Tuesday, June 17, 2025

Reminder: Meeting Tomorrow, Mandatory

  PCS Gleaners, 


We have a Membership Meeting tomorrow, Wednesday, June 18th from 6:30-8:30 PM. You can attend in-person at PCS or via zoom link provided below.

This is a mandatory meeting and everyone will be able to record hours spent at this meeting. If you are unable to attend, we ask that you watch the recorded meeting. 
This is a critical meeting to attend as there are many changes happening with our leadership and shopping schedule. Also, we need the group to come together to find solutions for where we are falling short. 
Zoom link:

If you plan to attend in-person at PCS, please bring your own chair or even an extra chair as we don't have enough chairs for all attendees. 

Thank you for all you do for our program. We hope to see you there. 


OSU Move-out: Today!

To all the trusty PCS Gleaners, 

We’re bringing in a load of stuff from OSU today.  We will need about 6 people to help unload the van at 2:00PM.  Please sign up to help! Call Linda O'dell to sign up. (541)286-0502.



Sunday, June 15, 2025

Saturday, June 14, 2025

PCS Gleaners Members Meeting Invite: WEDNESDAY June 18th

 PCS Gleaners, 


We have a Membership Meeting this Wednesday, June 18th, from 6:30-8:30 PM. 

This is a critical meeting to attend as there are many changes happening with our leadership and shopping schedule. Also, we need the group to come together to find solutions for where we are falling short. 

This will be at PCS and we will have this meeting recorded and accessible via Zoom:

If you plan to attend in-person at PCS, please bring your own chair or even an extra chair as we don't have enough chairs for all attendees. 

Thank you for all you do for our program. We hope to see you there. 


Friday, June 13, 2025

Urgent: 5 Shifts Need covered at PCS today

 This is a shout out for Gleaners to show up and fill the unfilled slots today! Sign up below.


  • 10:00-12:00 Dishwasher/ Float (1 person needed)
  • 11:00-1:00 Stocking Shelves/ Helping Out (1 person needed)
  • 12:30-2:00 Unloading Warehouse Pickup/ Site Help (3 people needed)


Our Fridays are so important for shopping/distribution. We get at least six different donations today and we need hands to lighten the load and fill these shifts


Thank you ðŸ™‚


 https://philomathcommunitygleaners.blogspot.com/2025/06/volunteer-opportunities-week-061325.html

Thursday, June 12, 2025

Shopping Sign Up for June 14th and 16th

 

Saturday list -    

  •     Saturday - Please text Jenni M if you need a spot after 6pm Friday
Monday List -
  • Monday - Please text Michelle Finley if you need a spot after 6pm Sunday



Sign up rule: If your time slot is full, please sign up for a later time slot in the day and add a NOTE that says (time slot full). You can also sign up for cleanup shift if the space is open. If all the slots are full after (and cleanup is full), then you can contact Jennie M for Saturday or Michelle Finley for Monday to get a slot prior to your name slot. We try hard to keep folks in their last name slot for fairness. Also, we do sometimes have to add slots before the shop time or double up in order to make sure every family has an opportunity to shop.

Failure to follow these directions may result in  your name being taken off and you will need to re-schedule. Please keep your personal calendar open for shopping and do not plan events around shopping time if you plan to shop and ask for us to re-schedule you. There are 2 opportunities (days) for you to shop. There are times for many reason we may ask to move you. Please be mindful we are coordinating over 150 families and just over 450 individuals. 

There are also slots for our volunteers to shop mid shopping to make the day smoother and allow for our volunteers to shop the same day. Some of the names will NOT be in the correct space because they are volunteering and pre-scheduled weekly for the slot. If you have suggestions to make this program better, we welcome them. 

Please be mindful that you click the proper day below-I made the title link easier (Click the day of the week to get to the sign up).  Please be mindful of signing up that you will actually shop. If you shop on Saturday and skip, do not call with notice, etc you will not be allowed to shop on Monday. 

Lastly, Please remember that there it is imperative to keep the shopping schedule accurate, we need shoppers to get through the shopping line without having side conversations. This is to keep the check-ins on-time and the carts in constant rotation.

Wednesday, June 11, 2025

Volunteer Opportunities Week 06/13/25 - 06/19/25

  Reminders:

 1. You are limited to 2 check in or out shifts per month.

2. You are not allowed to sign up for check in / out back to back.

3. Everyone must sign up to volunteer via the sign up genius unless pre-authorized by the Volunteer Coordinator, Anna (541-600-7451 or gleaners.volunteer@philomathcommunityservices.org) OR, Jennie on Saturday and Michelle on Monday.

4. Volunteers need to be on time or 5 minutes early. If you can't show up on time, please find another time to volunteer. Other volunteers have a schedule and we count on everyone being on time to keep the day moving.

https://www.signupgenius.com/go/70A054EA8A72EA2F58-57248376-volunteer#/

Monday, June 9, 2025

Urgent message: SEVEN shifts need coverage today!

This morning for Monday distribution we are very short handed and are in need of some immediate help.

2 Floater positions 9-12 
Dishwasher 9-12
We also have all four cleanup 4-5 spots open


Come down to PCS and help the Monday crew out, they need help!

Contact Michelle F.( Lead) if you are on your way, please. (503)434-7602




Thursday, June 5, 2025

Urgent: Six volunteer shifts needs covered tomorrow, Friday

Gleaner members, we are shorthanded tomorrow 6 shifts. 

Please sign up below if you are available to help:

  •  7:15-11:30am Store Helper. -Meet at PCS. Must be able to lift 40# . This shift is riding in the van and helping the driver, Chris, with the store pickups loading and unloading.

Shopping Sign Up for June 7th and 9th

Saturday list -    

  •     Saturday - Please text Jenni M if you need a spot after 6pm Friday
Monday List -
  • Monday - Please text Michelle Finley if you need a spot after 6pm Sunday



Sign up rule: If your time slot is full, please sign up for a later time slot in the day and add a NOTE that says (time slot full). You can also sign up for cleanup shift if the space is open. If all the slots are full after (and cleanup is full), then you can contact Jennie M for Saturday or Michelle Finley for Monday to get a slot prior to your name slot. We try hard to keep folks in their last name slot for fairness. Also, we do sometimes have to add slots before the shop time or double up in order to make sure every family has an opportunity to shop.

Failure to follow these directions may result in  your name being taken off and you will need to re-schedule. Please keep your personal calendar open for shopping and do not plan events around shopping time if you plan to shop and ask for us to re-schedule you. There are 2 opportunities (days) for you to shop. There are times for many reason we may ask to move you. Please be mindful we are coordinating over 150 families and just over 450 individuals. 

There are also slots for our volunteers to shop mid shopping to make the day smoother and allow for our volunteers to shop the same day. Some of the names will NOT be in the correct space because they are volunteering and pre-scheduled weekly for the slot. If you have suggestions to make this program better, we welcome them. 

Please be mindful that you click the proper day below-I made the title link easier (Click the day of the week to get to the sign up).  Please be mindful of signing up that you will actually shop. If you shop on Saturday and skip, do not call with notice, etc you will not be allowed to shop on Monday. 

Lastly, Please remember that there it is imperative to keep the shopping schedule accurate, we need shoppers to get through the shopping line without having side conversations. This is to keep the check-ins on-time and the carts in constant rotation.   

Wednesday, June 4, 2025

Volunteer Opportunities Week 06/06/25 - 06/12/25

 Reminders:

 1. You are limited to 2 check in or out shifts per month.

2. You are not allowed to sign up for check in / out back to back.

3. Everyone must sign up to volunteer via the sign up genius unless pre-authorized by the Volunteer Coordinator, Anna (541-600-7451 or gleaners.volunteer@philomathcommunityservices.org) OR, Jennie on Saturday and Michelle on Monday.

4. Volunteers need to be on time or 5 minutes early. If you can't show up on time, please find another time to volunteer. Other volunteers have a schedule and we count on everyone being on time to keep the day moving.


 https://www.signupgenius.com/go/70A054EA8A72EA2F58-57153329-volunteer#/

Monday, June 2, 2025

Drawing ends on (Wednesday June 4) @ 12pm

Drawing ends on  (Wednesday June 4) @ 12pm

Only One submitted entry per Household is allowed.  If you enter more than one time and win anything you will be given only one item which will be from your first entry. A second offense will cause the offender to be disqualified from the drawing and not permitted to enter into the next drawing. 

One submitted entry per household is all that’s permitted. 

Thank you all for your fairness and kindness.

**PLEASE NOTE: IF YOU DO NOT WRITE "YOUR NAME + Day you are shopping", YOU WILL NOT WIN. PLEASE INCLUDE YOUR FIRST AND LAST NAME IN EACH ENTRY**

Please sign up by  Thursday, March 20. You MUST plan on shopping either June 7 (Saturday) or  (Monday). We will not tell you if you won or not as that is a lot of emails, etc. If you are not in town or do not plan to be shopping, then do NOT sign up. Any items not picked up by Monday shopping will be put back into the drawing for the next drawing. We do not save items unless we forget your items or we miss it on our end.

If you sign up and skip shopping or don't let us know, you will not be able to enter into the next drawing.

You can enter for ONLY 3 items. 

Example:
First Last Name - 1S (Add day of week HERE "M for Monday or "S" for Saturday)
First Last Name - 2M (Add day of week HERE "M for Monday or "S" for Saturday)

First Last Name - 3M (Add day of week HERE "M for Monday or "S" for Saturday)

Adding the day of the week after your name will help us with sorting and "hopefully" save us some time. 

You may enter more than once for an item. Understand that you will only win one of the item, but you may put your "tickets" in the same drawing if desired.  

Example: You really want a box of chocolates so you  use two (of your three entries) and enter 1S & 2S in the chocolate category. (Upping your chances for winning that item)  You might use your 3S entry for a different item. 



**PLEASE NOTE: IF YOU DO NOT WRITE "YOUR NAME + a letter for the day you are shopping", YOU WILL NOT WIN. PLEASE INCLUDE YOUR FIRST AND LAST NAME IN EACH ENTRY**

https://docs.google.com/forms/d/e/1FAIpQLSc_HFQVjNsdsHJScx8xySB1q7WJVXdGjDxfqhUe5igoKAHnRQ/viewform

Urgent: Help Needed this morning at PCS

 We need more people to sign up to help on Monday! We need two floaters from 9-12am today at PCS (a floater is just someone who shows up available to help where needed. You don’t necessarily need to be able to lift a lot, you will be stocking shelves and refrigerators, repacking snacks, getting shelves ready to shop, etc. ) Thanks!


https://www.signupgenius.com/go/70A054EA8A72EA2F58-57069307-volunteer#/

Friday, May 30, 2025

Driving Shifts, Permanent Positions, and Extra Hands are Needed

PCS Gleaners, 

Were asking for help filling a permanent position:

-**Filled by Heather B.**Filling Adoptee boxes, Fridays 12-1 PM. We're looking for someone to fill this position weekly because it is very important this gets done every Friday. There can be some flexibility in that time. We want to extend this position to any adoptee that would want to help homebound adoptees. Simplified Instructions: Fill around 20 banana boxes with non-perishibles.

Were looking for temporary coverage for two driving shifts: 

 - **Filled by Chris B.**Temporary coverage for Driver For Walmart, Trader Joes, Safeway and Natural Grocers and intermittant LBFS Warehouse Friday 7:30 -11:30 from June 6th to June 28th. Jaime and Larry, the permanent drivers will be back after Larry recovers from hip surgery tentatively June 28th. LBFS pickups have been intermittent (they haven't occurred in the last two weeks) but can take until 2 PM. We can also look for another driver for the LBFS portion if there is a schedule conflict.

- Friday Insomnia pickups need covered these dates: June 9th , July 14 , July 21, August 4 and August 11. Instructons: Go to Insomnia Cookies on Monroe Ave in Corvallis between 12 and 1PM (Friday). Bring two black crates. The manager brings 2 containers of cookies that you'll take out to your personal vehicle to transfer them to black crates and then give their containers back.  Bring the cookies into PCS and put them inside the walk-in freezer on the left side in the front racks nearest the door. No paperwork needed.

Were needing extra hands in a couple weeks: 

- OSU Move Out Donations sometime between June 13th – June 17th . We're asking to wrangle a group of people (3-5) who can lift 40+lbs.  OSU will be in communication with Jodie S. and they will let us know when and where help will be needed. Let Anna know if you are available during this time to help.


Email Anna at gleaners.volunteer@philomathcommunityservices.org, text or call at 541-600-7451 if you can cover these shifts or have any questions. 


Thursday, May 29, 2025

Urgent: Five shifts need coverage tomorrow, Friday

Hey PCS Gleaners we need hands tomorrow, Friday. We have 5 shifts that need to be covered 


1. Store pick-up helper Must be able to lift 40# Meet at Trader Joes (One Shift) 9:30 AM

2. Stocking shelves, helping out ( One Shift) 11-1

3. Fill Adoptee Boxes at PCS ( One Shift) 12-1. 

4. Unloading Warehouse Pickup/Site Help 12:30-2

5. Unloading Warehouse Pickup/Site Help 12:30-2


Sign up here: 

https://www.signupgenius.com/go/70A054EA8A72EA2F58-57069307-volunteer#/


If you have any questions about any of these shifts, feel free to call or text Anna, Volunteer Coordinator at 541 600 7451

Shopping Sign up for May 31st and June 2nd

  

Saturday list -    

  •     Saturday - Please text Jenni M if you need a spot after 6pm Friday
Monday List -
  • Monday - Please text Michelle Finley if you need a spot after 6pm Sunday



Sign up rule: If your time slot is full, please sign up for a later time slot in the day and add a NOTE that says (time slot full). You can also sign up for cleanup shift if the space is open. If all the slots are full after (and cleanup is full), then you can contact Jennie M for Saturday or Michelle Finley for Monday to get a slot prior to your name slot. We try hard to keep folks in their last name slot for fairness. Also, we do sometimes have to add slots before the shop time or double up in order to make sure every family has an opportunity to shop.

Failure to follow these directions may result in  your name being taken off and you will need to re-schedule. Please keep your personal calendar open for shopping and do not plan events around shopping time if you plan to shop and ask for us to re-schedule you. There are 2 opportunities (days) for you to shop. There are times for many reason we may ask to move you. Please be mindful we are coordinating over 150 families and just over 450 individuals. 

There are also slots for our volunteers to shop mid shopping to make the day smoother and allow for our volunteers to shop the same day. Some of the names will NOT be in the correct space because they are volunteering and pre-scheduled weekly for the slot. If you have suggestions to make this program better, we welcome them. 

Please be mindful that you click the proper day below-I made the title link easier (Click the day of the week to get to the sign up).  Please be mindful of signing up that you will actually shop. If you shop on Saturday and skip, do not call with notice, etc you will not be allowed to shop on Monday. 

Lastly, Please remember that there it is imperative to keep the shopping schedule accurate, we need shoppers to get through the shopping line without having side conversations. This is to keep the check-ins on-time and the carts in constant rotation.   

Wednesday, May 28, 2025

Message from Jules, Program Coordinator

Hey y’all,

My left leg barely works. I retore the meniscus. I need help this afternoon and tomorrow desperately.  

Here’s the future:

If people don’t start filling the on site help slots, we’re going to reduce the distributions to bread, veggies, and deli stuff only.  

This can’t go on, we can’t stock snacks, canned goods, meats etc. Legitimate adoptees will always be cared for.  

But, There are plenty of people including some able bodied adoptees (those of you already stepping up, thank you so much. You’re amazing), that can accomplish light tasks, sit at a desk, make phone calls.  If you can take a few cans off a shelf, you can put a few cans on a shelf!

There are way too many folk taking advantage of the system. I guarantee that things are going to change if people don’t sign up.  

Those of you not helping or barely helping will be responsible to everyone for the changes and the changes won’t be pleasant.  There is no excuse for expecting the few to do the jobs that require many.  Those of us doing your share have had enough.  You know who you are and guess what, So do we!  We’re studying the members list and their volunteer contributions. Abusing the core group of reliable hard working folks will not stand! The dead limbs need to and will come off the tree.  Count on it! Sign up to be a part of one of the teams on the wheel,

(See freezer walk in door)!

They all require phone help, paperwork help, computer help, planning and organization help. Not everyone has to lift 40 # boxes.  I guarantee that if people join those teams, we can reduce the monthly hourly requirement for everyone.


How important is your weekly food from Gleaner’s?


Think about it.


- Jules Fredrikson

Volunteer Opportunities Week 05/30/25 - 06/05/25

 Reminders:

 1. You are limited to 2 check in or out shifts per month.

2. You are not allowed to sign up for check in / out back to back.

3. Everyone must sign up to volunteer via the sign up genius unless pre-authorized by the Volunteer Coordinator, Anna (541-600-7451 or gleaners.volunteer@philomathcommunityservices.org) OR, Jennie on Saturday and Michelle on Monday.

4. Volunteers need to be on time or 5 minutes early. If you can't show up on time, please find another time to volunteer. Other volunteers have a schedule and we count on everyone being on time to keep the day moving.


https://www.signupgenius.com/go/70A054EA8A72EA2F58-57069307-volunteer#/

Thursday, May 22, 2025

Message From Program Coordinator, Jules

Hi y’all,

This next week is going to be crazy.  

1. We need a back up driver for this Monday (5/26 Winco + Safeway in the van at PCS at 9 AM).

2. We need a back up driver for next Friday (5/30 Walmart, Trader Joe's + Safeway 53rd in the van at PCS at 7:15 AM).

3. We need a back up driver for next Friday (5/30 Market of Choice in the van at PCS 1 PM)

4. Also, this Monday we are need of a closer to cover Sandra G. (2-5PM)

(Please contact Jules if you can cover any of these super important shifts.)


That’s not to mention all the other spots that are constantly empty.  

Also this Thursday I am picking up a load from Salem with stuff we normally don’t get.  I will need help in the afternoon unloading the van.  There will be some heavy items and I still can’t lift much.  The doc says my neck has not yet fused!  

Please be aware that regardless of your hours I will be alone a lot over the next two weeks. Jen will be gone also. I’m banking on everyone to step up. Esp if you got an email re your hours.  If we can’t pick up food and put food away we can’t distribute food. Everyone can help somehow. Please.

Jules F

Program Coordinator

PCS Gleaners

Shopping Sign up for May 24th and 26th

 

Saturday list -    

  •     Saturday - Please text Jenni M if you need a spot after 6pm Friday
Monday List -
  • Monday - Please text Michelle Finley if you need a spot after 6pm Sunday



Sign up rule: If your time slot is full, please sign up for a later time slot in the day and add a NOTE that says (time slot full). You can also sign up for cleanup shift if the space is open. If all the slots are full after (and cleanup is full), then you can contact Jennie M for Saturday or Michelle Finley for Monday to get a slot prior to your name slot. We try hard to keep folks in their last name slot for fairness. Also, we do sometimes have to add slots before the shop time or double up in order to make sure every family has an opportunity to shop.

Failure to follow these directions may result in  your name being taken off and you will need to re-schedule. Please keep your personal calendar open for shopping and do not plan events around shopping time if you plan to shop and ask for us to re-schedule you. There are 2 opportunities (days) for you to shop. There are times for many reason we may ask to move you. Please be mindful we are coordinating over 150 families and just over 450 individuals. 

There are also slots for our volunteers to shop mid shopping to make the day smoother and allow for our volunteers to shop the same day. Some of the names will NOT be in the correct space because they are volunteering and pre-scheduled weekly for the slot. If you have suggestions to make this program better, we welcome them. 

Please be mindful that you click the proper day below-I made the title link easier (Click the day of the week to get to the sign up).  Please be mindful of signing up that you will actually shop. If you shop on Saturday and skip, do not call with notice, etc you will not be allowed to shop on Monday. 

Lastly, Please remember that there it is imperative to keep the shopping schedule accurate, we need shoppers to get through the shopping line without having side conversations. This is to keep the check-ins on-time and the carts in constant rotation.   

Wednesday, May 21, 2025

Volunteer Opportunities Week 05/22/25 - 05/29/25

Reminders:

 1. You are limited to 2 check in or out shifts per month.

2. You are not allowed to sign up for check in / out back to back.

3. Everyone must sign up to volunteer via the sign up genius unless pre-authorized by the Volunteer Coordinator, Anna (541-600-7451 or gleaners.volunteer@philomathcommunityservices.org) OR, Jennie on Saturday and Michelle on Monday.

4. Volunteers need to be on time or 5 minutes early. If you can't show up on time, please find another time to volunteer. Other volunteers have a schedule and we count on everyone being on time to keep the day moving.


 https://www.signupgenius.com/go/70A054EA8A72EA2F58-56999150-volunteer#/

Monday, May 19, 2025

Urgent: 5 Shifts need covered for distribution, today!

 Lots of help needed today! Five shifts we need covered:

1. dishwasher 9-12

2. two floaters 9-12

3. check out person from 1-3,

4.clean up 4-5pm.

 If you can only help for part of the dishwasher or floater positions that’s fine too text Michelle Finley and let her know when you will be there. 503-434-7602.

https://m.signupgenius.com/#!/showSignUp/70A054EA8A72EA2F58-56858727-volunteer

Friday, May 16, 2025

Urgent: Two Shifts Need Covered, Saturday

PCS Gleaners, 

Tomorrow we have two shifts that need covered :

1. Check-out (Shop at 1:35) 2:00 - 4:00 PM
2. Clean-up (No Shop Slot) 3:45- 4:45 PM

Sign up below:

Urgent: Help Needed at PCS Today, 1PM

PCS Gleaners, 

 We need THREE helpers from 1:00-3:00 today.  Today is the first of the future pick ups for Market of Choice.  Jules will need help unloading the warehouse order and Market of Choice.



Sign up here: https://www.signupgenius.com/go/70A054EA8A72EA2F58-56858727-volunteer#/

Thursday, May 15, 2025

Message from Jules, Program Coordinator

A message from our Program Coordinator, Jules Fredrikson:

Susan James (LBFS Coordinator) called to clarify that neither she or LBFS has the control over how many or which days we have distributions.  That is solely up to Philomath Gleaner’s participants.  So, at this juncture nothing is changing.

However,  if we don’t get adequate help and people don’t sign up to help with pick ups, distribution, washing dishes, opening and closing,  etc., I don’t see how we can continue. Just a side note, LBFS will never force us to go to a single distribution day.  That is solely up to Gleaner’s.  But all things being equal, if members don’t start signing up to work, (Gleaner’s is a community of helpers to obtain the food we receive) we, the leadership team and advisory team will probably cut it down to a single distribution day.  We have a core group of volunteers that work faithfully, and reliably but there are not enough other people filling the sign up necessary work slots.  We cannot in any way shape or form function as it is right now.  If we back down to one day a week, the folks that are abusing the system  need to realize it is not the core, hard working folks to blame.  Unfortunately every member suffers the consequences for the negligence of other members.  Change isn’t always easy but If every household pulls their weight and if people sign up for the divisions on the wheel, (the drawing on the door of the freezer) we can reduce the hours required.  If you don’t want to help make Gleaner’s successful and a group we’re proud of, perhaps the Food Pantry would be for you, a better fit. 

Neither Jennie or I will kill ourselves for y’all.  That’s not our job.  If you think we signed up to do all the work, you’re mistaken.  We’re analyzing every Gleaner household’s contribution.  This can be a fun place to get groceries and see friends.  We can be an awesome group.  But if members continue to ignore their contribution hours, they will be the ones forcing negative changes like going to one day a week.


Shopping Sign Up for May 17th and 19th

 

Saturday list -    

  •     Saturday - Please text Jenni M if you need a spot after 6pm Friday
Monday List -
  • Monday - Please text Michelle Finley if you need a spot after 6pm Sunday



Sign up rule: If your time slot is full, please sign up for a later time slot in the day and add a NOTE that says (time slot full). You can also sign up for cleanup shift if the space is open. If all the slots are full after (and cleanup is full), then you can contact Jennie M for Saturday or Michelle Finley for Monday to get a slot prior to your name slot. We try hard to keep folks in their last name slot for fairness. Also, we do sometimes have to add slots before the shop time or double up in order to make sure every family has an opportunity to shop.

Failure to follow these directions may result in  your name being taken off and you will need to re-schedule. Please keep your personal calendar open for shopping and do not plan events around shopping time if you plan to shop and ask for us to re-schedule you. There are 2 opportunities (days) for you to shop. There are times for many reason we may ask to move you. Please be mindful we are coordinating over 150 families and just over 450 individuals. 

There are also slots for our volunteers to shop mid shopping to make the day smoother and allow for our volunteers to shop the same day. Some of the names will NOT be in the correct space because they are volunteering and pre-scheduled weekly for the slot. If you have suggestions to make this program better, we welcome them. 

Please be mindful that you click the proper day below-I made the title link easier (Click the day of the week to get to the sign up).  Please be mindful of signing up that you will actually shop. If you shop on Saturday and skip, do not call with notice, etc you will not be allowed to shop on Monday. 

Lastly, Please remember that there it is imperative to keep the shopping schedule accurate, we need shoppers to get through the shopping line without having side conversations. This is to keep the check-ins on-time and the carts in constant rotation.   

Wednesday, May 14, 2025

Volunteer Opportunities Week 05/16/25 - 05/22/25

Reminders:

 1. You are limited to 2 check in or out shifts per month.

2. You are not allowed to sign up for check in / out back to back.

3. Everyone must sign up to volunteer via the sign up genius unless pre-authorized by the Volunteer Coordinator, Anna (541-600-7451 or gleaners.volunteer@philomathcommunityservices.org) OR, Jennie on Saturday and Michelle on Monday.

4. Volunteers need to be on time or 5 minutes early. If you can't show up on time, please find another time to volunteer. Other volunteers have a schedule and we count on everyone being on time to keep the day moving.

 

https://www.signupgenius.com/go/70A054EA8A72EA2F58-56858727-volunteer#/

Thursday, May 8, 2025

Urgent: Shifts need coverage tomorrow, Friday

Attention all Gleaners, 

We have five total shifts that need to be covered tomorrow, Friday. 
  • 2 Shifts- Stocking shelves, helping out 11:00am-1:00pm
  • 3 Shifts- Stocking shelves, helping out 1:00-2:00
Sign up here:
https://www.signupgenius.com/go/70A054EA8A72EA2F58-56749991-volunteer#/


Shopping sign up for May 10th and 12th

 

Saturday list -    

  •     Saturday - Please text Jenni M if you need a spot after 6pm Friday
Monday List -
  • Monday - Please text Michelle Finley if you need a spot after 6pm Sunday



Sign up rule: If your time slot is full, please sign up for a later time slot in the day and add a NOTE that says (time slot full). You can also sign up for cleanup shift if the space is open. If all the slots are full after (and cleanup is full), then you can contact Jennie M for Saturday or Michelle Finley for Monday to get a slot prior to your name slot. We try hard to keep folks in their last name slot for fairness. Also, we do sometimes have to add slots before the shop time or double up in order to make sure every family has an opportunity to shop.

Failure to follow these directions may result in  your name being taken off and you will need to re-schedule. Please keep your personal calendar open for shopping and do not plan events around shopping time if you plan to shop and ask for us to re-schedule you. There are 2 opportunities (days) for you to shop. There are times for many reason we may ask to move you. Please be mindful we are coordinating over 150 families and just over 450 individuals. 

There are also slots for our volunteers to shop mid shopping to make the day smoother and allow for our volunteers to shop the same day. Some of the names will NOT be in the correct space because they are volunteering and pre-scheduled weekly for the slot. If you have suggestions to make this program better, we welcome them. 

Please be mindful that you click the proper day below-I made the title link easier (Click the day of the week to get to the sign up).  Please be mindful of signing up that you will actually shop. If you shop on Saturday and skip, do not call with notice, etc you will not be allowed to shop on Monday. 

Lastly, Please remember that there it is imperative to keep the shopping schedule accurate, we need shoppers to get through the shopping line without having side conversations. This is to keep the check-ins on-time and the carts in constant rotation.   

Wednesday, May 7, 2025

Meeting Minutes from May 4th, 2025

Meeting Minutes 

Meeting Date: 05/04/2025 

Start Time:  2:15 PM

Location: Marys River Park 

Jules Fredrikson (Gleaner Coordinator) opened the meeting.


Sharon Thornberry (PCS Executive Director) 

  • introduced herself, her qualifications, past work history, history of PCS program. 
  • Sharon makes sure the five programs at PCS run smoothly.
  •  Gleaners is one of five programs at PCS.
  •  PCS is a 501 C3 Non-profit organization. PCS Gleaners is not its own 501 C3. PCS Gleaners are the only gleaning group in this area that doesn't run their own 501 C3. 
  • Explantation of origin of the program - Wood program 
  • Discusses policies & procedures
    • Policies and procedures need to be approved by the board. The last policies and procedures that was put together one year ago were not approved. Need to deal with new process for approvals.
  • Applications 
  • Explanation of the self sufficiency program that Gleaners is, member participation is not a requirement ( e.g. Adoptees)
  • Rules are enforced by two partner agencies and their agreements with PCS
    • Linn-Benton Food Share 
    • Fresh Alliance (grocery store establishments and Target)
  • Drivers are technically double insured- Fresh Alliance has a drivers policy and also driving on behalf of PCS driver policy as long as the driver has insurance a Drivers License on file.  
  • PCS Driver Policy Explanation **Requirements for drivers.**
  • Drivers must participate in getting ServeSafe and Food Handlers certifications with the newly changed rules. 
  • New food safety policies- meat packaging broken = trash, dented cans cannot be circulated.
  • Rules from partner agencies must be followed or we could lose the PCS Gleaners program. 
  • Sharon asked for all members to come ask questions- Come to office in SE corner of the building inside Junes Kids Closet or email her directly at director@philomathcommunityservices.org
  • Jules mentioned if issues arise that there is no recourse of contacting Sharon. 
  • Elections- Board has approved Jules to Program Coordinator and Jennie Mikkelsen to Co-Coordinator. Rules currently do not show information for interim elections. As a group, gleaners must re-write policy & procedures and vote on them to keep it fair. Online elections have been harder as it hasn't been accessible to everyone/ harder to not be exclusive. Jan/ Feb may be more appropriate for an election. 
  • Treasurer solely for the Gleaners cannot exist-  all funds and fund info go through the PCS Treasurer- Board appointed.
    • Gleaners cost over $11,000 in 2024
    • allocation of Gleaners fund information needs to be redirected to the PCS OneDrive. (Ann Morgan voiced concerns of program needing audit)
    • No authority to a Gleaners appointed treasure anymore
  • Sharon explains there was money found in the desk from 2023. Need to assure information is secure. Addressed how long info is kept. This is a liability of information. The less private information we keep the better for the safety of our members. 
  • Because our Gleaners program is part of PCS, we have privileges such as the van and building (walk ins, bathrooms, office space, electricity, water etc.)
  • Explained need for a Co-Coordinator
Karen Canan aka Morgan (Gleaners Member)
  • Spoke about her appreciations for what the building offers 
  • Shared her hopes that people do not talk ill of the program or past leaderships. 
Jules Fredrikson and Jennie Mikkelsen 
  • Presented their ideas for structuring the program for the future because the needs are not being met with the 8 hours per Gleaner member requirement.
  • Breaking the load down into teams so we can analyze the program more efficiently. 
  • "Wheel of Change" - a non-hierarchal division of work.
    • Teams include: Admin, Inventory, Sign-Ups, Training, Adoptees, Fundraising, Site Conditions, Dispute Resolution
  • Discussed the opportunity for Adoptees to come and help with the volunteer load.
  • Looking to put together a list of members who live close and that could come in a pinch. 
  • Communication is a struggle and we're actively looking for ideas to get the group more communicative. 
  • Jennie will be out of town for three weeks. Needing to fill her position during that time. 
Susan James (LBFS)
  • Our Gleaning group was asked by LBFS to shop only one day per week.
    • Our gleaning group is the only group in this region with two shopping days. 
    • This would help to maximize the amount we can distribute with deliveries allowed. This would allow our pickups to be more efficient.
    • Susan James is trying to make it a fair system. 
    • Many concerns were addressed about what day would we move to and there were no answers. 

Volunteer Opportunities Week 05/09/25 - 05/15/25

Reminders:

 1. You are limited to 2 check in or out shifts per month.

2. You are not allowed to sign up for check in / out back to back.

3. Everyone must sign up to volunteer via the sign up genius unless pre-authorized by the Volunteer Coordinator, Anna (541-600-7451 or gleaners.volunteer@philomathcommunityservices.org) OR, Jennie on Saturday and Michelle on Monday.

4. Volunteers need to be on time or 5 minutes early. If you can't show up on time, please find another time to volunteer. Other volunteers have a schedule and we count on everyone being on time to keep the day moving.

 

https://www.signupgenius.com/go/70A054EA8A72EA2F58-56749991-volunteer#/


Monday, May 5, 2025

Attention: Saturday Shoppers!

 Saturday shoppers -

 If you were signed up to shop Saturday and are able to shop today instead, you are welcome to do so. If you were unable to sign up for a time slot please show up sometime within your last name time slot

G-N   12:00-1:10 

0-Z 1:15-2:45

A-F 2:50-4:00

 Please show up throughout that time and not just at the beginning.  If you cannot show up during your last name time slot you may come later. When you show up come to the check in and let us know you are there and that you are from the Saturday list.

 You will need to wait, but that way we will be able to get you in as close to the order you come as possible, while fitting in with those already signed up. 

We will be having our MONDAY shoppers shop as close as possible to their original time slot and will fit you in as we can.


Monday shoppers: 

As I said, we will fit you in as close to your original time as possible, but we will have a LOT of shoppers today so please be patient with us!   We need patience and kindness from everyone today. Also, we have limited carts so please be mindful and try to shop and unload as quickly as possible. We will stay open later to get everyone to shop if needed but you MUST arrive before 4:00 to be able to shop. 

Clean up helpers are much needed! Please stay (or come back) to help clean up if at all possible. 


 Thank you all for your understanding! 


-Michelle F (Monday Lead)