Zoom Link still to come. Will post by 5pm
Philomath Community Gleaners Monthly Meeting
April 15, 2021 @ 6:30pm via ZOOM & In person
Welcome
PCS Updates
March Meeting Minutes were posted and approved via online vote – Alicia
Treasurer report for March-Ann
Monthly service report
Total number of members- (including children) 263 Gleaner Households – 54 Adoptee households – 49 New households - 6 Volunteer hours recorded – 756
| Adoptee Hours – Hours and mile (included above)-Not counted Donated Miles – 1626 Wood glean hours – Wood glean miles donated – none Wood gathered/gleaned – none
| Wood Distributed – 3 cords to adoptees Total pounds distributed to members – 29,238 Waste – 1908 Donation out – pounds other community groups 2153 pounds to other gleaning groups 6111 |
340 Shops for the Month, average pounds per family was 86# each trip. That is an average value of $143.61 per shopping trip
Old Business-
Cooler Update – PCS is still working on it.
Tents Update – PCS is still working on it – although we have 1 on hand. We need to get the cooler covered before we can put up the tents.
Food Dehydrators – We currently have 4 of the 6 on hand and will be ready to “rent” out with a contract coming soon! Thank you to Siletz for the grant to make this purchase happen.
Crazy Dayz – almost $50 was made in march. April was postponed due to weather. Great hopes for May to be open.
We used the Costco gift card of $50 to use toward the purchase of a large sturdy shelf for the “can” and it has been installed in the can.
New Business
Open Questions and Answers -- What's going well, what’s not?
Farmers market – Starts Wednesdays April 21. We need someone to do the pickup weekly. Will need to drive the van, Leave site around 12:30 and put out totes for farmers market vendors. You then wait about a half hour or so and pick up totes and bring back to the site. This is about a 1.5-2 hour per week commitment. We would like someone to take this on and commit to weekly pickups.
Review: COVID POLICY
We would like everyone (Every MEMBER) to watch the civil righs video @ https://ofbportals.oregonfoodbank.org/home/trainings/fundamentals/civil_rights and email Alicia to let her know you have completed the video. Alicia will post this to the blog. You will receive a ½ hour of volunteer time for watching the video.
Inspection update and New refrigerator!
Nutcracker purchase -
Wood Money discussion
How far are members willing to travel this year for field gleans.
What are family needs. What can we do to help families? Any suggestions? Food requests? Hygiene Requests?
Work crew to clean the cooler in next 2 weeks.
Policy and Procedure Changes – Error in writing and change to follow LBFS rules:
Page 9: -Currently says:
2.1. A minimum of eight (8) hours volunteer time each month is required from Gleaner households, in order to be members in good standing and participate in distributions. Note that field and wood glean hours where your household takes a portion of the glean does not count toward your 8 hours of volunteer time for membership. Field and wood glean hours where you contribute 100% of your glean back to the program does count for your monthly membership hour requirement.
Page 9 Re-Write Proposal for approval
2.1. A minimum of eight (8) hours volunteer time each month is required from Gleaner households, in order to be members in good standing and participate in distributions. Note that field and wood glean hours where your household takes a portion of the glean ONLY counts toward your 8 hours of volunteer time for membership at 50% of the volunteer time towards your 8 hours as you will be donating 50% of your pick to the program and keeping 50% for you family. Field and wood glean hours where you contribute 100% of your glean back to the program counts for your monthly membership hour requirement.
Page 11: Currently Says
complete my household’s participation requirements of at least 8 hours a month. Field glean and Wood glean hours do not count toward your 8 hour volunteer commitment. Help is needed for field gleans, store pick-ups, distribution, fundraising, maintenance, cleaning, and other tasks identified by the Program Manager (Coordinator) and Co-Coordinator.
Page 11 Re-Write Proposal for Approval:
complete my household’s participation requirements of at least 8 hours a month. Field glean and Wood glean hours can count toward your 8 hour volunteer commitment. Field and wood glean hours where your household takes a portion of the glean ONLY counts toward your 8 hours of volunteer time for membership at 50% of the volunteer time towards your 8 hours as you will be donating 50% of your pick to the program and keeping 50% for you family. Help is needed for field gleans, store pick-ups, distribution, fundraising, maintenance, cleaning, and other tasks identified by the Program Manager (Coordinator) and Co-Coordinator.
Hours Policy and how we process letters/emails:
Warning Letter - a warning email and / or letter will be sent out if hours are not met.
Second Warning Letter – if your hours have not been met by the end of the 2nd month, you will be put on a 3 month suspension.
Third Letter – This is your suspension letter and no shopping will be allowed.
REMINDERS:
Gleaners need to sign up at least once for a cleanup shift
Covid – Quarantine activities (please quarantine for 10 days)
Casinos & Bars
Hospital / ER
Out of state Visiting or having out of State Visitors in your home
Unmasked activities outside of your bubble
Next monthly member meeting will be May 13, 2021
