Thursday help for Target needed

 Hello all,

We need 2 people to help on Thursday. 

1. someone to ride with Timmy all day 7:30 - 2:30? or when done for the Target pickup. After you do the target run, Timmy and helper will drive the truck and a vehicle to return the rental to OSU Campus. Then, Timmy can give a ride home to his helper or can come back to PCS for their vehicle. 

2. Someone to give Timmy and the helper a ride from PCS to the Motor Pool on the OSU Campus at 7:35 am. This is a quick helper person - will take about an hour. 

Please message Patty to sign up to help. 

Dishwasher needed Wednesday

 We still have dishes to wash and need someone tomorrow (Wednesday) 10-12 to come help do the dishes. First one to sign up gets the spot!

https://www.signupgenius.com/go/70A054EA8A72EA2F58-45760942-dishwasher

Friendly reminder: Kindness Matters

Just sending out a reminder about being kind to one another at all times. 

While shopping, if someone is taking a little longer to shop, please kindly ask them if you can go around. We can get backed up and it can get busy, please be patient with others, use kind words, and be of good spirit. 

We do try to get through in 6 minutes but it realistically is someone  new starts every 6 minutes. So even if that is 3 people shopping, that is 18 minutes. Let's not be a turtle or a road runner. The steady ones win the race.

If you are in a hurry, please ask if you can go around but also try to schedule your time to allow ample time to shop. 

We are a community of volunteers. We never know what struggle someone is having so be patient with others, show kindness and 

Laundry Detergent and Dryer sheets - Homemade

Some conversation today came up that we have not had laundry soap in a while. This is true. I have made my own before and it is really really easy to do. You can do a dry scoop kind or you can do a liquid kind. 

Here are a few links but just google it and find one you like: 

https://livesimply.me/homemade-liquid-laundry-soap-all-natural-detergent/

https://www.rockyhedgefarm.com/homemade-laundry-detergent-powder/

https://happymoneysaver.com/making-your-own-laundry-detergent-worth-the-cost/

In my search for this today, a post came up of homemade dryer sheets -- I was intrigued as this was new to me! 

https://happiestcamper.com/diy-homemade-dryer-sheets/

https://simplelifemom.com/homemade-dryer-sheets-and-fabric-softener/

Wednesday Pickup Helpers still needed

We still are in need of a helper for Wednesday pickup of Safeway and the Co-op. If you can be a weekly or bi-weekly pickup person (or team), PLEASE reach out to Patty. This would be a super super easy way to get your hours in for the month! 

Shopping Sign up for October 28th and 30th

Shopping Sign up for October 28th and 30th

Please be mindful that you click the proper day below-I made the title link easier (Click the day of the week to get to the sign up).  Please be mindful of signing up that you will actually shop. If you shop on Saturday and skip, do not call with notice, etc you will not be allowed to shop on Monday. Our membership is FULL and every shopping spot is important. 

SATURDAY-

Any changes after 9pm Friday night, please contact Patty. 

Patty - Coordinator 541-829-3980

MONDAY-

Any changes after 6pm on Sunday night, please text Alicia (Do not email as email isn't checked as frequent as text)

Alicia - Secretary 541-231-7127

Volunteer Opportunities Week 10/25/23 - 10/31/23

Membership household can only sign up for 2 desk volunteer (Check in/out) slots per month.  

As always, if you make any changes after 9pm the prior evening, you MUST text Patty (DO NOT EMAIL WHEN YOU CANCEL as we do not check email as often) (Tues - Sun volunteer shifts) or Alicia (Monday shifts) so we can get the spot filled. 

Please make sure to get our numbers in your phones: 

Patty - Coordinator 541-829-3980

gleaners@philomathcommunityservices.org

Alicia - Secretary 541-231-7127

gleaners.secretary@philomathcommunityservices.org

Garden Hours are at the bottom of the page. This is the LAST WEEK of the garden for the year. 

Remember, you can get 2 alternative hours per month (Child care for another gleaner so they can 

volunteer, bring in bottles to return for deposit 1/2 hour for each kitchen size bag, or volunteer in the garden. 

NEW MEMBERS: There is a sign  in and sign out sheet at the desk where we check out. You are responsible for writing down your 

hours on the sheet so that we can enter them in our data system. Please note that we don't keep track and we can't tell you how many

hours you have mid month. The best advice I have it to send yourself a text or email to track your own hours. And, make sure to 

write it down on the volunteer sheet. 

Garden is closed so you will see those hours have been taken off the volunteer sheet.

https://www.signupgenius.com/go/70A054EA8A72EA2F58-45504870-volunteer#/

Target Volunteers Needed 10/26/2023

We need helpers for Thursday donations. Sign up below: 

Note: we are asking for a 2 hour commitment for each shift. 

If you cancel or make changes after you sign up -- you MUST text Patty so we know to get the spot filled. 

https://www.signupgenius.com/go/70A054EA8A72EA2F58-45597440-target

DRAWING - Ends Oct 26th at 5pm

Please sign up by 5pm on October 26th.  You MUST plan on shopping either October 28th or 30th to pick up items. We will not tell you if you won or not as that is a lot of emails, etc. If you are not in town or do not plan to be shopping, then do NOT sign up. Any items not picked up by Monday shopping will be put back into the drawing for the next drawing. We do not save items unless we forget your items or we miss it on our end.

If you sign up and skip shopping or don't let us know, you will not be able to enter into the next drawing.

You can enter for 3 items. Please tell us your 1st, 2nd, 3rd choices.

Example:
First Last Name - 1
First Last Name - 2
First Last Name - 3

YOU MUST ENTER YOUR NAME - First and Last name as we have many members who have the same first name. If you put YES, I don't know who you are.

https://docs.google.com/forms/d/e/1FAIpQLSc8BLvH1shnPeutWIa4DaXy3xm9UcrqvV7n-JTzj42Zv7H0CQ/viewform

Theft Policy, request to members, lead crew link, etc. (Members please read this)

Please please please DO NOT take anything from the site without approval from Patty, Alicia, or a Lead Crew member. Even at that, you may want to get approval from Patty. The ONLY people who are allowed to authorize transactions, purchases, day to day operations of the gleaners are the board members. Our key lead crew members when we are not on site get guidance from the board and ask if they are in doubt. 

I (Alicia) call Patty when I am in doubt if we should get rid of something. We voted Patty is as our Coordinator and she deserves the respect as she is responsible for the program, the building connections, connecting with partner agencies, working with PCS as well as Linn Benton Food Share. This is a job she loves and is not an easy job helping to feed almost 520 individuals. Issues like what happened with the wheelchair make a lot of stress on Patty, the Board, and the many many volunteers who searched for the missing wheelchair on Monday. 

The following link is the lead crew schedule-as posted in January 2023. If you don't communicate with the people on the lead list before taking something (Other than the weekly shopping items), you are in violation of our Policy. 

https://philomathcommunitygleaners.blogspot.com/2023/07/lead-crew-schedules.html

As it has been previously posted, the getting rid of product that is not part of the members weekly shopping experience.  Your membership could be at risk if you take it upon yourself to take items. In addition, as a reminder, pay attention to the RACK and the limits. If it says 1 item and you take 2, that is theft. We have caught folks taking more and that is an automatic termination of membership from the program. 

Policy 1.5.2 Theft of PCG/PCS property or selling items or giving away any items to a non-gleaning member of will result in permanent expulsion from PCG/PCS and permanent barring from the premises will be enacted in addition to the possibility of legal action. Skimming** (setting aside product before shopping) is considered theft. For example, any items posted on Facebook or any social media for giveaway or selling will be immediate expulsion. You are welcome to bring back any unused items (or portion of items) received from the program.

Dishwasher needed Wed 9-12

 Help Wanted! 

We need a dishwasher for Wednesday 9-12. We just need 1 person. Click the link below to sign up. If you have your monthly volunteer hours in already, please wait to sign up till tomorrow at 5pm. 

https://www.signupgenius.com/go/70A054EA8A72EA2F58-45553736-dishwasher

Update: FOUND!!!! The Case of the MISSING wheelchair

Update: The wheelchair has been found. 

We are missing a wheelchair at the site. We had a wheelchair on loan from LBFS and it was at the site last week but today when we needed it for a member to come and shop - it is gone! It was last seen by many of us in the back area behind the locked gate just last week. 

Have you seen the wheelchair recently? If so, please text Patty and Alicia...

Fruit Glean on Wednesday (No kids under 16 allowed)

Fruit Glean 

Wednesday the 25th

Meet at 10:30 at PCS 

Pick will be at 3342 Peoria Rd. at 11:00am

Sign up below: 

Questions go to Patty. 

Sorry, but no kids under 16 will be allowed on this glean.

https://www.signupgenius.com/go/70A054EA8A72EA2F58-45517110-fruit

Remember to bring your own containers, mud boots, etc. 

Free Fridge - great for your garages!

 Hey, we have this fridge outside. It still works but we decided it wasn't great for our program. The door on the freezer we had to fix and it can't keep up with us opening and closing the door all day. I think would be fine for your outside or garage. 

Please text Alicia if you are interested - first come first serve!

YOU must be able to pickup, coordinate your own vehicle 

Craft Vote Results...

 Hello Members, 

Below are the results from the vote: We have decided to NOT do the fair this year. Thanks for everyone who voted! 

Shopping Sign up for October 21st and 23rd

Please be mindful that you click the proper day below-I made the title link easier (Click the day of the week to get to the sign up).  Please be mindful of signing up that you will actually shop. If you shop on Saturday and skip, do not call with notice, etc you will not be allowed to shop on Monday. Our membership is FULL and every shopping spot is important. 

SATURDAY-CLOSED

Any changes after 9pm Friday night, please contact Patty. 

Patty - Coordinator 541-829-3980

MONDAY-CLOSED

Any changes after 6pm on Sunday night, please text Alicia (Do not email as email isn't checked as frequent as text)

Alicia - Secretary 541-231-7127

To Craft fair or to not craft fair.....

We had a meeting last night and we are not sure what the whole membership would like to do, so it is going out here to vote on. Please take a minute to vote. This is a membership program and your opinion is valued! 

November 4th and 5th (in 2 ish weeks)

The 1st is the very large Philomath Frolic Craft Fair at the Philomath Elementary School. This fair is well attended but also has higher end crafts and many many vendors to compete with. Saturday (9-5) and Sunday (10-3). The cost we believe is $50 for both days and a table in the hallway - possibly that is bring your own table cost as well. 

December 7, 8, and 9

The 2nd craft fair we have been invited to is a smaller venue at a house hosted by Learning2live here in Philomath. The cost for the smaller venue is $10 per day. Pros and cons: We could have a table located outside on the patio. We could have a table indoors. We are not sure what kind of traffic this craft fair brings in. Pros: We could possibly sign up for each day and don't have to commit to all 3 days as well as the cost is only $10 per day.

https://docs.google.com/forms/d/e/1FAIpQLSf4WtWw06ZmYvSr7jfniw5nboxEWkkS9nuw6SLUd-ZkeaCElg/viewform?usp=sf_link

Let's close the vote Friday at 9am

Volunteer Opportunities Week 10/19/23 - 10/25/23

Membership household can only sign up for 2 desk volunteer (Check in/out) slots per month.  

As always, if you make any changes after 9pm the prior evening, you MUST text Patty (DO NOT EMAIL WHEN YOU CANCEL as we do not check email as often) (Tues - Sun volunteer shifts) or Alicia (Monday shifts) so we can get the spot filled. 

Please make sure to get our numbers in your phones: 

Patty - Coordinator 541-829-3980

gleaners@philomathcommunityservices.org

Alicia - Secretary 541-231-7127

gleaners.secretary@philomathcommunityservices.org

Garden Hours are at the bottom of the page. This is the LAST WEEK of the garden for the year. 

Remember, you can get 2 alternative hours per month (Child care for another gleaner so they can 

volunteer, bring in bottles to return for deposit 1/2 hour for each kitchen size bag, or volunteer in the garden. 

NEW MEMBERS: There is a sign  in and sign out sheet at the desk where we check out. You are responsible for writing down your 

hours on the sheet so that we can enter them in our data system. Please note that we don't keep track and we can't tell you how many

hours you have mid month. The best advice I have it to send yourself a text or email to track your own hours. And, make sure to 

write it down on the volunteer sheet. 

https://www.signupgenius.com/go/70A054EA8A72EA2F58-45321478-volunteer#/

Gleaner Nominations for the 2024 board members

We are taking nominations this year via Google Forms. If you would rather call or text your nomination in, feel free to text Patty or Alicia. 

Nominations - we are required to have nominations open for 1 month per LBFS rules. We will close the nominations at Noon on November 18th.

The positions of Coordinator, Co-Coordinator, Secretary, & Treasurer are open. 

You must be a member in good standing in order to vote. Only 1 vote per household.

You must have been a member for 3 months to be able to vote. 

https://docs.google.com/forms/d/e/1FAIpQLSfF0whA11TODPLYDEftq3xhS1h5Kg7dLWK8qeAJYLub2OijRA/viewform?usp=sf_link

Target Volunteers Needed 10/19/2023

 

We need helpers for Thursday donations. Sign up below: 

Note: we are asking for a 2 hour commitment for each shift. 

If you cancel or make changes after you sign up -- you MUST text Patty so we know to get the spot filled. 

https://www.signupgenius.com/go/70A054EA8A72EA2F58-45335101-target

Gleaner Meeting Zoom Link! See you at 7pm

 PCS Host is inviting you to a scheduled Zoom meeting.

Topic: Gleaner Meeting

Time: Oct 17, 2023 07:00 PM Pacific Time (US and Canada)

Join Zoom Meeting

https://us06web.zoom.us/j/81242012010

Meeting ID: 812 4201 2010

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Find your local number: https://us06web.zoom.us/u/kBTe3F7oE

Monthly meeting TONIGHT! Agenda Posted here.

 Philomath Community Gleaners  

Monthly Meeting Agenda 

October 17, 2023 @ 7:00pm via ZOOM ONLY 

• Welcome – 7:00pm 

• Updates from PCS –  

• April & June Meeting Minutes – were posted for reading. Need to approve.    

 

Treasurer Report (s) - 

June and July –  

There was a question about the pallet stacker and yard sale so we did not approve the treasurer report in August. Below is the revised report which then sorted out the yard sale amount separately.  

 

August and September reports:  

 

 

Grant information:  

Current Grants: 

Siletz Grant 23-04 ($3000). 10/14/2023 ($980.66 avail)  

OSU Thrift Shop Grant 23-14– Patty requested $1,000 for food. We got this grant and funds avail now. 

Roundhouse Grant 23-13 (Starts 11/1/23 - 10/31/2024) $2500 for food and hygiene.  

Oddfellows Grant - $800 for _______ - Just received this on Oct 14th so not in the budget above. 

 

Reports to be completed (Grants spent in full) 

Siletz Grant 22-15 ($2000) - Grant Completely spent as of Feb 2023. Ann Morgan to do the final report 

Weyerhaeuser (Update- we got $3K of our grant funded). - Pallet Stacker purchased. ALICIA TO DO FINAL REPORT – waiting for the link from Weyerhaeuser 

 

Grants Pending responses:  

Oregon Food bank Capital funds – We requested a 75K grant. We will find out Fall 2023.  

Siletz Grant due: 9/1/2023 - We should hear by November 1st on this one.  

 

Grants Working on:  

Bi-Mart Community Grant – Still working on this one  

Non funded grant:  

Walmart Community Grant – submitted 2/15/2023 

2023 Grants Completed:  

Oddfellows Grant ($650) - Complete! 

Siletz grant 22-03 – Grant Completely spent. Ann Morgan submitted final report May 2023. 

Roundhouse – As of April 15, funds have been spent. Alicia to do final report. The report is done, currently waiting for Mark M to review before being submitted. 

OSU Folk Club Grant – Awarded this grant. We asked for $1,000 and they gave us $2,000. Remaining: Complete. FINAL report was submitted 8/4/23 

 

 

August Monthly service report -  

NUMBERS 

Total number of members-490 (including children)   Gleaner Households – 108  Adoptee households – 56  New households - 5  Volunteer hours recorded – 1615  Donated Miles – 4207

Total pounds distributed to members: 37,004  Waste (Pallets, trash, Recycle) – 2370  Donation out –          other community groups – 3331      other gleaning groups -  2321      Farm / animals – 5555

598 Shops for the Month, average pounds per family was 62# each trip. That is an average value of $103.34 per shopping trip at 1.67 per pound value. 

**Hours needed by Gleaner Family – Total Hours recorded (1615) / # Gleaner Families (108) = 15 hours.  

September NUMBERS 

Total number of members- 514  (including children)   Gleaner Households – 116  Adoptee households – 59  New households - 16  Volunteer hours recorded – 1453  Donated Miles – 4055

Total pounds distributed to members: 46,520  Waste (Pallets, trash, Recycle) – 481  Donation out –          other community groups – 1818      other gleaning groups – 801      Farm / animals – 2013

697 Shops for the Month, average pounds per family was 67# each trip. That is an average value of $111.46 per shopping trip at 1.67 per pound value. 

**Hours needed by Gleaner Family – Total Hours recorded (1453) / # Gleaner Families (116) = 13 hours. 

 

Old Business 

• Clean up shift requirements?  

• Christmas and New years both fall on a Monday – What do we want to do for a plan? 

• Do we close and not hold a distribution for the Monday folks at all?  We won’t get any fresh produce that day or store pickups on Monday.  

• Do we stay open longer on Saturday to allow for Monday shoppers to come?   

• We acquired a store every other Thursday. Safeway 3rd street (Downtown Corvallis). We could use a volunteer to do this pickup using the PCS Van Most of the time. When the pickup falls on the 3rd Thursday we will have to borrow someone's vehicle to do the pickup as we use the PCS Van for KFC.  

• Wednesdays (Alternating but has been weekly) - Micro Greens pickup person 

• Substitute driver for Wednesdays – We have a sub now, if anyone else would like to be part of the pickup crew or backup, please contact Patty.   

• Winco Mondays – we need someone to do the pickup from November 20th to December 20th ish. This could be a person who comes in at 9 and then is part of the morning Monday crew and shops with the morning volunteers.  

New Business 

• Bottle return cans – you MUST put your name on the bag you bring back. We have been getting non bottle deposit items and trash. If you give us trash 2 times you will then loose your option of bringing in cans to the program.  

• Please stop putting commodity boxes in the cooler. There is nothing that needs to be refrigerated in the boxes so they can stay out.  

• Greens (Micro) need to be tossed on Mondays after distribution. They won’t make it till Saturday.  

• Handles toward the door in the freezer and fridge, too hard to get out and not put in the way?  

• If you shop and work, remember to get your stuff out of the cooler before you leave. We had cross contamination of meat in the walk in cooler.  

• Craft Sale – vote to do it. 

• Also discuss craft sale volunteer hours and max hours for crafts. We will also need people to sit at the table for the 3 day event here in Philomath. $10 per day to have a table. Do we want all 3 days?  

• Points for Profit fundraiser – vote to do it. And, is anyone interested in a once a month meeting in Albany for volunteer hours, as well as managing the data entry into the P4P system? I would like to see this be 1 person to start with who can manage the fundraiser. I know it would be at least 2 hours per month just for the meeting with driving and the meeting. Then there will be data entry.  

• Nominations are now open for Coordinator, Co-Coordinator, Secretary, and Treasurer. We will post this online shortly. No campaigning allowed per LBFS rules. We will open the nominations by 10/18/2023. We are required to have them open for 30 days.  

• Nominations will close on November 18th. 

• We will take a few days to find out if those nominated are willing to do the jobs. As soon as that is up, we will vote.  

• We need to decide tonight if we vote like we have during covid (online with the form), or if we want to hold a special meeting for the voting at the site. This would have to be the December meeting.  

• New positions start January 1, 2024.  

• If we hold a special in person meeting, we need to pick a meeting time and date tonight.  

• Voting could happen online November 22nd – 29th. Then announce on the 30th. Training to start Dec 1st and job to be transferred Jan 1st.  

• Open Questions and Answers -- What's going well, what’s not?  

 

 

REMINDERS: 

• Gleaners need to sign up at least once for a cleanup shift.  

• You are allowed to volunteer more than 8 hours per month. Adoptees need to wait 24 hours after posting the volunteer sign up to sign up to allow for gleaners to get hours in first.  

 

Next monthly member meeting will be December 12, 2023.