Shopping sign up for Saturday Sept 2nd and Monday 4th

Please be mindful that you click the proper day below-I made the title link easier (Click the day of the week to get to the sign up).  Please be mindful of signing up that you will actually shop. If you shop on Saturday and skip, do not call with notice, etc you will not be allowed to shop on Monday. Our membership is FULL and every shopping spot is important. 

CLOSED

Any changes after 9pm Friday night, please contact Patty. 

Patty - Coordinator 541-829-3980

CLOSED

Any changes after 6pm on Sunday night, please text Alicia (Do not email as email isn't checked as frequent as text)

Alicia - Secretary 541-231-7127

Target sign up for volunteering on Thursday 8/31

We no longer separate the jobs as we now have the forklift and we will assign jobs as needed. You must commit to at least an hour of work when you sign up.

Do not bring any extra people to your shift without PRIOR approval from PATTY! 

https://www.signupgenius.com/go/70A054EA8A72EA2F58-target72

Volunteer Opportunities Week 8/31/23 - 9/6/23

Membership household can only sign up for 2 desk volunteer (Check in/out) slots per month.  

As always, if you make any changes after 9pm the prior evening, you MUST text Patty (DO NOT EMAIL WHEN YOU CANCEL as we do not check email as often) (Tues - Sun volunteer shifts) or Alicia (Monday shifts) so we can get the spot filled. 

Please make sure to get our numbers in your phones: 

Patty - Coordinator 541-829-3980

gleaners@philomathcommunityservices.org

Alicia - Secretary 541-231-7127

gleaners.secretary@kphilomathcommunityservices.org

Garden Hours are at the bottom of the page. 

Remember, you can get 3 alternative hours per month (Child care for another gleaner so they can 

volunteer, bring in bottles to return for deposit 1/2 hour for each kitchen size bag, or volunteer in the garden. 

NEW MEMBERS: There is a sign  in and sign out sheet at the desk where we check out. You are responsible for writing down your 

hours on the sheet so that we can enter them in our data system. Please note that we don't keep track and we can't tell you how many

hours you have mid month. The best advice I have it to send yourself a text or email to track your own hours. And, make sure to 

write it down on the volunteer sheet. 

https://www.signupgenius.com/go/70A054EA8A72EA2F58-volunteer63

Pear / Apple / Grape Glean (Thursday 8/31)

Pear / Apple / Grape Glean

Thursday 8/31

5:30 PM (Revision on time) - Meet at site! 

Timmy is the glean leader. Any questions can go to Patty. 

Children are welcome. Please remember children need to remain close to parents or authorized adult at all times -  not running around on donor property. 

https://www.signupgenius.com/go/70A054EA8A72EA2F58-pear3

King size bed - Must be able to pick up

King Size Bed and box-spring available. Local Philomath Donor has this bed and would like for it to go a new home. Winner will need to have ability to pickup at donor location. Comes with the bottom metal frame too. 

Drawing will end on Tuesday the 29th at 9pm. To sign up for the drawing, enter your information on the google form. Link below:

https://docs.google.com/forms/d/e/1FAIpQLSdaLIOPO0c3sGXZNgwTt7cCqXke-mSaF3pEFjx2ff_cU3zqUg/viewform?usp=sf_link

CANCLLED!!! Large Donation pickup of goods Thursday 8/31

 Update: Due to a target load and an evening glean, we are going to POSTPONE the Donation pickup. 

We have another large donation pickup in Corvallis set for Thursday afternoon. You can meet at PCS at 12:30 pm or you can meet us at the house in Corvallis. Patty can get you the address. Please sign up by 9pm on Wednesday. 

Last day of the month to get in some hours! 

Please sign up by 9pm on Wednesday night. You MUST be able to lift 40# and go up stairs.

https://www.signupgenius.com/go/70A054EA8A72EA2F58-large2

Wednesday Pear / Apple / Grape Glean 8/30

Wednesday Pear / Apple / Grape Glean

August 30th

Meet at PCS @ 7:30 am

Norma and Elaine are glean leads. Any questions can go to Patty. 

Children are welcome. Please remember children need to remain close to parents or authorized adult at all times -  not running around on donor property. 

https://www.signupgenius.com/go/70A054EA8A72EA2F58-pear2

Bulk Green Beans - Available Monday @ 3:30 pm

Bulk Green Beans: 

Monday around 3:30 pm to 4:15 pm.

We will be arriving around 3:30 and you will need to bring your own bags / boxes to take home your beans! 

No sign up needed. First come first serve. Should be plenty for everyone.

Shopping sign up for Saturday Aug 26 and Monday 28st

HELP NEEDED FRIDAY STILL! Please, we need help for Timmy and doing the morning pickups for both FRIDAY and SATURDAY-One person helping is a huge help! CLICK HERE TO SIGN UP TO HELP TIMMY

Please be mindful that you click the proper day below-I made the title link easier (Click the day of the week to get to the sign up).  Please be mindful of signing up that you will actually shop. If you shop on Saturday and skip, do not call with notice, etc you will not be allowed to shop on Monday. Our membership is FULL and every shopping spot is important. 

SATURDAY

Any changes after 9pm Friday night, please contact Patty. 

Patty - Coordinator 541-829-3980

MONDAY

Any changes after 6pm on Sunday night, please text Alicia (Do not email as email isn't checked as frequent as text)

Alicia - Secretary 541-231-7127

Pear Glean 8/25/2025

Pear Glean

Friday - August 25th

You MUST sign up on the link below to participate. Please text Patty with any questions. 

https://www.signupgenius.com/go/70A054EA8A72EA2F58-pear1

We need your help tomorrow!!!

 Dear members, 

I am asking for help Thursday at 1:00. I am asking because I am tired and tomorrow seems overwhelming at this point in time. If I could just get 3 or 4 people to help at this point in time to load and unload the day will go by faster. Please consider helping. We have the vehicles - we just need people power. 

Thank you

Patty

https://www.signupgenius.com/go/70A054EA8A72EA2F58-large1#/

Volunteer Opportunities Week 8/24/23 - 8/30/23

 

Membership household can only sign up for 2 desk volunteer (Check in/out) slots per month.  

As always, if you make any changes after 9pm the prior evening, you MUST text Patty (DO NOT EMAIL WHEN YOU CANCEL as we do not check email as often) (Tues - Sun volunteer shifts) or Alicia (Monday shifts) so we can get the spot filled. 

Please make sure to get our numbers in your phones: 

Patty - Coordinator 541-829-3980

gleaners@philomathcommunityservices.org

Alicia - Secretary 541-231-7127

gleaners.secretary@kphilomathcommunityservices.org

Garden Hours are at the bottom of the page. 

Remember, you can get 3 alternative hours per month (Child care for another gleaner so they can 

volunteer, bring in bottles to return for deposit 1/2 hour for each kitchen size bag, or volunteer in the garden. 

NEW MEMBERS: There is a sign  in and sign out sheet at the desk where we check out. You are responsible for writing down your 

hours on the sheet so that we can enter them in our data system. Please note that we don't keep track and we can't tell you how many

hours you have mid month. The best advice I have it to send yourself a text or email to track your own hours. And, make sure to 

write it down on the volunteer sheet. 

https://www.signupgenius.com/go/70A054EA8A72EA2F58-volunteer62#/

Peach Glean

 Peach Glean  -  August 23rd

Meet @ 7:30am at the Albany Walmart 

You will need shallow boxes and maybe a step stool. You will need to be early or on time. You can not go to glean if you do not meet up with the glean leader. 

You MUST SIGN UP for this to attend. 

https://www.signupgenius.com/go/70A054EA8A72EA2F58-peach

Large Donation Pickup on Thursday after Target

We will be using the OSU truck and our van to help bring back donations from a Corvallis donor. If you have a truck, we would be happy to have you bring it. 

We need help at the donor household at 1pm until 4pm to help unload and we also have signups for helping unload at the site. 

Please sign up by 9pm on Wednesday night. You MUST be able to lift 40# and go up stairs.

https://www.signupgenius.com/go/70A054EA8A72EA2F58-large1#/

Target sign up for volunteering on Thursday 8/24

We are only getting 1 truck this week. We will no longer separate the jobs as we now have the forklift and we will assign jobs as needed. You must commit to at least an hour of work when you sign up.

Do not bring any extra people to your shift without PRIOR approval from PATTY! 

https://www.signupgenius.com/go/70A054EA8A72EA2F58-target71#/

Shopping sign up for Saturday Aug 19 and Monday 21st

 Please be mindful that you click the proper day below-I made the title link easier (Click the day of the week to get to the sign up).  Please be mindful of signing up that you will actually shop. If you shop on Saturday and skip, do not call with notice, etc you will not be allowed to shop on Monday. Our membership is FULL and every shopping spot is important. 

Any changes after 9pm Friday night, please contact Patty. 

Patty - Coordinator 541-829-3980

CLOSED

Any changes after 6pm on Sunday night, please text Alicia (Do not email as email isn't checked as frequent as text)

Alicia - Secretary 541-231-7127

Drawing - ends Friday the 18th at 3pm

 PLEASE READ THE INSTRUCTIONS!!!!

Target Drawing :

Please sign up by 3PM on Aug.18th.  You MUST plan on shopping either Aug. 19th or Aug. 21st to pick up items. We will not tell you if you won or not as that is a lot of emails, etc. If you are not in town or do not plan to be shopping, then do NOT sign up. Any items not picked up by Monday shopping will be put back into the drawing for the next drawing. We do not save items unless we forget your items or we miss it on our end.

If you received a letter for missing hours last month - you are NOT eligible for this drawing. 

If you sign up and skip shopping or don't let us know, you will not be able to enter into the next drawing.

You can enter for 3 items.  Please tell us your 1st, 2nd, and 3rd choices.

Example:

First Last Name - 1

First Last Name - 2

First Last Name - 3

YOU MUST ENTER YOUR NAME. If you put YES, I don't know who you are.

This will help so if you end up winning for more than one item, we will pick the #1 item and free up the #2 for another member to win.

NEW MEMBERS: We do drawings on items that are of higher value so that every person has the same opportunity to the product and not just those first in line. 

https://docs.google.com/forms/d/e/1FAIpQLSd_5sPuMIq279cd6JwSx-usmfIpGx8wojirTtMe7Xbar4Jnjg/viewform?usp=sf_link

Volunteer Opportunities Week 8/17/23 - 8/23/23

Membership household can only sign up for 2 desk volunteer (Check in/out) slots per month.  

As always, if you make any changes after 9pm the prior evening, you MUST text Patty (DO NOT EMAIL WHEN YOU CANCEL as we do not check email as often) (Tues - Sun volunteer shifts) or Alicia (Monday shifts) so we can get the spot filled. 

Please make sure to get our numbers in your phones: 

Patty - Coordinator 541-829-3980

gleaners@philomathcommunityservices.org

Alicia - Secretary 541-231-7127

gleaners.secretary@kphilomathcommunityservices.org

Garden Hours are at the bottom of the page. 

Remember, you can get 3 alternative hours per month (Child care for another gleaner so they can 

volunteer, bring in bottles to return for deposit 1/2 hour for each kitchen size bag, or volunteer in the garden. 

NEW MEMBERS: There is a sign  in and sign out sheet at the desk where we check out. You are responsible for writing down your 

hours on the sheet so that we can enter them in our data system. Please note that we don't keep track and we can't tell you how many

hours you have mid month. The best advice I have it to send yourself a text or email to track your own hours. And, make sure to 

write it down on the volunteer sheet. 

https://www.signupgenius.com/go/70A054EA8A72EA2F58-volunteer61

Yard Sale Cleanup Crew - We need you! Wednesday

Yard Sale Cleanup Crew - We need you! 

We need folks who are willing to come take away all the yard sale items in the  back area. You will need a truck or a car or anything and box up items and donate to the place of your choice or take for your own sale. We don't care - we just need it gone. 

Wednesday @ 9am until done

https://www.signupgenius.com/go/70A054EA8A72EA2F58-yard3

BULK ITEMS TODAY

 BULK ITEMS TODAY: 

1:00 - 4:00 

Go to the lobby and ask as we put bulk items in the lobby. 

CUCUMERS

GREEN BEANS

SALAD MIX

MUSHROOMS

Heat Wave - Shoppers today - extra cleanup help

 Hello shoppers and Volunteers! 

Today we will be keeping the building closed up as much as possible. We will only open the roll up doors if we absolutely need to bring in product. We will be keeping the front door and the exit door closed ALL day as well to keep as much cool air in the building. 

Being that it is gonna be so hot today, I would welcome extra 3 helpers to come do cleanup today at 4:15pm. If you can come help do cleanup, please text Alicia and let her know so we know who to expect. 

YARD SALE Cleanup HELP needed-TUESDAY-CANCELLED

YARD SALE Cleanup HELP needed

When: Tuesday at 8:00 AM (before the heat sets in)

We need all the leftover items taken away. We don't care where they go, they just need to be gone. Take them to your sale and re-sell them, take them to the goodwill and sell them, just take them. We can not keep anything that is left over in the back area. We are asking for 5 helpers to fill your cars and take stuff away! Sign up below. 

If you have questions - Contact Patty

Urgent help needed this morning! 9:30 am Help requested

 We need 4 people to come help move the frozen product out of the walk in and into the cooler - freezer is out AGAIN! 

Please help us today at 9:30 am. 1 hour at least volunteer time. 

https://www.signupgenius.com/go/70A054EA8A72EA2F58-freezer

Gleaner sale - photos!

Come on down now until 4:00 to snag some deals! 

Fruit Pie Filling recipe (blueberry, apple, and cherry)

One of our members brought in this recipe for blueberry pie filling and thought this would be great to share with our members! We are in the heart of gleaning and all the produce! 

Budget Report Revised from Meeting - June and July 2023

Hello all, 

below is the revised budget report for June and July for the program that is slightly different that the agenda report. We did not separate out the yard sale for the months but Ann and Alicia have revised the budget to separate the Yard Sale from the donation. The totals are the same. We will put this on the October meeting for approval. 

 

Blueberry Glean 8/12/2023

Blueberry Glean

Meet at PCS at 7:30am

Must sign up to attend. Questions go to Patty.

https://www.signupgenius.com/go/70A054EA8A72EA2F58-blueberry8

Apple Glean Friday - Aug 11th

We have an apple glean tomorrow (Friday, August 11th). We need 4 people to help. Meet at PCS @ 4:45 pm

If you have questions, please contact Patty. 

https://www.signupgenius.com/go/70A054EA8A72EA2F58-apple 

Saturday (Aug 12th) and Monday (Aug 14th) Shopping sign ups!

Please be mindful that you click the proper day below-I made the title link easier (Click the day of the week to get to the sign up).  Please be mindful of signing up that you will actually shop. If you shop on Saturday and skip, do not call with notice, etc you will not be allowed to shop on Monday. Our membership is FULL and every shopping spot is important. 

SATURDAY--CLOSED

Any changes after 9pm Friday night, please contact Patty. 

Patty - Coordinator 541-829-3980

MONDAY- CLOSED

Any changes after 6pm on Sunday night, please text Alicia (Do not email as email isn't checked as frequent as text)

Alicia - Secretary 541-231-7127

 

Volunteer Opportunities Week 8/10/23 - 8/16/23

Membership household can only sign up for 2 desk volunteer (Check in/out) slots per month.  

As always, if you make any changes after 9pm the prior evening, you MUST text Patty (DO NOT EMAIL WHEN YOU CANCEL as we do not check email as often) (Tues - Sun volunteer shifts) or Alicia (Monday shifts) so we can get the spot filled. 

Please make sure to get our numbers in your phones: 

Patty - Coordinator 541-829-3980

gleaners@philomathcommunityservices.org

Alicia - Secretary 541-231-7127

gleaners.secretary@kphilomathcommunityservices.org

Garden Hours are at the bottom of the page. 

Remember, you can get 3 alternative hours per month (Child care for another gleaner so they can 

volunteer, bring in bottles to return for deposit 1/2 hour for each kitchen size bag, or volunteer in the garden. 

NEW MEMBERS: There is a sign  in and sign out sheet at the desk where we check out. You are responsible for writing down your 

hours on the sheet so that we can enter them in our data system. Please note that we don't keep track and we can't tell you how many

hours you have mid month. The best advice I have it to send yourself a text or email to track your own hours. And, make sure to 

write it down on the volunteer sheet. 

https://www.signupgenius.com/go/70a054ea8a72ea2f58-volunteer60#/

Meeting Agenda for August 8th

 Philomath Community Gleaners  

Monthly Meeting Agenda 

August 8, 2023 @ 7:00pm via ZOOM ONLY 

• Welcome – 7:00pm 

• Updates from PCS –  

• April & June Meeting Minutes – were posted for reading. Need to approve.    

 

Treasurer Report (s) - 

June and July –  

 
 

 

Grant information:  

Current Grants: 

Siletz Grant 23-04 ($3000). 08/01/2023 ($2828.84 avail)  

 

Reports to be completed (Grants spent in full) 

Siletz Grant 22-15 ($2000) - Grant Completely spent as of Feb 2023. Ann Morgan to do the final report 

Weyerhaeuser (Update- we got $3K of our grant funded). - Pallet Stacker purchased. ALICIA TO DO FINAL REPORT 

Oddfellows Grant ($500) - Complete! ALICIA TO DO FINAL REPORT 

 

Grants Pending responses:  

Oregon Food bank Capital funds – We requested a 75K grant. We will find out Fall 2023.  

OSU Thrift Shop Grant – Patty requested $1,000 for food. 

Grants Working on:  

Siletz Grant due: 9/1/2023 - Ann M – can we have you write this one?  

Bi-Mart Community Grant – Still working on this one  

Non funded grant:  

Walmart Community Grant – submitted 2/15/2023 

2023 Grants Completed:  

Siletz grant 22-03 – Grant Completely spent. Ann Morgan submitted final report May 2023. 

Roundhouse – As of April 15, funds have been spent. Alicia to do final report. The report is done, currently waiting for Mark M to review before being submitted. 

OSU Folk Club Grant – Awarded this grant. We asked for $1,000 and they gave us $2,000. Remaining: Complete. FINAL report was submitted 8/4/23 

 

 

 

June Monthly service report -  

NUMBERS 

Total number of members-5045(including children)   Gleaner Households – 109  Adoptee households – 65  New households - 13  Volunteer hours recorded – 1168  Donated Miles – 3271

Total pounds distributed to members: 34,678  Waste (Pallets, trash, Recycle) – 144  Donation out –          other community groups – 1451      other gleaning groups -  2518      Farm / animals – 887

493 Shops for the Month, average pounds per family was 70# each trip. That is an average value of $117.47 per shopping trip at 1.67 per pound value. 

**Hours needed by Gleaner Family – Total Hours recorded (1168) / # Gleaner Families (109) = 10 hours.  

July NUMBERS 

Total number of members- 521  (including children)   Gleaner Households – 110  Adoptee households – 65  New households - 7  Volunteer hours recorded – 1482  Donated Miles – 3885

Total pounds distributed to members: 39,455  Waste (Pallets, trash, Recycle) – 1497  Donation out –          other community groups – 2767      other gleaning groups – 3751      Farm / animals – 1381

685 Shops for the Month, average pounds per family was 58# each trip. That is an average value of $96.19 per shopping trip at 1.67 per pound value. 

**Hours needed by Gleaner Family – Total Hours recorded (1482) / # Gleaner Families (110) = 13 hours. 

 

Old Business 

• Clean up shift requirements?  

• Volunteer Driver Waiver and Release of Liability-if you are driving (also applies to gleans) you must fill this form out. 

• Philomath Farmers Market – Do we want to try to re-start this? 

• Benton Co Fair Recap! 

• Blueberry Gleans – 1,024 total Pounds so far gleaned of blueberries 

•  

New Business 

• We acquired a store every other Thursday. Safeway. We could use a volunteer to do this pickup using the PCS Van.  

• Wednesday (Alternating) - Mircro Greens pickup person 

• Update on PCS – Exec Director search 

• Gleans – Friends produce, etc. 

• We are currently at 8 hours per change effective 8/1  

• substitute driver for Wednesdays – We have a sub now, if anyone else would like to be part of the pickup crew or backup, please contact Patty.   

• Christmas and New years fall on a Monday – What do we want to do for a plan? 

• Crazy Days (Yard Sale) Rules 

• Sale will happen and all are invited both days 

• No presales- 

• Sale is not open before we start – usually 10:30am on the Saturday of the sale. 

• Open Questions and Answers -- What's going well, what’s not?  

• Policy updates: Cell Phone policy update and also the adoptees must wait 24 hours to sign up to volunteer to allow for gleaners who need hours to get signed up.  

 

REMINDERS: 

• Gleaners need to sign up at least once for a cleanup shift.  

• You are allowed to volunteer more than 8 hours per month.  

 

Next monthly member meeting will be October 10, 2023.