaners				December 2023
REVENUES
			Frog Donations		$80.70
	Total Revenues				$80.70
EXPENDITURES
			Food Share		$391.96
			OSU Motor Pool		$255.06
			Gas		$895.82
			Supplies		$99.85
			Groceries		$481.44		Amazon, Walmart
	Total Expenditures				$2,124.13
Ann Morgan, Treasurer

Philomath Gleaners				January 2024
REVENUES
			Frog Donations		$64.08
			Beans for Bags (First Alt Coop)		$250.00
			Cans		$250.00
	Total Revenues				$564.08
EXPENDITURES
			Linn  Benton Food Share		$222.91
			Gas		$119.43
			Groceries		$658.56
			OSU Motor Pool		$60.64
			Supplies		$79.84
	Total Expenditures				$1,141.38
Ann Morgan, Treasurer

 

 

Grant information:  

Current Grants: 

Roundhouse Grant 23-13 (Starts 11/1/23 - 10/31/2024) $2500 for food and hygiene. Still have $2229.98 

Oddfellows Grant - $800 for hygiene only- - $203.95 avail. 

Siletz Grant 23-15 (Nov 2023) pick up $3000.00 

 

Reports to be completed (Grants spent in full) 

Siletz Grant 22-15 ($2000) - Grant Completely spent as of Feb 2023. Ann Morgan to do the final report 

Siletz Grant 23-04 ($3000). Completely SPENT – Ann to do final report 

Weyerhaeuser (Update- we got $3K of our grant funded). - Pallet Stacker purchased. ALICIA TO DO FINAL REPORT – waiting for the link from Weyerhaeuser 

 

Grants Pending responses:  

N/A 

 

Non funded grant:  

Walmart Community Grant – submitted 2/15/2023 

Oregon Food bank Capital funds – We requested a 75K grant. We will find out Fall 2023. 

 

2023 Grants Completed:  

OSU Thrift Shop Grant 23-14– Patty requested $1,000 for food. Grant Report Complete Feb 2024 

Oddfellows Grant ($650) - Complete! 

Siletz grant 22-03 – Grant Completely spent. Ann Morgan submitted final report May 2023. 

Roundhouse – As of April 15, funds have been spent. Alicia to do final report. The report is done, currently waiting for Mark M to review before being submitted. 

OSU Folk Club Grant – Awarded this grant. We asked for $1,000 and they gave us $2,000. Remaining: Complete. FINAL report was submitted 8/4/23 

December Monthly service report -  

NUMBERS 

Total number of members- 516 (including children)   Gleaner Households – 108  Adoptee households – 67  New households - 5  Volunteer hours recorded – 1495  Donated Miles – 4260

Total pounds distributed to members: 48,658  Waste (Pallets, trash, Recycle) – 1603  Donation out –          other community groups – 1186      other gleaning groups -  2742      Farm / animals – 828

641 Shops for the Month, average pounds per family was 76# each trip. That is an average value of $147.26 per shopping trip at $1.94 per pound value. 

**Hours needed by Gleaner Family – Total Hours recorded (1495) / # Gleaner Families (108) = 14 hours.  

January NUMBERS 

Total number of members- 521  (including children)   Gleaner Households – 111  Adoptee households – 66  New households - 4  Volunteer hours recorded – 992  Donated Miles – 2697

Total pounds distributed to members: 29,543  Waste (Pallets, trash, Recycle) – 1107  Donation out –          other community groups – 2241      other gleaning groups – 1553      Farm / animals – 1330

489 Shops for the Month, average pounds per family was 60# each trip. That is an average value of $117.21 per shopping trip at 1.94 per pound value. 

**Hours needed by Gleaner Family – Total Hours recorded (992) / # Gleaner Families (111) = 9 hours. 

 

Old Business 

• Read the Policy and Procedures – How to get members to read it.  

•  

New Business 

• Applications and renewals will be coming March or April 1st. ALL families are required to renew and do the paperwork.  

• Can Policy 

• Gleaner Coordinators – we need 3 for the summer. 

• Do we want to do rummage sales this year? Start in May? 

• Food boxes to bring back unused food March 2nd and 4th 

• Building yearly cleanup a Tuesday in March. 

• Reminder: ONLY MEMBERS can shop. You can not bring friends or neighbors. 

• Reminder: You are not allowed to come early and expect to be allowed to shop.  

• Open Questions and Answers -- What's going well, what’s not?  

 

 

REMINDERS: 

• Gleaners need to sign up at least once for a cleanup shift.  

• You are allowed to volunteer more than 8 hours per month. Adoptees need to wait 24 hours after posting the volunteer sign up to sign up to allow for gleaners to get hours in first. If you have your 8 hours in – please allow 24 hours before you sign up.  

 

Next monthly member meeting will be April 16, 2024.