Philomath Community Gleaners Monthly Meeting
April 19, 2022 @ 6:30pm via ZOOM & In person
Welcome -
Updates – David from PCS
February Meeting Minutes were posted and approved via online vote (see photo) – Alicia
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Treasurer Report (s) -
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Grant information:
Current Grants:
Siletz Grant (food only) from 2021 ($2000) - $614.80 remaining as of 4/12/22
Grants Pending responses:
Chambers Grant for canning lids and freezer bags
BCF grant for Transporation coverage and possibly plastic warehouse sheeting
Siletz Grant due March. Ann submitted this and we are waiting to hear back.
Grants Working on:
Fred Meyer Community Grant – Alicia is requesting for Toilet paper and Paper towels – it is almost ready to sent out
Costco Community Grant – this is ready, Alicia has to hand deliver – typically $50 gift card
Walmart Community Grant – will be able to apply in May 2022 or after
Bi-Mart Community Grant – Still working on this one
Monthly service report -
February NUMBERS
Total number of members- 334 (including children) Gleaner Households – 64 Adoptee households – 56 New households - 4 Volunteer hours recorded – 1031 Donated Miles – 2381
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| Total pounds distributed to members: 32,280 Waste (Pallets, trash, Recycle) – 4,207 Donation out – other community groups - 4,863 other gleaning groups - 14,738 Farm / animals - 2,377 |
436 Shops for the Month, average pounds per family was 74# each trip. That is an average value of $ 123.64 per shopping trip at 1.67 per pound value
March NUMBERS
Total number of members- 413 (including children) Gleaner Households – 77 Adoptee households – 56 New households - 16 Volunteer hours recorded – 1,094 Donated Miles – 2,442
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| Total pounds distributed to members: 30,655 Waste (Pallets, trash, Recycle) – 10,261 Donation out – other community groups - 2,111 other gleaning groups - 9,068 Farm / animals - 3,434 |
422 Shops for the Month, average pounds per family was 73# each trip. That is an average value of $ 121.31 per shopping trip at 1.67 per pound value.
Old Business
1000.00 Funds – most requested we purchases the rolling carts. We purchased 3 already for 389.00. They are $105.00 each plus shipping. With $611.00 remaining. Alicia purchased some small clear totes this week $23.94, current amount avail 586.06 as of October Meeting. We then purchased Totes at Bimart for 39.99, the garden cart for 94.00, 10 ten gallon totes to use at GTF for 103.92, an emergency air pump for 39.99, green tire fixer for 8.99, clamps for the nutcracker at 16.58 for a new remaining balance of 282.59 as of 12/14/2021. We voted in December that anything over the $500 for the red cart would be used form the Youngman Funds. The total was 541.23. So, as of 1/31/2022 we have 241.36 left with the Youngman funds to purchase our needs for the program. 4/12/2022 UPDATE, we purchased 10 totes from Bimart earlier this month @ 99.90, so our new total is $141.46. What are any other needs at the site?
New Business
Civil Rights Training online – would like everyone to watch it
Relocation of the coffee – need a coffee cart
Farmers Market (need an alternate helper and additional helper April 20-Nov 23rd – every other Wednesday)
Servesafe training
Volunteer training for all
Target days – reminder that we are not allowed to take ANYTHING from the site
Racks – Please do not re-arrange racks during distribution
Keurig machine (Commercial) - what to do with them?
Children
Garden Hours
Junes kid kloset –interest in open hours
JKK needs a program manager
Policy and Procedure manual, and site manual
Cooler update
Yard Sale – Mellissa will fill us in
Fundraiser for Benton County Fair
Back to gleaning information from Susan James – Patty
Reminder : 2 hours must be done at the site location
Open Questions and Answers -- What's going well, what’s not?
REMINDERS:
Gleaners need to sign up at least once for a cleanup shift
You are allowed to volunteer more than 4 hours per month.
Next monthly member meeting will be June 14, 2022
