Join Zoom Meeting - tonight at 6:30pm
Philomath Community Gleaners Monthly Meeting
March 11, 2021 @ 6:30pm via ZOOM
Welcome
PCS Updates
February Meeting Minutes were posted and approved via online vote – Alicia
Treasurer report for Feb-Ann
Wood Coordinator Report – Tim
Monthly service report for Feb 2021
311 Shops for the Month, average pounds per family was 81# each trip. That is an average value of $135.23 per shop.
Total number of members- (including children) 249 Gleaner Households – 54 Adoptee households – 49 New households - 5 Volunteer hours recorded – 711
| Adoptee Hours – Hours and mile (included above)-Not counted Donated Miles – 1954 Wood glean hours – 0 Wood glean miles donated – none 0 Wood gathered/gleaned – none
| Wood Distributed – 1 cord Total pounds distributed to members – 25183 Waste for Jan – 2284 Donation out – pounds other groups 1965 pounds to other gleaning groups 7127 |
311 Shops for the Month, average pounds per family was 81# each trip. That is an average value of $135.23 per shopping trip
Old Business-
Cooler Update – PCS is still working on it.
Tents Update – PCS is still working on it.
Chain Saw
Food Dehydrators - PCS has ordered at least 2. Have not confirmed how many.
Crazy Dayz – Melissa
Alicia wrote a grant for Costco, we were given a $50 gift card
New Business
Open Questions and Answers time-What's going well, what’s not?
Panera? Continue?
Hygiene Servesafe training & protocol Alicia - Process for Volunteer hours and how we handle the process.
Policy and Procedure Changes – Error in writing and change to follow LBFS rules:
Page 9: - this still stays the same
2.1. A minimum of eight (8) hours volunteer time each month is required from Gleaner households, in order to be members in good standing and participate in distributions. Note that field and wood glean hours where your household takes a portion of the glean does not count toward your 8 hours of volunteer time for membership. Field and wood glean hours where you contribute 100% of your glean back to the program does count for your monthly membership hour requirement.
Page 11:
complete my household’s participation requirements of at least 8 hours a month. Field glean and Wood glean hours do not count toward your 8 hour volunteer commitment. Help is needed for field gleans, store pick-ups, distribution, fundraising, maintenance, cleaning, and other tasks identified by the Program Manager (Coordinator) and Co-Coordinator.
Re-write:
complete my household’s participation requirements of at least 8 hours a month. Field glean and Wood glean hours do count toward your 8 hour volunteer commitment. Help is needed for field gleans, store pick-ups, distribution, fundraising, maintenance, cleaning, and other tasks identified by the Program Manager (Coordinator) and Co-Coordinator.
Hours Policy and how we process letters/emails:
Warning Letter - a warning email and / or letter will be sent out if hours are not met.
Second Warning Letter – if your hours have not been met by the end of the 2nd month, you will be put on a 3 month suspension.
Third Letter – This is your suspension letter and no shopping will be allowed for 3 months.
REMINDERS:
Gleaners need to sign up at least once for a cleanup shift
Covid – Quarantine activities (please quarantine for 10 days)
Casinos & Bars
Hospital / ER
Out of state Visiting or having out of State Visitors in your home
Unmasked activities outside of your bubble
Next monthly member meeting will be April 8
