Philomath Community Gleaners Monthly Meeting
February 15, 2022 @ 6:30pm via ZOOM & In person
Note: We may make a few additions but this is the general agenda.
Zoom link will be posted separate.
Welcome
Updates –
December Meeting Minutes were posted and approved via online vote (see photo) – Alicia
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Treasurer Report (s)–
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Grant information:
Current Grants:
Siletz Grant(food only) from 2021 ($2000) - $1626.53 remaining
Walmart Grant received 2021 – completely spent as of January 2021
Grants Working on:
Chambers Grant for canning lids and freezer bags
BCF grant for Transporation coverage and possibly plastic warehouse sheeting
Siletz Grant due March 1st – Do another $2,000 food request?
Monthly service report -
December NUMBERS
Total number of members- 287 (including children) Gleaner Households – 55 Adoptee households – 53 New households - 2 Volunteer hours recorded – 903
| Donated Miles – 1967 Wood glean hours – 0 Wood glean miles donated – none Wood gathered/gleaned – Wood Distributed –none
| Total pounds distributed to members: 34,575 Waste (Pallets, trash, Recycle) – 4496 Donation out – other community groups - 1540 other gleaning groups - 13721 Farm / animals - 3867 |
368 Shops for the Month, average pounds per family was 94# each trip. That is an average value of $ 156.90 per shopping trip at 1.67 per pound value
January NUMBERS
Total number of members- 316 (including children) Gleaner Households – 63 Adoptee households – 55 New households - 8 Volunteer hours recorded – 992
| Donated Miles – 2546 Wood glean hours – 0 Wood glean miles donated – none Wood gathered/gleaned – none Wood Distributed –none
| Total pounds distributed to members – 38,547 Waste (Pallets, trash, Recycle) – 3209 Donation out – other community groups - 4118 other gleaning groups – 9618 Farmer, Animals - 6511 |
442 Shops for the Month, average pounds per family was 87# each trip. That is an average value of $145.634 per shopping trip at 1.67 per pound value
Old Business
1000.00 Funds – most requested we purchases the rolling carts. We purchased 3 already for 389.00. They are $105.00 each plus shipping. With $611.00 remaining. Alicia purchased some small clear totes this week $23.94, current amount avail 586.06 as of October Meeting. We then purchased Totes at Bimart for 39.99, the garden cart for 94.00, 10 ten gallon totes to use at GTF for 103.92, an emergency air pump for 39.99, green tire fixer for 8.99, clamps for the nutcracker at 16.58 for a new remaining balance of 282.59 as of 12/14/2021. We voted in December that anything over the $500 for the red cart would be used form the Youngman Funds. The total was 541.23. So, as of 1/31/2022 we have 241.36 left with the Youngman funds to purchase our needs for the program.
New Business
Reminder : 2 hours must be done at the site location
Target – we need folks to sign up and help
Fundraising ideas – anyone have any ideas or suggestions
Hams for Easter (April 17th) – do we want to purchase them (they are not cheap!) for members, members to sign up.
Open Questions and Answers -- What's going well, what’s not?
Outreach Coordinator – Birthday Cards, Phone Calls, etc (Alicia to request a birthday list request for letters)
Job List on the blog:
Wednesday Pickup Helper
Pig Bin cleaning – Wednesday
Wash/Clean the Van – Monday afternoons
Friday – Help unload the Van
Wednesday – Help and clean the walk ins
Cardboard Recyling as needed
REMINDERS:
Gleaners need to sign up at least once for a cleanup shift
You are allowed to volunteer more than 4 hours per month.
Next monthly member meeting will be April 12, 2021
