Please read over the meeting minutes and vote for approval or not. If i missed a name as an attendee, please let me know. -Approval link at the bottom.
Philomath Community Gleaners Monthly Meeting
March 11, 2021 @ 6:30pm via ZOOM
Welcome done by Jessica O at 6:30PM
Attendees were: Patty Nobles, Jessica Onstott, Alicia Warren, Ann Morgan, Wesley Stoker, Tim Worl, Dana Hamilton, Lee Dixon, Valerie Spencer, Kalea Stumbo
PCS Updates - Skipping
February Meeting Minutes were posted and approved via online vote – Alicia
Treasurer report for Feb-Ann
Alicia Moved and Jessica 2nd that we approve the Treasurer report. All were in favor.
Wood Coordinator Report – Tim - No report.
Monthly service report for Feb 2021 - Jessica Read this over.
311 Shops for the Month, average pounds per family was 81# each trip. That is an average value of $135.23 per shop.
Total number of members- (including children) 249 Gleaner Households – 54 Adoptee households – 49 New households - 5 Volunteer hours recorded – 711
| Adoptee Hours – Hours and mile (included above)-Not counted Donated Miles – 1954 Wood glean hours – 0 Wood glean miles donated – none 0 Wood gathered/gleaned – none
| Wood Distributed – 1 cord Total pounds distributed to members – 25,183 Waste for Jan – 2,284 Donation out – pounds other groups 1,965 pounds to other gleaning groups 7,127 |
Old Business-
Cooler Update – PCS is still working on it.
Tents Update – PCS is still working on it.
Chain Saw - no one has purchased a new one yet.
Food Dehydrators - PCS has ordered at least 2. Have not confirmed how many.
Crazy Dayz – Alicia reported that we made $47.00. Would like to continue over the summer.
Alicia wrote a grant for Costco, we were given a $50 gift card
New Business
Open Questions and Answers time-What's going well, what’s not? Valerie says we are all rocking it!
Panera we pick up on Fridays late at night. It isn’t being used or taken much when it is being repacked. Alicia moved and Patty 2nd that we give up Panera pending Susan approving. Motion approved.
Hygiene Servesafe training & protocol Alicia - Process for Volunteer hours and how we handle the process. Alicia explained some of the training we got at our yearly training. Emphasis on the following:
Bath daily when volunteering
Wear clean clothes
Keep your fingernails trimmed and clean
No jewelry
Proper hand washing – at least 20 seconds and use a paper towel to dry.
If you have an infected wound, please do not volunteer. If you have a wound that is open, you must wear a bandied and gloves if needed.
Wash hands after the following:
Sneezing, touching your body, touching your clothing, taking out the trash, smoking, processing raw foods, etc.
Policy and Procedure Changes – Error in writing and change to follow LBFS rules:
Page 9: - this still stays the same
2.1. A minimum of eight (8) hours volunteer time each month is required from Gleaner households, in order to be members in good standing and participate in distributions. Note that field and wood glean hours where your household takes a portion of the glean does not count toward your 8 hours of volunteer time for membership. Field and wood glean hours where you contribute 100% of your glean back to the program does count for your monthly membership hour requirement.
Page 11: The bold is what is needed to change per LBFS:
complete my household’s participation requirements of at least 8 hours a month. Field glean and Wood glean hours do not count toward your 8 hour volunteer commitment. Help is needed for field gleans, store pick-ups, distribution, fundraising, maintenance, cleaning, and other tasks identified by the Program Manager (Coordinator) and Co-Coordinator.
Re-write:
complete my household’s participation requirements of at least 8 hours a month. Field glean and Wood glean hours do count toward your 8 hour volunteer commitment. Help is needed for field gleans, store pick-ups, distribution, fundraising, maintenance, cleaning, and other tasks identified by the Program Manager (Coordinator) and Co-Coordinator.
---After meeting thoughts – We will discuss the % of time when field gleaning that can be counted towards hours in the April meeting.
Discussion on how we process letters/emails for volunteer hours not met.
Warning Letter - a warning email and / or letter will be sent out if hours are not met.
Second Warning Letter – if your hours have not been met by the end of the 2nd month, you will be put on a 3 month suspension.
Third Letter – This is your suspension letter and no shopping will be allowed for 3 months.
Patty is not sure this is the proper way that this should be handled. Alicia will rewrite this after looking at the binder from Susan James to make it match the policy for letters. Alicia will bring this back to the members in April.
REMINDERS:
Gleaners need to sign up at least once for a cleanup shift
Covid – Quarantine activities (please quarantine for 10 days)
Casinos & Bars
Hospital / ER
Out of state Visiting or having out of State Visitors in your home
Unmasked activities outside of your bubble
Next monthly member meeting will be April 8
VOTE HERE:
