Philomath Community Gleaners
Monthly Meeting Agenda
February 16, 2022 @ 7:00pm via ZOOM ONLY
Welcome – 7:03pm
Updates – David from PCS. Patty share information.
OSU extension agency program started
December Meeting Minutes – were posted for reading. Need to approve.
Treasurer Report (s) -
October, November, December & January–
Philomath Gleaners |
| October 2022 |
|
| ||
|
|
|
|
|
|
|
REVENUES |
|
|
|
| ||
|
|
|
|
|
|
|
|
|
| Frog Funds | $110.12 |
| |
|
|
| Fundraising | $0.00 |
| |
|
|
| Cans | $105.00 |
| |
|
|
| Roundhouse Grant |
| $1,000.00 |
|
|
|
| Wenger Funds Grant |
| $500.00 |
|
|
|
| LBFS Gas Gift Grant |
| $240.00 |
|
|
|
| Misc. Donations |
| $118.17 |
|
|
|
|
|
|
|
|
| Total Revenues |
|
| $2,073.29 |
| |
|
|
|
|
|
|
|
EXPENDITURES |
|
|
|
| ||
|
|
|
|
|
|
|
|
|
| Food Share | $406.71 |
| |
|
|
|
|
|
|
|
|
|
| Town Pump | $100.00 |
| |
|
|
|
|
|
|
|
|
|
| Gas | $169.52 |
| |
|
|
|
|
|
|
|
|
|
| OSU Truck Rental | $235.64 |
| |
|
|
|
|
|
|
|
|
|
| Supplies |
| $65.37 |
|
|
|
|
|
|
|
|
|
|
| Groceries |
| $225.00 |
|
|
|
|
|
|
|
|
| Total Expenditures |
|
| $1,202.24 |
| |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Ann Morgan, Treasurer |
|
|
|
| ||
Philomath Gleaners |
| November 2022 |
| ||
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
REVENUES |
|
|
| ||
|
|
|
|
|
|
|
|
| Frog Funds | $38.10 | |
|
|
|
|
|
|
|
|
| Siletz Grant |
| $2,000.00 |
|
|
|
|
|
|
|
|
| Cans | $103.50 | |
|
|
|
|
|
|
| Total Revenues |
|
| $2,141.60 | |
|
|
|
|
|
|
EXPENDITURES |
|
|
| ||
|
|
|
|
|
|
|
|
| Gas | $169.52 | |
|
|
|
|
|
|
|
|
| Towne Pump | $94.81 | |
|
|
|
|
|
|
|
|
| Supplies | $46.98 | |
|
|
|
|
|
|
|
|
| OSU Truck Rental | $166.14 | |
|
|
|
|
|
|
|
|
|
|
|
|
| Total Expenditures |
|
| $477.45 | |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Ann Morgan, Treasurer |
|
|
| ||
Philomath Gleaners |
| December 2022 |
| ||
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
REVENUES |
|
|
| ||
|
|
|
|
|
|
|
|
| Frog Donations | $112.00 | |
|
|
|
|
|
|
|
|
| TOPS donation | $131.10 | |
|
|
|
|
|
|
|
|
| Wengers Grant | $500.00 | |
|
|
|
|
|
|
|
|
|
|
|
|
| Total Revenues |
|
| $743.10 | |
|
|
|
|
|
|
EXPENDITURES |
|
|
| ||
|
|
|
|
|
|
|
|
| Food Share | $226.10 | |
|
|
|
|
|
|
|
|
| OSU Motor Pool | $168.44 | |
|
|
|
|
|
|
|
|
| Towne Pump | $73.96 | |
|
|
|
|
|
|
|
|
| Gas | $120.00 | |
|
|
|
|
|
|
|
|
| Supplies |
| $308.82 |
|
|
|
|
|
|
|
|
| Groceries |
| $375.64 |
|
|
|
|
|
|
|
|
| Hygiene Items |
| $140.42 |
|
|
|
|
| |
|
|
|
|
|
|
| Total Expenditures |
|
| $1,413.38 | |
|
|
|
|
|
|
|
|
|
|
|
|
Ann Morgan, Treasurer
|
|
|
| ||
|
|
|
|
|
|
Philomath Gleaners |
| January 2023 |
| ||
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
| ||
|
|
|
|
|
|
REVENUES |
|
|
| ||
|
|
|
|
|
|
|
|
| Frog Donations | $43.45 | |
|
|
|
|
|
|
|
|
| Community Gleaners | $75.00 | |
|
|
|
|
|
|
|
|
| Cans | $238.45 | |
|
|
|
|
|
|
|
|
| LBFS Gas Gift Cards |
| $1,365.00 |
|
|
|
|
|
|
| Total Revenues |
|
| $1,721.90 | |
|
|
|
|
|
|
EXPENDITURES |
|
|
| ||
|
|
|
|
|
|
|
|
| Food Share | $739.82 | |
|
|
|
|
|
|
|
|
| Food Share (non food) |
| $13.44 |
|
|
|
|
|
|
|
|
| Food from other sources | $157.64 | |
|
|
|
|
|
|
|
|
| OSU Motor Pool | $77.66 | |
|
|
|
|
|
|
|
|
| Supplies | $369.49 | |
|
|
|
|
|
|
|
|
|
|
|
|
| Total Expenditures |
|
| $1,358.05 | |
|
|
|
|
|
|
|
|
|
| ||
|
|
|
|
|
|
|
|
|
|
|
|
Ann Morgan, Treasurer |
|
|
| ||
|
|
|
|
|
|
Grant information:
Current Grants:
Siletz grant 22-03 – Grant Completely spent. Ann Morgan to do the final report
Siletz Grant 22-15 ($2000) - Grant Completely spent as of Feb 2023. Ann Morgan to do the final report
Wenger Funds: ($500) Remaining: $500.00
Roundhouse – ($1000), remaining: 656.09
Oddfellows Grant ($500) - Remaining $223.65
Weyerhaeuser (Update- we got $3K of our grant funded). Ann will be writing a grant for the rest to Siletz for forklift.
Grants Pending responses:
Walmart Community Grant – submitted 2/15/2023
OSU Folk Club Grant – Submitted 1/22/23 (Notification come April 30, 2023)
Grants Working on:
Bi-Mart Community Grant – Still working on this one
Non funded grant:
December Monthly service report -
NUMBERS
Total number of members-441 (including children) Gleaner Households – 88 Adoptee households – 55 New households - 3 Volunteer hours recorded – 1061 Donated Miles – 3331
|
| Total pounds distributed to members: 32,580 Waste (Pallets, trash, Recycle) – 2,820 Donation out – other community groups – 2,166 other gleaning groups - 4,432 Farm / animals – 1.612 |
466 Shops for the Month, average pounds per family was 70# each trip. That is an average value of $ 116.76 per shopping trip at 1.67 per pound value.
**Hours needed by Gleaner Family – Total Hours recorded (1061) / # Gleaner Families (88) = 12 hours.
January NUMBERS
Total number of members- 416 (including children) Gleaner Households – 82 Adoptee households – 53 New households - 1 Volunteer hours recorded – 1083 Donated Miles – 2693
|
| Total pounds distributed to members: 32,088 Waste (Pallets, trash, Recycle) – 3,038 Donation out – other community groups – 3,408 other gleaning groups – 11,994 Farm / animals – 2,712 |
470 Shops for the Month, average pounds per family was 68# each trip. That is an average value of $ 114.01 per shopping trip at 1.67 per pound value.
**Hours needed by Gleaner Family – Total Hours recorded (1083) / # Gleaner Families (82) = 13 hours.
Old Business
How do we get more people to volunteer?
Gleaning coordinator. Gleaning importance.
OSU extension agency program started
New Business
Applications coming March 1st. Each family must do the full application this year.
Cooler update-
Tuesday – Totes Volunteer Needed (About 3pm and only 1 person for 1 hour)
Open Questions and Answers -- What's going well, what’s not?
When do we want to start up Dollar Days again?
Inspection in April – we will need volunteers to clean
Farmers market starts in April. We need someone to pick up
Target Barcoding
REMINDERS:
Gleaners need to sign up at least once for a cleanup shift
You are allowed to volunteer more than 6 hours per month.
Next monthly member meeting will be April 11, 2022.
