Philomath Community Gleaners
Monthly Meeting Agenda
June 11, 2024 @ 7:00pm ZOOM MEETING ONLY
Welcome – 7:00pm
Updates from PCS –
April Meeting Minutes – were posted for reading. Need to approve.
| Philomath Gleaners | April 2024 | ||||
| REVENUES | |||||
| Bottle Drop | $600.00 | ||||
| Frog | $23.76 | ||||
| OSU Thrift Store Grant | $1,100.00 | ||||
| LBFS Fuel Grant | $1,230.00 | ||||
| Community Gleaners | $50.00 | ||||
| Total Revenues | $3,003.76 | ||||
| EXPENDITURES | |||||
| Food Share | $434.70 | ||||
| Food Share Non Food | $2.56 | ||||
| Groceries | $384.14 | ||||
| Gas | $169.07 | ||||
| Supplies | $617.13 | ||||
| OSU Motor Pool | $67.08 | ||||
| Personal Care | $72.82 | ||||
| Total Expenditures | $1,747.50 | ||||
Philomath Gleaners |
| May 2024 |
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REVENUES |
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| Frog | $0.00 | |
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| Siletz Grant | $3,000.00 | |
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| Yard Sales |
| $67.26 |
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| Total Revenues |
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| $3,067.26 | |
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EXPENDITURES |
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| Food Share | $390.61 | |
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| Groceries | $457.34 | |
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| Supplies | $225.79 | |
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| Gas - $820 was gas cards |
| $914.47 |
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| Personal Care |
| $74.43 |
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| OSU Truck Rental |
| $190.66 |
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| Total Expenditures |
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| $2,253.30 | |
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Ann Morgan, Treasurer |
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Grant information:
Current Grants:
Roundhouse Grant 23-13 (Starts 11/1/23 - 10/31/2024) $2500 for food and hygiene. Still have $212.59
Oddfellows Grant - $800 for hygiene only- - $00
OSU Folk (24-2) $1100.00 (received 4/1) - Not in the reports above. PCS is the holder of this grant, we got $1100.00 of the $4000.00
Siletz Grant Awarded May 2024 - $3000.00
LBFS Gas Grant $410.00 (note this will be spent by 6/30/2024 as per grant)
Reports to be completed (Grants spent in full)
Siletz Grant 23-15 (Nov 2023) pick up $3000.00
Grants Pending responses:
Non funded grant:
April Monthly service report -
NUMBERS
Total number of members- 505 (including children) Gleaner Households – 95 Adoptee households – 73 New households - 5 Volunteer hours recorded – 1199 Donated Miles – 3436
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| Total pounds distributed to members: 29208 Waste (Pallets, trash, Recycle) – 450 Donation out – other community groups – 659 other gleaning groups - 310 Farm / animals – 1008 |
629 Shops for the Month, average pounds per family was 46# each trip. That is an average value of $90.08 per shopping trip at $1.93 per pound value.
**Hours needed by Gleaner Family – Total Hours recorded (1199) / # Gleaner Families (95) = 12.5 hours.
May NUMBERS – Note we think the scale has been off!
Total number of members- 495 (including children) Gleaner Households – 97 Adoptee households – 72 New households - 3 Volunteer hours recorded – 1347 Donated Miles – 4299
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| Total pounds distributed to members: 27376 Waste (Pallets, trash, Recycle) – 139 Donation out – other community groups – 1235 other gleaning groups – 994 Farm / animals – 1363 |
529 Shops for the Month, average pounds per family was 52# each trip. That is an average value of $100.40 per shopping trip at 1.93 per pound value.
**Hours needed by Gleaner Family – Total Hours recorded (1347) / # Gleaner Families (97) = 13.8 hours.
Old Business
Chain of Command
Shopping early
Children must be able to touch parents
New Business
Every position must be signed up for unless you are part of a designated crew.
July Sale
Furniture Sale
End of Sales for the program
Statement mailed out this past week
Monthly Hours Requirement – Rules will be enforced
Reminder: ONLY MEMBERS can shop. You cannot bring friends or neighbors. Also, Non members can not shop for you or prior members. (we need to add as a policy)
Reminder: You are not allowed to come early and expect to be allowed to shop.
Open Questions and Answers -- What's going well, what’s not?
REMINDERS:
Gleaners need to sign up at least once for a cleanup shift.
You are allowed to volunteer more than 8 hours per month. Adoptees need to wait 24 hours after posting the volunteer sign up to sign up to allow for gleaners to get hours in first. If you have your 8 hours in – please allow 24 hours before you sign up.
Next monthly member meeting will be August 13, 2024.
