Zoom invite invite will be posted tonight between 5-7 pm
Philomath Community Gleaners Monthly Meeting
October 20, 2022 @ 7:00pm via ZOOM ONLY
Welcome -
Updates – David from PCS
August Meeting Minutes – Posted 8/9 for reading. Need to approve
Treasurer Report (s) -
August & September– need to approve as reported today.
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Philomath Gleaners |
| August 2022 |
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REVENUES |
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| Donations | $147.25 | |
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| Cans |
| $0.00 |
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| Frog Funds | $55.55 | |
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| Benton County Fair |
| $1,000.00 |
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| Total Revenues |
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| $1,202.80 | |
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EXPENDITURES |
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| Food Share | $690.40 | |
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| Supplies | $19.30 | |
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| OSU Truck Rental |
| $218.62 |
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| Groceries |
| $12.80 |
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| Gas | $189.00 | |
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| Total Expenditures |
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| $1,130.12 | |
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Ann Morgan, Treasurer |
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Philomath Gleaners |
| September 2022 |
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REVENUES |
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| Donations | $771.40 | |
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| Fundraising/Frog | $128.26 | |
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| Total Revenues |
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| $899.66 | |
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EXPENDITURES |
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| Linn-Benton Food Share | $690.40 | |
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| Supplies | $74.54 | |
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| Gas | $279.93 | |
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| OSU Truck Rental |
| $148.66 |
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| Groceries | $17.25 | |
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| Total Expenditures |
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| $1,210.78 | |
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Ann Morgan, Treasurer |
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Grant information:
Current Grants:
Siletz grant 22-03 – Grant Completely spent. Ann Morgan to do the final report
We had another donor write us a check for $500 and we are going to track these funds although there were no restrictions on the funds.
Chambers Grant – Complete – Thanks to all who sent photo’s of your canning, freezing, etc.
Roundhouse – requesting food and hygiene items. Grant submitted and awarded. This award starts 11/1/22.
Grants Pending responses:
Weyerhaeuser – We submitted for a forklift to make Target easier.
Grants Working on:
Walmart Community Grant – PCS redid a grant for May so we will try to do in August.
Bi-Mart Community Grant – Still working on this one
Timmy is looking into Patagonia grants
Monthly service report -
August NUMBERS
Total number of members- 481 (including children) Gleaner Households – 95 Adoptee households – 61 New households - 9 Volunteer hours recorded – 1235 Donated Miles – 2747
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| Total pounds distributed to members: 40,109 Waste (Pallets, trash, Recycle) – 2846 Donation out – other community groups - 3517 other gleaning groups - 10137 Farm / animals - 1314 |
535 Shops for the Month, average pounds per family was 75# each trip. That is an average value of $ 125.20 per shopping trip at 1.67 per pound value.
September NUMBERS
Total number of members- 448 (including children) Gleaner Households – 87 Adoptee households – 58 New households - 7 Volunteer hours recorded – 1417 Donated Miles – 3685
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| Total pounds distributed to members: 37782 Waste (Pallets, trash, Recycle) – 1775 Donation out – other community groups - 3287 other gleaning groups - 5440 Farm / animals - 2072 |
508 Shops for the Month, average pounds per family was 74# each trip. That is an average value of $ 124.20 per shopping trip at 1.67 per pound value.
Old Business
Funds from the Benton County Fair paid for the last LBFS statement. This is awesome as we have a gap and don’t have grant funds to pay for groceries, so having what we do in fundraising has been so helpful!
New Business
Do we want to hold distribution on Saturday the 24th and Saturday the 31st. of December? We will have pickups for the days.
January 2nd will also be distribution. Stores should still be open.
Holiday gift cards – Benton County--Patty
We require 7 hours for Volunteer time.
2023 Officers – Nominations, Voting, etc. See Policy and Procedures for full rules.
Decide if we have votes online or do we do this in person only?
Alicia suggests we do this online and we do a google form where she can share the results in a photo graph. This allows for all members to participate who meet the qualifications to vote per the Policy and Procedures. Since we don’t' have a monthly membership meeting in November, we can pick a day (must be open for 30 days per LBFS rules). If we open nominations tomorrow, October 21st, we could close the nominations on Nov 21st. (D1st). Alicia will then ask nominees if they are up for the task of being on the board and Alicia can then set up the vote online. Voting can remain open for 1 week. We could hold voting Nov 22 – 29th and then publish the votes on the 30th so any new members can start training Dec 1st. Results can be posted to the blog for members to know who the 2023 Board members will be.
Positions open: Coordinator, Co-Coordinator, Secretary, and Treasurer
Cooler update
Open Questions and Answers -- What's going well, what’s not?
REMINDERS:
Gleaners need to sign up at least once for a cleanup shift
You are allowed to volunteer more than 7 hours per month.
Next monthly member meeting will be December 13, 2022
