Philomath Community Gleaners Monthly Meeting
October 12, 2021 @ 6:30pm via ZOOM & In person
Welcome
Updates -
August Meeting Minutes were posted and approved via online vote – Alicia
Treasurer Report – Ann
Monthly service report -
August NUMBERS
Total number of members- (including children) 299 Gleaner Households – 67 Adoptee households – 47 New households - 12 Volunteer hours recorded – 1016
| Donated Miles – 2499 Wood glean hours – 0 Wood glean miles donated – none Wood gathered/gleaned – 4.0 Wood Distributed –none
| Total pounds distributed to members 34,357 Waste – 2475 Donation out – other community groups 1956 other gleaning groups 8276 Farm / animals - 6677 |
396 Shops for the Month, average pounds per family was 87# each trip. That is an average value of $144 per shopping trip
September NUMBERS
Total number of members- (including children) 298 Gleaner Households – 66 Adoptee households – 46 New households - 9 Volunteer hours recorded – 967
| Donated Miles – 2421 Wood glean hours – 0 Wood glean miles donated – none Wood gathered/gleaned – none Wood Distributed –none
| Total pounds distributed to members – 32,277 Waste – 3642 Donation out – other community groups 1296 other gleaning groups - 7559 Farmer, Animals - 2390 |
346Shops for the Month, average pounds per family was 93# each trip. That is an average value of $156 per shopping trip
Old Business
1000.00 Funds – most requested we purchases the rolling carts. We purchased 3 already for 389.00. They are $105.00 each plus shipping. With $611.00 remaining. Alicia purchased some small clear totes this week $24.94, current amount avail 586.06. Do we want to purchase a wagon for gleaning?
Wheels for the Big Metal Cart?
New Business
Open Questions and Answers -- What's going well, what’s not?
Nomination for new Coordinator, Co-Coordinator, Secretary, Treasurer -October meeting open for nominations until 7 days prior to the November meeting. We will post a nomination form online for people to nominate individuals. Nominations will close online on November 2nd at Midnight. We will then take a week and verify if those nominated are willing to take on the position or not. We would open the voting online by November 9th. Votes will be due by December 7th (one week prior to the December meeting). We can announce either online or at the meeting the winners of the vote.
NOTE: if there is no opposition to any position, or only one person willing to take on the volunteer position, then it will be a win by no opposition. It the members like this plan, we need to vote on it as a COVID special this year only policy.
Outreach Coordinator – Birthday Cards, Phone Calls, etc (Alicia to request a birthday list request for letters)
Hours Requirements – 4 hours
Do we want to purchase Ham/Turkey for Thanksgiving and/or Christmas
Fish update
Food needs
Corn suggested
Hygiene needs – we have a $200 gift card (the last of the gift cards we were given)
Toothbrushes
Job List on the blog:
Wednesday Pickup Helper
Pig Bin cleaning – Wednesday
Wash/Clean the Van – Monday afternoons (Will be adding the blog)
KFC Pickups – 3rd and 5th Thursdays
Friday – Help unload the Van
Wednesday – Help and clean the walk ins
REMINDERS:
Gleaners need to sign up at least once for a cleanup shift
Covid – Quarantine activities (please quarantine for 10 days)
Casinos & Bars
Hospital / ER
Out of state Visiting or having out of State Visitors in your home
Unmasked activities outside of your bubble
Next monthly member meeting will be December 14, 2021
Ongoing and will update when we get more information
Cooler Update – PCS is still working on it.
Tents Update – PCS is still working on it – although we have 1 on hand. We need to get the cooler covered before we can put up the tents.
