If there are large gaps in the shopping sign up, I will try to move folks around and we will close up early. Just depends upon how many folks are shopping. If I need to move folks, I (Alicia) will text you.
CLOSED
A letter from a member:
I wanted you to know how much I appreciate Gleaners. I have met some wonderful, compassionate people here. Most of us are in the same boat. It is hard to make ends meet. I don't know any other organization where you can walk away with hundreds of dollars of food and goods. It is truly amazing.
I am just going to get to the point. Gleaners needs help. Just one dollar for each family per visit. It costs us $80.00 to rent the truck from OSU to pick up from Target. So if every family can give a dollar visit, it is one less worry.
Thank you so much!
Note from Alicia: Yes this would be amazing if everyone would give $1.00 each visit. We have about 140 shoppers weekly and that would contribute around $560.00 per month to our program. We understand that not everyone can do this so please do not feel that this is a requirement as we do not have dues in this program.
Any changes after 6pm Friday night, please contact Patty.
If the list is full or you have questions, please contact Patty for ALL Saturday inquiries.
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Membership household can only sign up for 2 desk volunteer (Check in/out) slots per month.
As always, if you make any changes after 9pm the prior evening, you MUST text Patty (DO NOT EMAIL WHEN YOU CANCEL as we do not check email as often) (Tues - Sun volunteer shifts) or Alicia (Monday shifts) so we can get the spot filled.
Please make sure to get our numbers in your phones:
https://www.signupgenius.com/go/70A054EA8A72EA2F58-volunteer54
Help wanted!
We need a team of 2 to come and help unpack and assemble the pallet stacker. This could be on Wednesday 6/28 anytime between 9 and 12. Friday 9-2 or possibly even Saturday. Please contact Patty if you are interested.
We also need a team to do the Wednesday Morning pickups. Our current Wednesday team schedule has changed and will need to have some Wednesdays off, so we need a fill in team. Its 2 stores to pickup and drive the PCS van from the site. Please inquire with Patty on this job.
Any changes after 7pm on Sunday night, please text Alicia (Do not email as email isn't checked as frequent as text)
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Gleaners regular hours and signups.
June's Kid Closet will be open 12-3.
Philomath Food Bank will be open 12-3 - if you are a gleaner, you can also be part of the food bank as they are 2 separate programs. In addition, Philomath Food Bank offers a 2nd shopping experience on the last Saturday of the month.
Check out a workshop happening at Lupe's Community Garden tomorrow:
Any changes after 9pm Friday night, please contact Patty.
If the list is full or you have questions, please contact Patty for ALL Saturday inquiries.
CLOSED
As always, if you make any changes after 9pm the prior evening, you MUST text Patty (DO NOT EMAIL WHEN YOU CANCEL as we do not check email as often) (Tues - Sun volunteer shifts) or Alicia (Monday shifts) so we can get the spot filled.
Please make sure to get our numbers in your phones:
https://www.signupgenius.com/go/70A054EA8A72EA2F58-volunteer53
Please read the new policies as each member is affected.
1.5.6 No Shows (Volunteers): Any member who signs up for a volunteer shift and does not call or show up with at least 4 hours' notice will receive an automatic warning. Showing up 30 minutes late will be considered a no show and result in a warning. Please refer to policy 1.5.4 that explains the warning policy and ramifications.
1.5.7 No Shows (Shopping)
Any member who signs up to shop and does not show up to shop will be required to sign up for a cleanup shift the next time they wish to shop. Adoptees who do not call or show up will be added to the end of the shopping list for the next shopping experience. If a member is more than 30 minutes late to shop without contacting the person in charge you will not be able to shop. Failure to show up 3 or more times in a year without notice to the person in charge for the day will result in a warning. Subsequent no shows will be a cause for suspension. Please refer to policy 1.5.4 that explains the warning policy and ramifications. This policy is for all volunteers, those who sign up and those who have a weekly commitment.
Any changes after 9pm on Sunday night, please text Alicia (Do not email as email isn't checked as frequent as text)
CLosed
Any changes after 9pm Friday night, please contact Patty.
If the list is full or you have questions, please contact Patty for ALL Saturday inquiries.
https://www.signupgenius.com/go/70A054EA8A72EA2F58-saturday108
Please READ the instructions on the google form before you sign up so you do it correctly.
NEW MEMBERS: We will sometimes hold items donated back and have a drawing for the items so that all members have a fair and equal opportunity to win the items. We use an automated program online to choose the winners. Please follow the instructions (instructions are at the top of the google form, link below). If you do it and choose too many items, the person who is doing the drawing will be choosing which 2 items will be entered for. Please make sure you plan to shop the days scheduled as we do not keep items and items not picked up will be put back into the next drawing.
The Great OSU moveout is happening now on Campus. We are going to be receiving 4 large totes of donated goods for our program. We do not know what these totes will have in them specifically but will need a team to help unload on Friday at 2:00pm.
Note: No items will be available to take home on Friday. No shopping from the donation will be allowed until our shopping days of Saturday and Monday.
Membership household can only sign up for 2 desk volunteer (Check in/out) slots per month.
As always, if you make any changes after 9pm the prior evening, you MUST text Patty (DO NOT EMAIL WHEN YOU CANCEL as we do not check email as often) (Tues - Sun volunteer shifts) or Alicia (Monday shifts) so we can get the spot filled.
Please make sure to get our numbers in your phones:
https://www.signupgenius.com/go/70A054EA8A72EA2F58-volunteer52
Philomath Community Gleaners
Monthly Meeting Agenda
June 13, 2023 @ 7:00pm via ZOOM ONLY
Welcome – 7:00pm
Updates from PCS –
April Meeting Minutes – were posted for reading. Need to approve.
Treasurer Report (s) -
April and May –
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Grant information:
Reports to be completed (Grants spent in full)
Siletz Grant 22-15 ($2000) - Grant Completely spent as of Feb 2023. Ann Morgan to do the final report
Current Grants:
Oddfellows Grant ($500) - Remaining (6/13) $140.13,
Weyerhaeuser (Update- we got $3K of our grant funded). - Pallet Stacker
OSU Folk Club Grant – Awarded this grant. We asked for $1,000 and they gave us $2,000. Remaining: (4/17) we have 1380.18 . 6/1 amount avail is $845.61
Grants Pending responses:
Oregon Food bank Capital funds – Nina and Alicia working on this.
Grants Working on:
Bi-Mart Community Grant – Still working on this one
Non funded grant:
Walmart Community Grant – submitted 2/15/2023
2023 Grants Completed:
Siletz grant 22-03 – Grant Completely spent. Ann Morgan submitted final report May 2023.
Roundhouse – As of April 15, funds have been spent. Alicia to do final report. The report is done, currently waiting for Mark M to review before being submitted.
April Monthly service report -
NUMBERS
Total number of members-451 (including children) Gleaner Households – 93 Adoptee households – 60 New households - 18 Volunteer hours recorded – 1054 Donated Miles – 2937
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| Total pounds distributed to members: 35,790 Waste (Pallets, trash, Recycle) – 427 Donation out – other community groups – 2226 other gleaning groups - 827 Farm / animals – 968 |
548 Shops for the Month, average pounds per family was 65# each trip. That is an average value of $ 109.07 per shopping trip at 1.67 per pound value.
**Hours needed by Gleaner Family – Total Hours recorded (1054) / # Gleaner Families (93) = 11 hours.
May NUMBERS
Total number of members- 484 (including children) Gleaner Households – 105 Adoptee households – 60 New households - 13 Volunteer hours recorded – 1229 Donated Miles – 3156
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| Total pounds distributed to members: 36,140 Waste (Pallets, trash, Recycle) – 0 Donation out – other community groups – 1044 other gleaning groups – 6751 Farm / animals – 1917 |
543 Shops for the Month, average pounds per family was 67# each trip. That is an average value of $ 111.15 per shopping trip at 1.67 per pound value.
**Hours needed by Gleaner Family – Total Hours recorded (1229) / # Gleaner Families (105) = 11 hours.
Old Business
We are currently at 6 hours. Many people have asked. Patty – will we be going up to 7 for July, Aug, and Sept?
Clean up shift requirements?
New Business
Volunteer Driver Waiver and Release of Liability
Please be on time.
substitute driver for Wednesdays.
Crazy Days (Yard Sale) Rules?
OSU Move out – Friday Plans
Rules about Donor Relations - Policy
Philomath Farmers Market – no real donations yet
Open Questions and Answers -- What's going well, what’s not?
REMINDERS:
Gleaners need to sign up at least once for a cleanup shift.
You are allowed to volunteer more than 6 hours per month.
Next monthly member meeting will be August 8, 2023.
