Philomath Community Gleaners
Monthly Meeting Agenda
June 13, 2023 @ 7:00pm via ZOOM ONLY
Welcome – 7:00pm
Updates from PCS –
April Meeting Minutes – were posted for reading. Need to approve.
Treasurer Report (s) -
April and May –
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Grant information:
Reports to be completed (Grants spent in full)
Siletz Grant 22-15 ($2000) - Grant Completely spent as of Feb 2023. Ann Morgan to do the final report
Current Grants:
Oddfellows Grant ($500) - Remaining (6/13) $140.13,
Weyerhaeuser (Update- we got $3K of our grant funded). - Pallet Stacker
OSU Folk Club Grant – Awarded this grant. We asked for $1,000 and they gave us $2,000. Remaining: (4/17) we have 1380.18 . 6/1 amount avail is $845.61
Grants Pending responses:
Oregon Food bank Capital funds – Nina and Alicia working on this.
Grants Working on:
Bi-Mart Community Grant – Still working on this one
Non funded grant:
Walmart Community Grant – submitted 2/15/2023
2023 Grants Completed:
Siletz grant 22-03 – Grant Completely spent. Ann Morgan submitted final report May 2023.
Roundhouse – As of April 15, funds have been spent. Alicia to do final report. The report is done, currently waiting for Mark M to review before being submitted.
April Monthly service report -
NUMBERS
Total number of members-451 (including children) Gleaner Households – 93 Adoptee households – 60 New households - 18 Volunteer hours recorded – 1054 Donated Miles – 2937
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| Total pounds distributed to members: 35,790 Waste (Pallets, trash, Recycle) – 427 Donation out – other community groups – 2226 other gleaning groups - 827 Farm / animals – 968 |
548 Shops for the Month, average pounds per family was 65# each trip. That is an average value of $ 109.07 per shopping trip at 1.67 per pound value.
**Hours needed by Gleaner Family – Total Hours recorded (1054) / # Gleaner Families (93) = 11 hours.
May NUMBERS
Total number of members- 484 (including children) Gleaner Households – 105 Adoptee households – 60 New households - 13 Volunteer hours recorded – 1229 Donated Miles – 3156
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| Total pounds distributed to members: 36,140 Waste (Pallets, trash, Recycle) – 0 Donation out – other community groups – 1044 other gleaning groups – 6751 Farm / animals – 1917 |
543 Shops for the Month, average pounds per family was 67# each trip. That is an average value of $ 111.15 per shopping trip at 1.67 per pound value.
**Hours needed by Gleaner Family – Total Hours recorded (1229) / # Gleaner Families (105) = 11 hours.
Old Business
We are currently at 6 hours. Many people have asked. Patty – will we be going up to 7 for July, Aug, and Sept?
Clean up shift requirements?
New Business
Volunteer Driver Waiver and Release of Liability
Please be on time.
substitute driver for Wednesdays.
Crazy Days (Yard Sale) Rules?
OSU Move out – Friday Plans
Rules about Donor Relations - Policy
Philomath Farmers Market – no real donations yet
Open Questions and Answers -- What's going well, what’s not?
REMINDERS:
Gleaners need to sign up at least once for a cleanup shift.
You are allowed to volunteer more than 6 hours per month.
Next monthly member meeting will be August 8, 2023.
