Philomath Community Gleaners
Monthly Meeting Agenda
December 12, 2023 @ 7:00pm via ZOOM ONLY
Welcome – 7:00pm
Updates from PCS –
October Meeting Minutes – were posted for reading. Need to approve.
Treasurer Report (s) -
October and November –
Grant information:
Current Grants:
Siletz Grant 23-04 ($3000). 12/11/2023 ($4.07 avail)
OSU Thrift Shop Grant 23-14– Patty requested $1,000 for food. We got this grant and funds avail now. 12/11 313.17 avail
Roundhouse Grant 23-13 (Starts 11/1/23 - 10/31/2024) $2500 for food and hygiene. Still have $2500.00
Oddfellows Grant - $800 for hygiene only- Just received this on Oct 14th so not in the budget above. 283.79 avail 12/11
Reports to be completed (Grants spent in full)
Siletz Grant 22-15 ($2000) - Grant Completely spent as of Feb 2023. Ann Morgan to do the final report
Weyerhaeuser (Update- we got $3K of our grant funded). - Pallet Stacker purchased. ALICIA TO DO FINAL REPORT – waiting for the link from Weyerhaeuser
Grants Pending responses:
Oregon Food bank Capital funds – We requested a 75K grant. We will find out Fall 2023.
Siletz Grant due: 9/1/2023 - We should hear by November 1st on this one.
Grants Working on:
Bi-Mart Community Grant – Still working on this one
Non funded grant:
Walmart Community Grant – submitted 2/15/2023
2023 Grants Completed:
Oddfellows Grant ($650) - Complete!
Siletz grant 22-03 – Grant Completely spent. Ann Morgan submitted final report May 2023.
Roundhouse – As of April 15, funds have been spent. Alicia to do final report. The report is done, currently waiting for Mark M to review before being submitted.
OSU Folk Club Grant – Awarded this grant. We asked for $1,000 and they gave us $2,000. Remaining: Complete. FINAL report was submitted 8/4/23
October Monthly service report -
NUMBERS
Total number of members-521 (including children) Gleaner Households – 114 Adoptee households – 64 New households - 8 Volunteer hours recorded – 1558 Donated Miles – 3692
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| Total pounds distributed to members: 37,739 Waste (Pallets, trash, Recycle) – 1207 Donation out – other community groups – 1719 other gleaning groups - 3165 Farm / animals – 2718 |
5652Shops for the Month, average pounds per family was 56# each trip. That is an average value of $94.10 per shopping trip at 1.67 per pound value.
**Hours needed by Gleaner Family – Total Hours recorded (1558) / # Gleaner Families (114) = 14 hours.
November NUMBERS
Total number of members- 525 (including children) Gleaner Households – 113 Adoptee households – 65 New households - 4 Volunteer hours recorded – 1372 Donated Miles – 3325
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| Total pounds distributed to members: 41204 Waste (Pallets, trash, Recycle) – 2221 Donation out – other community groups – 1957 other gleaning groups – 4744 Farm / animals – 1910 |
555 Shops for the Month, average pounds per family was 74# each trip. That is an average value of $123.98 per shopping trip at 1.67 per pound value.
**Hours needed by Gleaner Family – Total Hours recorded (1372) / # Gleaner Families (113) = 12 hours.
Old Business
Points for Profit – PCS has decided that they would like to be the ones that run this fundraiser.
Christmas DAY we will be closed and have no pickups that day. We will be open on Tuesday the 26th. We will not have store pickups but will have what we have.
Please remember when you put roller carts in the freezer to have it push in so it can easily be pulled out.
New Business
Your new board is
Patty Nobles – Coordinator
Timmy Worl – Co-Coordinator
Alicia Warren – Secretary
Ann Morgan – Treasurer
If you get a letter for missing hours, we are not going to “find” your hours to volunteer. You need to be responsible for finding a way to get in hours. We offer for cleanup help weekly!
New year, New volunteer opportunities. 1. All volunteers will be required to watch the civil rights training. If you can’t do this at home, please let us know and we will find a way for you to sit at gleaners and watch it. We will also have opportunities for reading the policy, getting your servesafe, etc.
Shopping sign ups, issues, resolutions, open for discussion
Open Questions and Answers -- What's going well, what’s not?
REMINDERS:
Gleaners need to sign up at least once for a cleanup shift.
You are allowed to volunteer more than 8 hours per month. Adoptees need to wait 24 hours after posting the volunteer sign up to sign up to allow for gleaners to get hours in first. If you have your 8 hours in – please allow 24 hours before you sign up.
Next monthly member meeting will be Feb 13, 2023 -- Alicia will be out of town
