Philomath Community Gleaners
Monthly Meeting Agenda
August 8, 2023 @ 7:00pm via ZOOM ONLY
Welcome – 7:00pm
Updates from PCS –
April & June Meeting Minutes – were posted for reading. Need to approve.
Treasurer Report (s) -
June and July –
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Grant information:
Current Grants:
Siletz Grant 23-04 ($3000). 08/01/2023 ($2828.84 avail)
Reports to be completed (Grants spent in full)
Siletz Grant 22-15 ($2000) - Grant Completely spent as of Feb 2023. Ann Morgan to do the final report
Weyerhaeuser (Update- we got $3K of our grant funded). - Pallet Stacker purchased. ALICIA TO DO FINAL REPORT
Oddfellows Grant ($500) - Complete! ALICIA TO DO FINAL REPORT
Grants Pending responses:
Oregon Food bank Capital funds – We requested a 75K grant. We will find out Fall 2023.
OSU Thrift Shop Grant – Patty requested $1,000 for food.
Grants Working on:
Siletz Grant due: 9/1/2023 - Ann M – can we have you write this one?
Bi-Mart Community Grant – Still working on this one
Non funded grant:
Walmart Community Grant – submitted 2/15/2023
2023 Grants Completed:
Siletz grant 22-03 – Grant Completely spent. Ann Morgan submitted final report May 2023.
Roundhouse – As of April 15, funds have been spent. Alicia to do final report. The report is done, currently waiting for Mark M to review before being submitted.
OSU Folk Club Grant – Awarded this grant. We asked for $1,000 and they gave us $2,000. Remaining: Complete. FINAL report was submitted 8/4/23
June Monthly service report -
NUMBERS
Total number of members-5045(including children) Gleaner Households – 109 Adoptee households – 65 New households - 13 Volunteer hours recorded – 1168 Donated Miles – 3271
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| Total pounds distributed to members: 34,678 Waste (Pallets, trash, Recycle) – 144 Donation out – other community groups – 1451 other gleaning groups - 2518 Farm / animals – 887 |
493 Shops for the Month, average pounds per family was 70# each trip. That is an average value of $117.47 per shopping trip at 1.67 per pound value.
**Hours needed by Gleaner Family – Total Hours recorded (1168) / # Gleaner Families (109) = 10 hours.
July NUMBERS
Total number of members- 521 (including children) Gleaner Households – 110 Adoptee households – 65 New households - 7 Volunteer hours recorded – 1482 Donated Miles – 3885
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| Total pounds distributed to members: 39,455 Waste (Pallets, trash, Recycle) – 1497 Donation out – other community groups – 2767 other gleaning groups – 3751 Farm / animals – 1381 |
685 Shops for the Month, average pounds per family was 58# each trip. That is an average value of $96.19 per shopping trip at 1.67 per pound value.
**Hours needed by Gleaner Family – Total Hours recorded (1482) / # Gleaner Families (110) = 13 hours.
Old Business
Clean up shift requirements?
Volunteer Driver Waiver and Release of Liability-if you are driving (also applies to gleans) you must fill this form out.
Philomath Farmers Market – Do we want to try to re-start this?
Benton Co Fair Recap!
Blueberry Gleans – 1,024 total Pounds so far gleaned of blueberries
New Business
We acquired a store every other Thursday. Safeway. We could use a volunteer to do this pickup using the PCS Van.
Wednesday (Alternating) - Mircro Greens pickup person
Update on PCS – Exec Director search
Gleans – Friends produce, etc.
We are currently at 8 hours per change effective 8/1
substitute driver for Wednesdays – We have a sub now, if anyone else would like to be part of the pickup crew or backup, please contact Patty.
Christmas and New years fall on a Monday – What do we want to do for a plan?
Crazy Days (Yard Sale) Rules
Sale will happen and all are invited both days
No presales-
Sale is not open before we start – usually 10:30am on the Saturday of the sale.
Open Questions and Answers -- What's going well, what’s not?
Policy updates: Cell Phone policy update and also the adoptees must wait 24 hours to sign up to volunteer to allow for gleaners who need hours to get signed up.
REMINDERS:
Gleaners need to sign up at least once for a cleanup shift.
You are allowed to volunteer more than 8 hours per month.
Next monthly member meeting will be October 10, 2023.
