Hello Members,
Since Covid, we set up all communications, sign ups for shopping etc online and it has worked. I know our members don't want to go back to waiting in the lobby for hours and neither do I. I have decided it is time for me to give up a piece of what I do as the Secretary and we created a Volunteer Coordinator / Shopping Scheduler. I can't keep doing all the duties I am doing in gleaners and my personal life/job, etc and maintain my sanity.
We would propose that the individual would possibly get a separate email with a PCS email address. Would discuss this in next steps when we have a helper.
Interested volunteers should inquire with Patty. We may meet as an advisory board to discuss possible interested volunteers. We also may possibly put a vote out if multiple people interested.
I would estimate this job would take 2-4 hours on the average a week. Likely more in the beginning and then it all depends upon what is going on, if there are additions, changes, etc to what is going on.
We would propose that the individual would possibly get a separate email with a PCS email address. Would discuss this in next steps when we have a helper.
Interested volunteers should inquire with Patty. We may meet as an advisory board to discuss possible interested volunteers. We also may possibly put a vote out if multiple people interested.
I would estimate this job would take 2-4 hours on the average a week. Likely more in the beginning and then it all depends upon what is going on, if there are additions, changes, etc to what is going on.
Below are a list of the duties / needs of the job.
Volunteer Coordinator / Shopping Scheduler
- Must be tech savvy person willing to learn new things
- Be willing to use personal cell phone for gleaner purposes
- Have own computer to work on from home
- Have flexibility to do sign ups at various times of the day
- Must be willing to sign a confidentiality page
- Once lists are set up, be able to post to the blog and email out to the group list/post to whatsapp, etc.
- Help to manage/understand spreadsheets and signup.
- Post / audit drawings: be able to setup and use google forms for drawings, export to a google file / sort / Organize / create PDF (Currently have help for this but one needs to know how to do it)
- Audit the sign up and create a PDF on Saturday and Monday mornings for the program.
- Daily audit of who has signed up for the volunteer slots
- Work closely with the Coordinator / Co-Coordinator in monitoring the volunteering.
- Keep up and adhere to the Policy and Procedures
- Attend Advisory and Membership meetings
- Message individuals who need to be deleted/changed
- Email / What’s app / etc out last minute needs for help
- Set up all the sign up genius (would be the back up for the time being as we have a committed volunteer who does the weekly volunteer setup and shopping days sign up).
- Setup all other volunteer's opportunities on the sign up genius as needed and approved by the coordinator (Target, last minute requests, etc)
