Philomath Community Gleaners
Monthly Meeting Agenda
April 18, 2023 @ 7:00pm via ZOOM ONLY
Welcome – 7:00pm
Updates from PCS –
February Meeting Minutes – were posted for reading. Need to approve.
Treasurer Report (s) -
February and March –
Philomath Gleaners |
| February 2023 |
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REVENUES |
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| Frog/Cans | $128.40 | |
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| Albany Gleaners transportation reimbursement |
| $75.00 |
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| Total Revenues |
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| $203.40 | |
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EXPENDITURES |
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| Food Share | $339.09 | |
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| Food Share non food |
| $1.60 |
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| OSU Truck Rental | $324.90 | |
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| Groceries | $226.90 | |
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| Supplies | $240.90 | |
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| Gas | $271.97 | |
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| Total Expenditures |
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| $1,405.36 | |
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Ann Morgan, Treasurer |
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Philomath Gleaners |
| March 2023 |
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REVENUES |
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| Frog Donations | $48.00 |
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| Donations (2 Checks) | $250.00 |
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| OSU Grant |
| $2,000.00 |
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| Cans | $78.55 |
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| Total Revenues |
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| $2,376.55 |
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EXPENDITURES |
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| Food Share | $314.81 |
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| OSU Motor Pool | $174.64 |
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| Supplies | $403.44 |
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| Gas | $350.00 |
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| Total Expenditures |
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| $1,242.89 |
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Ann Morgan, Treasurer |
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Grant information:
Reports to be completed (Grants spent in full)
Siletz grant 22-03 – Grant Completely spent. Ann Morgan to do the final report
Siletz Grant 22-15 ($2000) - Grant Completely spent as of Feb 2023. Ann Morgan to do the final report
Roundhouse – As of April 15, funds have been spent. Alicia to do final report.
Current Grants:
Wenger Funds: ($500) Remaining: (4/17) $124.50
Oddfellows Grant ($500) - Remaining (4/17) $140.15
Weyerhaeuser (Update- we got $3K of our grant funded). Ann will be writing a grant for the rest to Siletz for forklift.
OSU Folk Club Grant – Awarded this grant. We asked for $1,000 and they gave us $2,000. Remaining: (4/17) we have 1380.18
Grants Pending responses:
Walmart Community Grant – submitted 2/15/2023
Oregon Food bank Capital funds – Nina and Alicia are attending a zoom call on this.
Grants Working on:
Bi-Mart Community Grant – Still working on this one
Non funded grant:
February Monthly service report -
NUMBERS
Total number of members-411 (including children) Gleaner Households – 81 Adoptee households – 57 New households - 5 Volunteer hours recorded – 1093 Donated Miles – 2494
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| Total pounds distributed to members: 33.918 Waste (Pallets, trash, Recycle) – 3226 Donation out – other community groups – 4163 other gleaning groups - 9197 Farm / animals – 1471 |
418 Shops for the Month, average pounds per family was 81# each trip. That is an average value of $ 135.51 per shopping trip at 1.67 per pound value.
**Hours needed by Gleaner Family – Total Hours recorded (1093) / # Gleaner Families (81) = 13 hours.
March NUMBERS
Total number of members- 417 (including children) Gleaner Households – 82 Adoptee households – 53 New households - 5 Volunteer hours recorded – 1046 Donated Miles – 2641
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| Total pounds distributed to members: 34,001 Waste (Pallets, trash, Recycle) – 1705 Donation out – other community groups – 2900 other gleaning groups – 5383 Farm / animals – 1087 |
442 Shops for the Month, average pounds per family was 77# each trip. That is an average value of $ 128.47 per shopping trip at 1.67 per pound value.
**Hours needed by Gleaner Family – Total Hours recorded (1046) / # Gleaner Families (82) = 13 hours.
Old Business
-How do we get more people to volunteer?
-Gleaning coordinator. Gleaning importance.
-OSU extension agency program started
-Shopping sign up: Please remember to sign up under your last name (or your group last name). It is important that we rotate as best we can. We know this isn’t a perfect science but we try. The rule of thumb for signups is your name category, then anytime after, then you can go up from your slot. Please do not sign up earlier than your slot unless approved by Patty or Alicia.
-We are currently at 6 hours. Many people have asked. Patty – will we be going up to 7?
-Clean up shift requirements?
-Limits to how many times you can sign up to do a desk job.
-Bottle deposit funds will go up. Right not the funds get put into an account and then we need to request they cut us a check. Currently it has $508.90. Some of this was from years ago and we didn’t know it was there.
New Business
Food shortage -
Cooler update- They have started on this process. We don’t have much more info from the board. The cooler may not be usable but we will have the back covered area for storage.
Open Questions and Answers -- What's going well, what’s not?
Dollar Days are set to be May 6th. If you are interested in coordinating and running this sale (at the site)-please contact Patty.
Inspection in April – we will need volunteers to clean _______________________.
REMINDERS:
Gleaners need to sign up at least once for a cleanup shift.
You are allowed to volunteer more than 6 hours per month.
Next monthly member meeting will be June 13, 2023.
