Philomath Community Gleaners Monthly Meeting
August 9, 2022 @ 6:30pm via ZOOM & In person
Welcome -
Updates – David from PCS
June Meeting Minutes – Posted 6/26 for reading. Need to approve
Treasurer Report (s) -
June & July – need to approve as reported today.
Page Break
Philomath Gleaners |
| June 2022 |
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REVENUES |
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| General Donations | $2,066.23 |
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| Cans | $111.70 |
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| Frog |
| $85.42 |
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| Total Revenues |
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| $2,263.35 |
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EXPENDITURES |
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| Food Share | $2.56 | Non-food | |
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| Food Share |
| $560.11 |
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| Gas (Town Pump) | $229.78 |
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| Supplies | $93.97 |
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| Dollar General groceries |
| $637.06 |
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| OSU Motor Pool | $270.22 |
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| Total Expenditures |
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| $1,793.70 |
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Ann Morgan, Treasurer |
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Page Break
Philomath Gleaners |
| July 2022 |
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REVENUES |
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| Donations | $68.00 | |
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| Wenger Funds | $500.00 | |
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| Frog |
| $227.16 |
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| Crazy Daze |
| $94.00 |
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| Mid Valley Gleaners |
| $25.00 |
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| Total Revenues |
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| $914.16 | |
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EXPENDITURES |
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| Supplies | $229.08 | |
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| Gas (Town Pump) | $111.09 | |
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| OSU Motor Pool | $145.81 | |
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| Food Share Non Food | $29.28 | |
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| Food Share | $569.03 | |
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| Total Expenditures |
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| $1,084.29 | |
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Ann Morgan, Treasurer |
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Page Break
Grant information:
Current Grants:
Siletz grant 22-03 – 253.75 remaining
We had another donor write us a check for $500 and we are going to track these funds although there were no restrictions on the funds.
Chambers Grant for canning lids and freezer bags – all item purchased. Just need to be sorted
We do track our funds the best we can. PCS also tracks fund in QuickBooks. Just for reference: We started the year with about 14,054.30 in restricted funds for the gleaners. Our current funds are 13,728.94. This means that we have only depended upon the PCS finances in the amount of $325.36. This is huge as we work really hard to be a self-sufficient program and are extremely thankful that PCS works hard to pay the power bill, keep the cooler running, fix broken faucets, etc. It is the effort of all of our members who make fundraising possible!
Grants Pending responses:
Grants Working on:
Fred Meyer Community Grant – Alicia is requesting for Toilet paper and Paper towels – it is almost ready to sent out
Walmart Community Grant – PCS redid a grant for May so we will try to do in August.
Bi-Mart Community Grant – Still working on this one
Roundhouse – requesting food and hygiene items. Grant is almost complete.
Timmy is looking into Patagonia grants
Monthly service report -
June NUMBERS
Total number of members- 485 (including children) Gleaner Households – 98 Adoptee households – 57 New households - 15 Volunteer hours recorded – 1148 Donated Miles – 3050
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| Total pounds distributed to members: 33,210 Waste (Pallets, trash, Recycle) – 6306 Donation out – other community groups - 8468 other gleaning groups - 8225 Farm / animals - 3604 |
467 Shops for the Month, average pounds per family was 71# each trip. That is an average value of $ 118.76 per shopping trip at 1.67 per pound value.
July NUMBERS
Total number of members- 475 (including children) Gleaner Households – 95 Adoptee households – 60 New households - 11 Volunteer hours recorded – 1327 Donated Miles – 3725
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| Total pounds distributed to members: 31,566 Waste (Pallets, trash, Recycle) – 2771 Donation out – other community groups - 2817 other gleaning groups - 5760 Farm / animals - 4197 |
494 Shops for the Month, average pounds per family was 64# each trip. That is an average value of $ 106.71 per shopping trip at 1.67 per pound value.
Old Business
Benton County Fair recap
Crazy Dayz will be August 20th
There is still about 100.00 remaining from the 1000 that we had donated for the program. We were just tracking for our own purposes. Alicia will no longer track. We have been using supply funds for the dots and other needs as well. We have more than made good use of the funds.
New Business
We require 5 hours for Volunteer time.
We need people to help with target this week.
Be mindful of the amount of produce. Example if there are 5 melons only take one. We are meant to supplement your grocery budget.
Cooler update
Open Questions and Answers -- What's going well, what’s not?
REMINDERS:
Gleaners need to sign up at least once for a cleanup shift
You are allowed to volunteer more than 4 hours per month.
Next monthly member meeting will be October 11, 2022
