Shopping signup for February 1st and 3rd

  **Reminder: No one is allowed to shop more than 10 minutes before the agreed upon shopping time. If there is any question about this, contact whoever is oversees distribution on your shopping day.****

Saturday list -

• Saturday - Please text Jenni M if you need a spot after 9pm Friday

Monday List -

• Monday - Please text Michelle Finley if you need a spot after 9pm Sunday

Sign up rule: If your time slot is full, please sign up for a later time slot in the day and add a NOTE that says (time slot full). You can also sign up for cleanup shift if the space is open. If all the slots are full after (and cleanup is full), then you can contact Patty for Saturday or Michelle Finley for Monday to get a slot prior to your name slot. We try hard to keep folks in their last name slot for fairness. Also, we do sometimes have to add slots before the shop time or double up in order to make sure every family has an opportunity to shop.

Failure to follow these directions may result in  your name being taken off and you will need to re-schedule. Please keep your personal calendar open for shopping and do not plan events around shopping time if you plan to shop and ask for us to re-schedule you. There are 2 opportunities (days) for you to shop. There are times for many reason Patty and I may ask to move you. Please be mindful we are coordinating over 150 families and just over 450 individuals. 

There are also slots for our volunteers to shop mid shopping to make the day smoother and allow for our volunteers to shop the same day. Some of the names will NOT be in the correct space because they are volunteering and pre-scheduled weekly for the slot. If you have suggestions to make this program better, we welcome them. 

Please be mindful that you click the proper day below-I made the title link easier (Click the day of the week to get to the sign up).  Please be mindful of signing up that you will actually shop. If you shop on Saturday and skip, do not call with notice, etc you will not be allowed to shop on Monday. 

Lastly, Please remember that there it is imperative to keep the shopping schedule accurate, we need shoppers to get through the shopping line without having side conversations. This is to keep the check-ins on-time and the carts in constant rotation. If you want to have conversations with the friendly members, we ask you refrain until the cart is returned.**

Urgent: PCS Van Driver Needed Starting Next Saturday (2/8)

 Hello all, 

It has come to my attention that we are in need of a driver for our very important Saturday donation pickups. STARTING 2/8 If you are able to drive the van and have availability on Saturday mornings, we need you!

Please contact Lingy (458)266-7826 if this is something that interests you. 

Anna

Volunteer Coordinator

Volunteer Opportunities Week 1/31/25 - 02/6/25

 

Volunteer Opportunities Week 1/31/25 - 02/6/25

  REMINDERS: 

1. You are limited to 2 check in or out shifts per month.

2. You are not allowed to sign up for check in / out back to back.

3. Everyone must sign up to volunteer via the sign up genius unless pre-authorized by the Volunteer Coordinator, Anna (541-600-7451 or gleaners.volunteer@philomathcommunityservices.org) OR, Patty on Saturday and Alicia on Monday.

4. Volunteers need to be on time or 5 minutes early. If you can't show up on time, please find another time to volunteer. Other volunteers have a schedule and we count on everyone being on time to keep the day moving.

https://www.signupgenius.com/go/70A054EA8A72EA2F58-54663038-volunteer#/

PCS Gleaners receiving flag from Senator

 Hello,

   Our gleaner group is receiving a flag from Senator Merkely on Saturday.  All Gleaners are invited to the town hall and to watch!  

What:  Senator Merkley will be hosting his annual Benton County Town Hall 

When: Saturday, February 1st, 3:00 pm

Where: Philomath High School’s Auditorium 

At the start of every Town Hall, the Senator highlights an organization that does critical work in the community and presents them with a flag that has been flown over the United States Capitol. He then gives the organization or individual an opportunity to say a few words about the work your organization does. 

  Gleaners are invited to come and watch the flag presentation, and stay for the Town Hall if desired. 

Civil Rights & Serve Safe Test (Free)

 Dear Members, 

We are starting a new year and we have 2 things we would like for members to do this month. 

1. The civil rights video is REQUIRED! In fact, if you don't listen to the video and put in that you have completed it, you will not be allowed into the drawings on 2/1/25 until you have completed this. This is worth .5 volunteer hours. 

This is a new year, so even if you watched this video in December of 2024, it is required in the 2025 year so please watch again. 

2.We would like as many gleaners as we can to take the ServeSafe test. This is a free test and is graded by Linn Benton Food Share. This is worth an hour of volunteer time for members. This is NOT required but if you are working with food, we would love for you to have this. Anyone who does store pickups, is in charge for a day or a few hours is REQUIRED to have this or their food handlers card.  This is worth 1 hour of volunteer time

1. Civil Right Video (approximately 22 minutes)  

https://www.youtube.com/watch?v=rv1caqODzzA&t=6s 

Once you have completed this video, please go to the linked page below and fill out the form that you have completed this task! 

CLICK HERE TO SIGN that you watched the video

2. ServeSafe Exam

We would really like for many of our members to be serve safe certified. If you have your food handlers card, we would love 

a copy of that for our records. 

Click here for link to Video

Follow the instructions below with putting in the Oregon Food Bank and the video key and watch the video. 

Instructions for accessing the ServSafe Food for Food Banking Video

1. Go to : https://www.youtube.com/watch?v=usU3aiVKtS4&t=3s

2.  You will now print out the next part (the test) - or ask Michelle Reeves (Secretary) can print for you. 

Please make sure to put your name at the top as you would like your name put on the certificate

Print the test here if you have a printer at home: Click this link, then click the download OR printer icon in the upper right corner

The ServSafe for Food Banking test is self-administered. You can take this on your time. 

After this is done, you can scan it or bring it to Patty or Alicia and they will send it to our Linn Benton Gleaner Coordinator who

will do the grading and provide a certificate for all who pass. 

P.S.  The Non-Discrimination Statement was updated in 2022 (see below)

 

In accordance with federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, this institution is prohibited from discriminating on the basis of race, color, national origin, sex (including gender identity and sexual orientation), disability, age, or reprisal or retaliation for prior civil rights activity.

Program information may be made available in languages other than English. Persons with disabilities who require alternative means of communication to obtain program information (e.g., Braille, large print, audiotape, American Sign Language), should contact the responsible state or local agency that administers the program or USDA’s TARGET Center at (202) 720-2600 (voice and TTY) or contact USDA through the Federal Relay Service at (800) 877-8339.

 

To file a program discrimination complaint, a Complainant should complete a Form AD-3027, USDA Program Discrimination Complaint Form which can be obtained online at: https://www.usda.gov/sites/default/files/documents/USDA-OASCR%20P-Complaint-Form-0508-0002-508-11-28-17Fax2Mail.pdf, from any USDA office, by calling (866) 632-9992, or by writing a letter addressed to USDA. The letter must contain the complainant’s name, address, telephone number, and a written description of the alleged discriminatory action in sufficient detail to inform the Assistant Secretary for Civil Rights (ASCR) about the nature and date of an alleged civil rights violation. The completed AD-3027 form or letter must be submitted to USDA by:

mail:

U.S. Department of Agriculture

Office of the Assistant Secretary for Civil Rights

1400 Independence Avenue, SW

Washington, D.C. 20250-9410; or

fax:

(833) 256-1665 or (202) 690-7442; or

email:

Program.Intake@usda.gov

 

This institution is an equal opportunity provider.

Monday help needed for distribution

WE NEED YOU! Tomorrow, at PCS. There are six volunteer shifts that need coverage that are critical for distribution/shopping. This is a great chance to get in the hours needed before the end of the month.

1. 8:30-10:30-Help Charlotte w/ Winco and Dollar General Donation. Meet at PCS 
2. 9:00-12:00- Dishwasher 
3. 9:00- 12:00 Floater
4. 9:00- 12:00 Floater 
5. 3:00-5:00- Check-in and Clean up (Shop at 2:25)
6. 4:00-5:00- Clean up only

https://www.signupgenius.com/go/70A054EA8A72EA2F58-54530424-volunteer#/

Big Help Needed Friday and Saturday

 Friday Help Needed:
1. 7:30 AM- 11:30 AM - Store Helper with Charlotte -Meet at PCS. Must be able to lift 40#
2. 9:30 AM-10:30 - Meet at Trader Joes to help driver with the donation pick-up Must be able to lift 40#
3.10:30 AM- 11:30 PM - pick up at Dollar General (must use personal vehicle)
4. 1PM-2PM - Unloading Product at PCS
5. 1PM-2PM - Unloading Product at PCS

Saturday Help Needed:
1. 12:00- 2:00 PM - Check-out (Shop at 2:20PM)
2. 3:45 PM - 4:45 PM - Clean up (No Shop) 

https://www.signupgenius.com/go/70A054EA8A72EA2F58-54530424-volunteer#/

Shopping signup for January 25th and 27th

 **Reminder: No one is allowed to shop more than 10 minutes before the agreed upon shopping time. If there is any question about this, contact whoever is oversees distribution on your shopping day.****

Saturday list -

• Saturday - Please text Patty if you need a spot after 9pm Friday

Monday List -

• Monday - Please text Michelle Finley if you need a spot after 9pm Sunday

Sign up rule: If your time slot is full, please sign up for a later time slot in the day and add a NOTE that says (time slot full). You can also sign up for cleanup shift if the space is open. If all the slots are full after (and cleanup is full), then you can contact Patty for Saturday or Michelle Finley for Monday to get a slot prior to your name slot. We try hard to keep folks in their last name slot for fairness. Also, we do sometimes have to add slots before the shop time or double up in order to make sure every family has an opportunity to shop.

Failure to follow these directions may result in  your name being taken off and you will need to re-schedule. Please keep your personal calendar open for shopping and do not plan events around shopping time if you plan to shop and ask for us to re-schedule you. There are 2 opportunities (days) for you to shop. There are times for many reason Patty and I may ask to move you. Please be mindful we are coordinating over 150 families and just over 450 individuals. 

There are also slots for our volunteers to shop mid shopping to make the day smoother and allow for our volunteers to shop the same day. Some of the names will NOT be in the correct space because they are volunteering and pre-scheduled weekly for the slot. If you have suggestions to make this program better, we welcome them. 

Please be mindful that you click the proper day below-I made the title link easier (Click the day of the week to get to the sign up).  Please be mindful of signing up that you will actually shop. If you shop on Saturday and skip, do not call with notice, etc you will not be allowed to shop on Monday. 

Lastly, Please remember that there it is imperative to keep the shopping schedule accurate, we need shoppers to get through the shopping line without having side conversations. This is to keep the check-ins on-time and the carts in constant rotation. If you want to have conversations with the friendly members, we ask you refrain until the cart is returned.**

Volunteer Opportunities Week 1/24/25 - 01/30/25

 

Volunteer Opportunities Week 1/24/25 - 01/30/25

  REMINDERS: 

1. You are limited to 2 check in or out shifts per month.

2. You are not allowed to sign up for check in / out back to back.

3. Everyone must sign up to volunteer via the sign up genius unless pre-authorized by the Volunteer Coordinator, Anna (541-600-7451 or gleaners.volunteer@philomathcommunityservices.org) OR, Patty on Saturday and Alicia on Monday.

4. Volunteers need to be on time or 5 minutes early. If you can't show up on time, please find another time to volunteer. Other volunteers have a schedule and we count on everyone being on time to keep the day moving.

https://www.signupgenius.com/go/70A054EA8A72EA2F58-54530424-volunteer#/

Urgent: Monday Shifts need coverage on Signup Genius

 Michelle Finley, the Monday lead is asking for hands in coverage of the following five shifts for Monday distribution:

1. Dishwasher from 9- 12
2. Check-out person from 1-3  (shop at 3:15)
3. Checkin and cleanup person 3-5 (shop at 2:25)
4. & Two clean-up shifts

Please sign-up below:

https://www.signupgenius.com/go/70A054EA8A72EA2F58-54395580-volunteer#/ 

Rider needed for Safeway Pickups tomorrow morning

 Charlotte, our Monday Safeway driver needs a rider to go along with her tomorrow morning, leaving the site at 8:30 AM . This will be two Safeway pickups. 

Please text/call Lingy at (458)266-7826 if you can be a huge helping hand for Charlotte tomorrow morning. 

Super Urgent: Driver Needed For Dollar General Pickups

Our Delivery Driver who has done our Dollar General Pickups on Monday, Wednesday, and Friday is having a health emergency and we need to get her shifts covered immediately for the undetermined future.  We do have this covered tomorrow, Monday but we need someone to start this shift this Wednesday January 22.

This shift requires you to pick-up at 10:30 at the Dollar General here in Philomath. We will need you to start 10:00-11:00. This shift generally only takes 30 minutes, but we put in an hour to factor in the unknown. You will need to use your own vehicle for this donation pick-up. 

Shift:This is Monday, Wednesday, and Friday 

Where: Dollar General

When: 10-11AM (Pick-up at 10:30)

Who to contact: Lingy @ (458)266-7826

Shopping Signup for January 18th and 20th

 ***Reminder: No one is allowed to shop more than 10 minutes before the agreed upon shopping time. If there is any question about this, contact whoever is oversees distribution on your shopping day.****

Saturday list -

• Saturday - Please text Patty if you need a spot after 9pm Friday

Monday List -

• Monday - Please text Michelle Finley if you need a spot after 9pm Sunday

Sign up rule: If your time slot is full, please sign up for a later time slot in the day and add a NOTE that says (time slot full). You can also sign up for cleanup shift if the space is open. If all the slots are full after (and cleanup is full), then you can contact Patty for Saturday or Michelle Finley for Monday to get a slot prior to your name slot. We try hard to keep folks in their last name slot for fairness. Also, we do sometimes have to add slots before the shop time or double up in order to make sure every family has an opportunity to shop.

Failure to follow these directions may result in  your name being taken off and you will need to re-schedule. Please keep your personal calendar open for shopping and do not plan events around shopping time if you plan to shop and ask for us to re-schedule you. There are 2 opportunities (days) for you to shop. There are times for many reason Patty and I may ask to move you. Please be mindful we are coordinating over 150 families and just over 450 individuals. 

There are also slots for our volunteers to shop mid shopping to make the day smoother and allow for our volunteers to shop the same day. Some of the names will NOT be in the correct space because they are volunteering and pre-scheduled weekly for the slot. If you have suggestions to make this program better, we welcome them. 

Please be mindful that you click the proper day below-I made the title link easier (Click the day of the week to get to the sign up).  Please be mindful of signing up that you will actually shop. If you shop on Saturday and skip, do not call with notice, etc you will not be allowed to shop on Monday. 

Lastly, Please remember that there it is imperative to keep the shopping schedule accurate, we need shoppers to get through the shopping line without having side conversations. This is to keep the check-ins on-time and the carts in constant rotation. If you want to have conversations with the friendly members, we ask you refrain until the cart is returned.**

Volunteer Opportunities Week 1/17/25 - 01/23/25

 

Volunteer Opportunities Week 1/17/25 - 01/23/25

  REMINDERS: 

1. You are limited to 2 check in or out shifts per month.

2. You are not allowed to sign up for check in / out back to back.

3. Everyone must sign up to volunteer via the sign up genius unless pre-authorized by the Volunteer Coordinator, Anna (541-600-7451 or gleaners.volunteer@philomathcommunityservices.org) OR, Patty on Saturday and Alicia on Monday.

4. Volunteers need to be on time or 5 minutes early. If you can't show up on time, please find another time to volunteer. Other volunteers have a schedule and we count on everyone being on time to keep the day moving.

https://www.signupgenius.com/go/70A054EA8A72EA2F58-54395580-volunteer#/

UPDATE: Drawing ends on January 17th Friday @ 4pm

Update: Drawing ends on January 17th Friday @ 4pm    

**PLEASE NOTE: Instructions for signing up for items must be followed or drawing entry will be voided**

You MUST plan on shopping either January  18th(Saturday) or January 20 (Monday). We will not tell you if you won or not as that is a lot of emails, etc. If you are not in town or do not plan to be shopping, then do NOT sign up. Any items not picked up by Monday shopping will be put back into the drawing for the next drawing. We do not save items unless we forget your items or we miss it on our end.

If you sign up and skip shopping or don't let us know, you will not be able to enter into the next drawing.

You can enter for ONLY 3 items. 

Example:
First Last Name - 1S (Add day of week HERE "M for Monday or "S" for Saturday)
First Last Name - 2M (Add day of week HERE "M for Monday or "S" for Saturday)

First Last Name - 3M (Add day of week HERE "M for Monday or "S" for Saturday)

Adding the day of the week after your name will help us with sorting and "hopefully" save us some time. 

NEW!!! You may enter more than once for an item. Understand that you will only win one of the item, but you may put your "tickets" in the same drawing if desired.  

Example: You really want a box of chocolates so you  use two (of your three entries) and enter 1S & 2S in the chocolate category. (Upping your chances for winning that item)  You might use your 3S entry for a different item.

 https://docs.google.com/forms/d/e/1FAIpQLSeMchI2RkliYyZqSnws8EG9xK6at9fHxyWnay75AnCl-jmS4Q/viewform

Shopping sign up for January 11th and 13th

 

***Reminder: No one is allowed to shop more than 10 minutes before the agreed upon shopping time. If there is any question about this, contact whoever is oversees distribution on your shopping day.****

Saturday - Please text Patty if you need a spot after 9pm Friday

Saturday list -

Monday - Please text Michelle Finley if you need a spot after 9pm Sunday

Monday List -

Sign up rule: If your time slot is full, please sign up for a later time slot in the day and add a NOTE that says (time slot full). You can also sign up for cleanup shift if the space is open. If all the slots are full after (and cleanup is full), then you can contact Patty for Saturday or Michelle Finley for Monday to get a slot prior to your name slot. We try hard to keep folks in their last name slot for fairness. Also, we do sometimes have to add slots before the shop time or double up in order to make sure every family has an opportunity to shop.

Failure to follow these directions may result in  your name being taken off and you will need to re-schedule. Please keep your personal calendar open for shopping and do not plan events around shopping time if you plan to shop and ask for us to re-schedule you. There are 2 opportunities (days) for you to shop. There are times for many reason Patty and I may ask to move you. Please be mindful we are coordinating over 150 families and just over 450 individuals. 

There are also slots for our volunteers to shop mid shopping to make the day smoother and allow for our volunteers to shop the same day. Some of the names will NOT be in the correct space because they are volunteering and pre-scheduled weekly for the slot. If you have suggestions to make this program better, we welcome them. 

Please be mindful that you click the proper day below-I made the title link easier (Click the day of the week to get to the sign up).  Please be mindful of signing up that you will actually shop. If you shop on Saturday and skip, do not call with notice, etc you will not be allowed to shop on Monday. 

Lastly, Please remember that there it is imperative to keep the shopping schedule accurate, we need shoppers to get through the shopping line without having side conversations. This is to keep the check-ins on-time and the carts in constant rotation. If you want to have conversations with the friendly members, we ask you refrain until the cart is returned.**

Urgent: Help needed Friday, Saturday & Message from Program Manager

Help is needed now more than ever! We are finding gaps in our volunteer responsibilities. It is ever more important to get our shifts covered every week. Our donations combined with the volunteer support is an imperative combination to our programs success.

Lingy/Sunshine, our new Program Manager, has mentioned that the donations that we get will no longer be available to us if we do not show up for the donation pick-up. With that being said, our donations are in jeopardy if we continue to have difficulties with filling those positions. 

We have donation pick-up responsibilities tomorrow, Friday. The link posted below will take you to the Trader Joes pick-up. Meet at Trader Joes at 9:30 AM. 

Also, Patty, our Saturday Lead, has asked for help Saturday with the open Check-in and Check-out shifts.

I am so thankful for all of you and your dedication to the program. Let us start the year off on a strong foot so bring out a helping hand. 

https://www.signupgenius.com/go/70A054EA8A72EA2F58-54252713-volunteer#/

Volunteer Opportunities Week 1/10/25 - 01/16/25

 

Volunteer Opportunities Week 1/10/25 - 01/16/25

  REMINDERS: 

1. You are limited to 2 check in or out shifts per month.

2. You are not allowed to sign up for check in / out back to back.

3. Everyone must sign up to volunteer via the sign up genius unless pre-authorized by the Volunteer Coordinator, Anna (541-600-7451 or gleaners.volunteer@philomathcommunityservices.org) OR, Patty on Saturday and Alicia on Monday.

4. Volunteers need to be on time or 5 minutes early. If you can't show up on time, please find another time to volunteer. Other volunteers have a schedule and we count on everyone being on time to keep the day moving.

https://www.signupgenius.com/go/70A054EA8A72EA2F58-54252713-volunteer#/

Urgent: Help needed tomorrow, Monday

We are short 2 floater positions, a 1-3 checkout position (most needed) and cleanup people for tomorrow’s distribution.

Sign up here:

https://www.signupgenius.com/go/70A054EA8A72EA2F58-54181547-volunteer#/

Shopping sign up for January 4th & 6th

 

***Reminder: No one is allowed to shop more than 10 minutes before the agreed upon shopping time. If there is any question about this, contact whoever is oversees distribution on your shopping day.****

Saturday - Please text Patty if you need a spot after 9pm Friday

Saturday list -

Monday - Please text Alicia if you need a spot after 9pm Sunday

Monday List -

Sign up rule: If your time slot is full, please sign up for a later time slot in the day and add a NOTE that says (time slot full). You can also sign up for cleanup shift if the space is open. If all the slots are full after (and cleanup is full), then you can contact Patty for Saturday or Alicia for Monday to get a slot prior to your name slot. We try hard to keep folks in their last name slot for fairness. Also, we do sometimes have to add slots before the shop time or double up in order to make sure every family has an opportunity to shop.

Failure to follow these directions may result in  your name being taken off and you will need to re-schedule. Please keep your personal calendar open for shopping and do not plan events around shopping time if you plan to shop and ask for us to re-schedule you. There are 2 opportunities (days) for you to shop. There are times for many reason Patty and I may ask to move you. Please be mindful we are coordinating over 150 families and just over 450 individuals. 

There are also slots for our volunteers to shop mid shopping to make the day smoother and allow for our volunteers to shop the same day. Some of the names will NOT be in the correct space because they are volunteering and pre-scheduled weekly for the slot. If you have suggestions to make this program better, we welcome them. 

Please be mindful that you click the proper day below-I made the title link easier (Click the day of the week to get to the sign up).  Please be mindful of signing up that you will actually shop. If you shop on Saturday and skip, do not call with notice, etc you will not be allowed to shop on Monday. 

Lastly, Please remember that there it is imperative to keep the shopping schedule accurate, we need shoppers to get through the shopping line without having side conversations. This is to keep the check-ins on-time and the carts in constant rotation. If you want to have conversations with the friendly members, we ask you refrain until the cart is returned.**